Palmerston North City Council

 

Minutes of the Extraordinary Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 08 October 2018, commencing at 9.01am

Members

Present:

Deputy Mayor (Tangi Utikere) (in the Chair) and Councillors Brent Barrett, Susan Baty, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Apologies:

The Mayor Grant Smith (Council Business) and Councillor Rachel Bowen (late arrival).

Councillor Vaughan Dennison entered the meeting following the adjournment at 10.52am. He was not present for clause 151.

Councillor Duncan McCann was not present when the meeting resumed at 10.52am. He was not present for clauses 152 and 153.

Councillor Adrian Broad was not present when the meeting resumed at 10.52am. He entered the meeting again at 10.52am during consideration of clause 153.  He was not present for clause 152.

Councillor Rachel Bowen was present when the meeting resumed at 10.52am.  She was not present for clause 151.

   

151-18

Apologies

 

Moved Tangi Utikere, seconded Susan Baty.

RESOLVED

1.   That Council receive the apologies.

 

Clause 151-18 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors, Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford and Tangi Utikere.

   

The meeting adjourned at 9.02am

The meeting resumed at 10.52am

 

When the meeting resumed Councillors Adrian Broad and Vaughan Dennison were not present and Councillor Rachel Bowen was present.

 

 

152-18

Confirmation of Minutes

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.   That the minutes of the ordinary meeting of 24 September 2018 Part I Public be confirmed as a true and correct record.

 

Clause 152-18 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford and Tangi Utikere.

       

Exclusion of Public

153-18

Recommendation to Exclude Public

Councillor Adrian Broad entered the meeting at 10.52am

 

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

6.

Minutes of the ordinary meeting - Part II Confidential - 24 September 2018

For the reasons set out in the ordinary minutes of 24 September 2018, held in public present.

7.

Civic Honour Awards 2018

Privacy

s7(2)(a)

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Deputy Chief Executive (Ray Swadel), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Leigh Sage), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

 

Clause 153-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford and Tangi Utikere.

 

 

The public part of the meeting finished at 10.53am

 

Confirmed 24 October 2018

 

 

 

Mayor