156-18

Apologies

Moved Grant Smith, seconded Bruno Petrenas.

RESOLVED

1.   That Council receive the apologies.

Clause 156-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

157-18

Notification of Late Item

Moved Grant Smith, seconded Susan Baty.

RESOLVED

1.   That subject to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 and in accordance with the advice by the Chairperson the following items be considered as urgent items:

(i)   Late Submission – Representation Review

     (ii)  Memorandum, dated 18 October 2018 and titled “Palmerston North             Airport Limited - Annual Report for 12 months ended 30 June 2018 &             Instructions relating to Annual Meeting.

As the items were not available at the time the Agenda was circulated; and consideration of the items was a matter of urgency, requiring a decision without delay to enable the Council to manage relationships, meet deadlines, finalise decisions and receive information within agreed timeframes.

Clause 157-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

158-18

Tribute - Bernard John Forde

Moved Grant Smith, seconded Adrian Broad.

RESOLVED

1.   That the Council notes, with respect, the passing of Dr Bernard Forde.

Clause 158-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

159-18

Submissions - Representation Review

The following people appeared before the Council and made oral statements in support of their submissions and replied to questions from Elected Members.

Dale O’Reilly – Bunnythorpe Community (17)

Ms O’Reilly spoke to her submission and made the following additional comments:

-           Bunnythorpe was a distinct community of interest that had been consistently growing since the 1991 census. 

-           The Community over the years had been asking for a number of road safety improvements including; exhaust braking signage, that the 70km signage on Stoney Creek Road be moved and diagonal yellow lines be placed on the on Maple Street intersection to improve traffic safety.

-           Only one third of Bunnythorpe was considered in Council’s planning documents.

-           Signage for Bunnythorpe Recreation Ground and Bunnythorpe Domain were incorrect, which the Community had continually asked Council to  fix.

-          The above examples were reasons why having a Community Board would benefit both Council and the Bunnythorpe community by having a formal process of engagement that was not currently available.

Malcolm Frith (Late Submission)

Councillor Karen Naylor entered the meeting at 9.33am

Mr Frith spoke to his submission and made the following additional comments:

-         Believed that there was a lack of response to the review and believed notice of it should have been advertised more widely.

-         There was more of a disconnect with Councillors on a community level than ever before.

-         Mr Frith was supportive of local wards as that enabled better connection with residents and the ability to deal with local issues.

-        Reminded Council that not all residents receive information in electronic format and raised concerns that Council publications had removed some Councillors contact details.

Councillor Tangi Utikere entered the meeting at 9.47am

Moved Grant Smith, seconded Leonie Hapeta.

RESOLVED

1.   That Council hear submissions from presenters who indicated their wish to be heard in support of their submission.

Clause 159-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Abstained:

Councillor Tangi Utikere.

160-18

Confirmation of Minutes

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.   That the minutes of the extraordinary meeting of 8 October 2018 Part I Public be confirmed as a true and correct record.

Clause 160-18 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

Did not vote:

Councillor Adrian Broad.

161-18

Review of Representation Arrangements

Report, dated 8 October 2018 presented by the Acting General Manager – Strategy and Planning, David Murphy.

Elected Members noted that most residents were happy with the status quo but had concerns regarding contact on local issues and that there could be better ways for the community to access Elected Members.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That submissions made on the Council’s initial proposal for representation arrangements for the 2019 Local Government Elections be considered, including oral submissions to be heard at the meeting of the Council to be held on 24 October 2018.

2.   That Council finalise its decisions with respect to the submissions and the requirements of the Local Electoral Act 2001 to confirm its interim proposal without any modification. 

Clauses 161.1 and 161.2 above were carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 10.07am

The meeting resumed at 10.34am

Moved Brent Barrett, seconded Karen Naylor.

3. That the Chief Executive be instructed to report on options to enhance community access and input to Council via the portfolio system.

Clause 161.3 above was carried 9 votes to 6, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Susan Baty, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson and Aleisha Rutherford.

Moved Grant Smith, seconded Tangi Utikere.

4.  That, pursuant to Section 19N of the Local Electoral Act 2001, the Council’s interim proposal for its representation arrangements to apply for elections to be held in Palmerston North City on 12 October 2019 be confirmed, as follows:

·          All Councillors to be elected on a city-wide basis, that is, by the electors        of the city as a whole, with no wards to be established.

·          The Council to comprise the Mayor and 15 Councillors.

·          No communities or community boards to be established in Palmerston        North City.

5.  That the reasons for confirming the Council’s interim proposal for Councillors to be elected on a city-wide basis, include:

·      Palmerston North City comprises a single community of interest which covers the whole city.  The city is geographically compact and relatively small.  There is only one major business district, suburban shopping areas are small and many people reside in one part of the city but work in another.

·      While it is acknowledged that the city also comprises many secondary communities of interest based on individual suburbs and villages, the boundaries of these areas are relatively precise and the populations vary, so it would not be practicable for each community to be represented by an individual Councillor.

·      A city-wide election will also enable all electors to participate in choosing all Councillors. 

·      Of the 20 submissions received on the Council’s interim proposal, 11 submitters preferred Councillors to be elected on a city-wide basis.  In comparison, 9 submitters supported Councillors being elected on a ward basis.

6.  The reasons for confirming that the Council comprise 15 Councillors plus the Mayor include:

·          The proposed number of Councillors will enable the workload to be        shared.

·          The proposed number allows for more diversity of Councillors and        encourages a greater variety of ideas and suggestions.

·          Of the 20 submissions received, 17 submitters supported the Council        comprising 15 Councillors and the Mayor, with 3 submitters expressing        a preference for a fewer number of Councillors.

7.  That the reasons for confirming the Council’s interim proposal not to establish any communities or community boards include:

·      The Council is satisfied that the city does not include any communities that are sufficiently distinct or isolated as to require representation of this nature.

·      Of the 20 submissions received, 11 supported the non-establishment of community boards, whilst 8 submissions supported their establishment.

8.   That the submissions be accepted or rejected or received, in whole or in part, in the manner set out in the Appendix, and for the reasons set out above or as stated in the Appendix, as detailed below.

9.  That it be noted that the Council’s final proposal provides for effective representation for communities of interest within the city and the Council is satisfied that all submissions have been considered and that there has been compliance with the decision making, consultation and other requirements of the Local Government Act 2002 and the Local Electoral Act 2001. 

Clauses 161.4 to 161.9 inclusive above were carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

162-18

Annual Meeting Calendar 2019

Memorandum, dated 9 October 2018 presented by the Acting General Manager – Strategy and Planning, David Murphy.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council adopt the 2019 Annual Meeting Calendar, as attached to the memorandum dated 9 October 2018 and titled `Annual Meeting Calendar 2019.’

Clause 162-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

163-18

Palmerston North Performing Arts Trust - Annual Report and Audited Annual Accounts 2018

Memorandum, dated 26 September 2018 presented by the Acting General Manager – Strategy and Planning, David Murphy.

Moved Tangi Utikere, seconded Aleisha Rutherford.

RESOLVED

1.   That the Palmerston North Performing Arts Trust Annual Report and financial statements 2017/2018 as attached to the memorandum dated 26 September 2018 and titled `Palmerston North Performing Arts Trust – Annual Report and Audited Annual Accounts 2018’ be received for information.

Clause 163-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Notes:
The Mayor (Grant Smith) declared a conflict of interest and withdrew from discussion and voting on clause 161-18 above.

The Deputy Mayor (Tangi Utikere) chaired clause 161-18 above.

164-18

Council Work Schedule

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council receive its Work Schedule dated October 2018.

Clause 164-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

165-18

CCNZ/Arts and Culture Fund Committee Part I Public - 20 September 2018

Consideration was given to CCNZ/Arts and Culture Fund Committee recommendations as appended to these minutes.

Moved Duncan McCann, seconded Aleisha Rutherford.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 165-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

166-18

Planning and Strategy Committee Part I Public - 1 October 2018

Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.

Moved Duncan McCann, seconded Aleisha Rutherford.

RESOLVED

1. Resolved that clause 63-18 of the Committee’s recommendations be adopted, subject to the words from “ensuring” be deleted.

Clause 166.1 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Moved Duncan McCann, seconded Aleisha Rutherford.

2.  That the balance of Committee's recommendations be adopted.

Clause 166.2 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Moved Vaughan Dennison, seconded Leonie Hapeta.

Note:

On a motion: “that clause 62-18 be amended with the words “subject to the words from “ensuring” be deleted.”.  The motion was won 10 votes to 5, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Brent Barrett, Adrian Broad, Lorna Johnson, Karen Naylor and Aleisha Rutherford.

The motion was then voted upon as part of the substantive motion.

167-18

Community Development Committee Part I Public - 1 October 2018

Consideration was given to Community Development Committee recommendations as appended to these minutes.

Moved Aleisha Rutherford, seconded Duncan McCann.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 167-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

168-18

Economic Development Committee Part I Public - 8 October 2018

Consideration was given to Economic Development Committee recommendations as appended to these minutes.

Moved Adrian Broad, seconded Jim Jefferies.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 168-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

169-18

Finance and Performance Committee Part I Public - 15 October 2018

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 169-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

170-18

Sport and Recreation Committee Part I Public - 8 October 2018

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

Moved Leonie Hapeta, seconded Duncan McCann.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 170-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

171-18

Sport and Recreation Committee Part I Public - 15 October 2018

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

Elected Members noted that the proposal was for a licence rather than a lease as the public would have the right to move through the community garden and that the area for the garden was 2,500 sq m maximum.

Moved Leonie Hapeta, seconded Duncan McCann.

RESOLVED

1.   That Council, as per the reports “Proposal to Licence Pascal Street Community Trust to occupy part of Alexander or Awapuni Parks for a Community garden”,  dated 15 May 2018, and “Crewe Community Garden Relocation – Awapuni Park Option” dated 1 October 2018, as the administering body of Awapuni Park, authorises the licence of 2,500 square metres of Awapuni Park (as part of part Lot 6 DP 24655 and Lot 97 DP       20548) to Pascal Street Community Trust for a community garden.

2.   That Council note that Sections 119 (public notification requirements) and 120 (rights of objection and making submissions) of the Reserves Act 1977 have been satisfied for the resolution to enter into a licence for a part of Awapuni Park to Pascal Street Community Trust for a community garden.

Clause 171-18 above was carried 11 votes to 3, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann and Bruno Petrenas.

Against:

Councillors Lorna Johnson, Aleisha Rutherford and Tangi Utikere.

Note:

Councillor Karen Naylor declared a conflict of interest and withdrew from voting and discussion clause 171-18 above.

172-18

Palmerston North Airport Limited - Annual Report for 12 months ended 30 June 2018 & Instructions relating to Annual Meeting

Memorandum, dated 18 October 2018 presented by the Strategy Manager Finance, Steve Paterson.

Councillor Gabrielle Bundy Cooke left the meeting at 11.23am

During discussion Elected Members believed that a 20% increase in Directors remuneration was fair and reasonable.

Moved Grant Smith, seconded Susan Baty.

RESOLVED

1.  That clause 66-18 of the Finance and Performance Committee recommendations from the meeting on 17 September 2018 be uplifted.

Clause 172.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere

Councillor Gabrielle Bundy-Cooke entered the meeting again at  11.25am

Moved Aleisha Rutherford, seconded Tangi Utikere.

2.   That clause 66-18 of the Finance and Performance Committee’s recommendations from 17 September 2018 be adopted, subject to amending the total remuneration of directors to $108,000.

Clause 172.2 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Adrian Broad.

Moved Karen Naylor, seconded Brent Barrett.

Note:

On a motion: “that clause 66-18 of the Finance and Performance Committee recommendations from the meeting on 17 September 2018 be amended  to add the words “Subject to amending the total remuneration of directors to $108,000.”, the motion was won 8 votes to 7 , the voting being as follows:

For:

Councillors Brent Barrett, Vaughan Dennison, Lew Findlay QSM, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

The Mayor (Grant Smith) and Councillors Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Leonie Hapeta, Jim Jefferies and Duncan McCann.

The motion was then voted upon as part of the substantive motion.

173-18

Recommendation to Exclude Public

Moved Grant Smith, seconded Aleisha Rutherford.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (David Murphy) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Clause 173-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

N/A

CCNZ Creative Communities Applications Round One

Memorandum, dated 5 September 2018 from the Arts Coordinator, Gillian Tasker.

The COMMITTEE RESOLVED

1   That the meeting return into Part I.         

2.  That the Committee determine and approve the allocation of all funds             available for round one of the 2018/19 year of the Creative Communities     Scheme.

The COMMITTEE RECOMMENDS

3.  That Committee requests the Chief Executive provide a report on funding        issues and options on the Creative Community Scheme to the Arts, Culture          and Heritage Committee.

63-18

Notice of Motion - PNCC Venues Policy

Notice of Motion by Councillor Brent Barrett.

The COMMITTEE RECOMMENDS

1.  That the Chief Executive be instructed to develop a PNCC Venues Policy which includes hireage and allowable uses of PNCC venues, ensuring it is consistent with our investment policy and other broadly accepted ethical standards such as the Human Rights Act and NZ Bill of Rights Act.

67-18

Flygers Line Remediation Options

Memorandum, dated 18 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

The COMMITTEE RECOMMENDS

1.   That Council note the current position regarding long term remedial options for the Whiskey Creek flood damage to Flygers Line and that a further report will be presented in April 2019 following further discussions with Horizons Regional Council.

30-18

2018 Social Wellbeing Report

Memorandum, dated 18 September 2018 presented by the General Manager - Community, Debbie Duncan.

The COMMITTEE RECOMMENDS

1.   That the memorandum dated 18 September 2018 and the “2018 Social Wellbeing Report” be received.

2.   That Council work with the Palmerston North Community Services Council to review the format of the 2019 Social Wellbeing Forum, to enable further opportunities for the identification of both issues and solutions.

31-18

Capacity and Capability Building in the Community Sector

Memorandum, dated 21 September 2018 presented by the General Manager - Community, Debbie Duncan.

The COMMITTEE RECOMMENDS

1.   That the memorandum dated 18 September 2018 and titled “Capacity and Capability Building in the Community Sector” be received.

2.   That a further report on capacity and capability building in the community sector be presented back to a Community Development Committee meeting in 2019 upon completion of the environmental scan, including a summary of the:

·      Nature and extent of the capacity and capability issues facing different organisations within the wider sector;

·      Range, availability and accessibility of existing capacity and capability building services;

·      Options (including “quick wins”) to support a co-ordinated approach to the development of collective solutions.

32-18

Review of options for the administration of Hancock Community House

Memorandum, dated 5 September 2018 presented by the General Manager - Community, Debbie Duncan.

The COMMITTEE RECOMMENDS

1.   That the memorandum dated 5 September 2018 and titled “Review of options for the administration of Hancock Community House” be received.

2.   That it be noted there will be report back to the December 2018 Community Development Committee on the outcome/s of the review of administration of Hancock Community House.

3. That consultation with tenants of Hancock House about day to day        management of the facility is prioritised, and a recommendation of how      issues such as health and safety, security and maintenance, should be             addressed, be brought back to the December 2018 Community   Development Meeting.

4.  That the current informal arrangements for the management of Hancock      Community House by PNCSC be formalised urgently. 

50-18

Presentation - CEDA

The COMMITTEE RECOMMENDS

1.   That the Economic Development Committee receive the presentation for information.

2.   That the Chief Executive be instructed to report on the strategic value of energy certification, including achieving our targets, of securing 100% renewable energy for the Council and city; and options to progress and to be reported back in three months.

3.   That the Chief Executive be instructed to work with CEDA and the NZECS to assist the preparation of a strategic options paper to provide recommendations on a NZ Energy Certificate System and to be reported back in three months.

79-18

Quarterly Performance and Financial Report - Quarter Ending 30 September 2018

Memorandum, dated 5 October 2018 presented by the Finance Manager and the Head of Community Planning, Andrew Boyle.

The COMMITTEE RECOMMENDS

1.  That the capital expenditure carry forward values in the 2018/19 Annual Budget be increased by a further $145,000 for Programme 94 - Walkways and Shared Path – Purchase of Land to Extend Network.

2.   That Council receives the September 2018 Quarterly Performance and Financial Report and note:

a.   The September 2018 financial performance and operating performance.

b.   The September 2018 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year.

43-18

Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018)

Memorandum, dated 10 September 2018 presented by Strategy and Policy Manager, Julie Macdonald.

The COMMITTEE RECOMMENDS

1.   That the Committee receives the Sport Manawatū 12-month report for the year ending 30 June 2018, the Sport Manawatū financial statements, and the staff comment on these reports, included as attachments 1 to 3 of the memorandum dated 10 September 2018 and titled “Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018)”.

2.  That the Chief Executive be instructed to look at co-ordinating a      communications strategy, including visitor experience for National        Secondary School and age grade events, to be co-ordinated with Sport            Manawatu.

3.  That the Chief Executive be instructed to work with Sport Manawatu to            report on counts of cyclists through the road cyclist monitoring     programme.

44-18

Massey University Bledisloe Park Easement

Report, dated 12 September 2018 presented by the Acting Parks and Reserve Manager, Phil Walker.

The COMMITTEE RECOMMENDS

1.   That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and as the administering body of Bledisloe Park, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University.  

2.   That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University.

3.   That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting alterations an existing easement to convey water at Bledisloe Park.

4.   That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to grant the proposed alterations to the existing easement to convey water over Bledisloe Park. 

45-18

Powerco Easement at Norton Park Entrance

Report, dated 19 September 2018 presented by the Acting Parks and Reserve Manager, Phil Walker.

The COMMITTEE RECOMMENDS

1.   That Palmerston North City Council, in the report Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and as the administering body of Norton Park, authorises the creating of an easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco.  

2.   That Palmerston North City Council, in the report titled Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the creating of an easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco.

3.   That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over the creating of an easement to convey electricity at Norton Park.

4.   That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the creating of an easement to convey electricity over Norton Park. 

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Definition of Sports Fields

Memorandum, dated 21 September 2018 from the Acting Parks and Reserve Manager, Phil Walker.

The COMMITTEE RECOMMENDS

1.   That Officers report back to the Sport and Recreation Committee on the definition of sportsfields early in 2019, prior to any recommended classification of sportsfields under the Reserves Act 1977.

2.   That Council acknowledges that the treatment of Hokowhitu Lagoon as a sportsfield requires more analysis and stakeholder engagement, and this work will be reported back to the first Sport and Recreation Committee in 2019.

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Crewe Crescent Community Garden Relocation - Awapuni Park Option

Report, dated 1 October 2018 from the Acting Parks and Reserve Manager, Phil Walker.

The COMMITTEE RECOMMENDS

1.  That Council adopts the revised proposal for Awapuni Park as the site for      relocating the Crewe Crescent Community Garden, and enters into a lease      agreement with Pascal Street Community Trust.