Minutes of Finance and Performance Committee

Palmerston North City Council

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 15 October 2018, commencing at 9.00am

Members

Present:

Councillor Susan Baty (in the Chair), and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Non Members:

Councillors Brent Barrett, Rachel Bowen, Duncan McCann, Aleisha Rutherford and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (Council Business) and Councillor Rachel Bowen (early departure Council Business).

Councillor Rachel Bowen entered the meeting at 11.07am during consideration of clause 79. She was not present for clauses 77 to 78 inclusive.

Councillor Tangi Utikere left the meeting at 12.03pm during consideration of clause 81. He was not present for clauses 81 to 82 inclusive.

76-18

Apologies

Moved Susan Baty, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 76-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Rachel Bowen.

The meeting adjourned at 9.01am

The meeting resumed at 10.50am

When the meeting resumed Councillor Rachel Bowen was not present.

77-18

Confirmation of Minutes

Moved Susan Baty, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the minutes of the Finance and Performance Committee meeting of 17 September 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

Clause 77-18 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

Abstained:

Councillor Tangi Utikere.

78-18

Treasury Report for 3 months ended 30 September 2018

Memorandum, dated 8 October 2018 presented by the Finance Manager, Stuart McKinnon.

Moved Leonie Hapeta, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the performance of the treasury activity for the 3 months ending 30 September 2018 be noted.

Clause 78-18 above was carried 14 votes to 0, the voting being as follows:

For:

79-18

Quarterly Performance and Financial Report - Quarter Ending 30 September 2018

Memorandum, dated 5 October 2018 presented by the Finance Manager, Stuart McKinnon and the Head of Community Planning, Andrew Boyle.

Councillor Rachel Bowen entered the meeting at 11.07am

Moved Susan Baty, seconded Jim Jefferies.

The COMMITTEE RECOMMENDS

1. That the capital expenditure carry forward values in the 2018/19 Annual Budget be increased by a further $145,000 for Programme 94 - Walkways and Shared Path – Purchase of Land to Extend Network.

2. That Council receives the September 2018 Quarterly Performance and Financial Report and note:

a. The September 2018 financial performance and operating performance.

b. The September 2018 capital expenditure programme progress together with those programmes identified as unable to be completed this financial year.

Clause 79-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

80-18

Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities

Memorandum, dated 24 September 2018 presented by the Acting Property Manager, Bryce Hosking.

Moved Susan Baty, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the item be left to lie on the table and reported to the November 2018 Finance and Performance Committee meeting.

Clause 80-18 above was carried 11 votes to 4, the voting being as follows:

For:

Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Brent Barrett, Lorna Johnson, Duncan McCann and Aleisha Rutherford.

81-18

Report on Bacterial Status of Palmerston North Groundwater Bores

Memorandum, dated 26 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

Councillor Tangi Utikere left the meeting at 12.03pm

Moved Lorna Johnson, seconded Lew Findlay QSM.

The COMMITTEE RESOLVED

1. That the Committee note the bacterial status of Palmerston North groundwater bores as provided in the memorandum dated 26 September 2018 and titled `Report on Bacterial Status of Palmerston North Groundwater Bores.’

Clause 81-18 above was carried 14 votes to 0, the voting being as follows:

For:

82-18

Committee Work Schedule

Moved Susan Baty, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the Finance and Performance Committee receive its Work Schedule dated October 2018.

Clause 82-18 above was carried 14 votes to 0, the voting being as follows:

For:

The meeting finished at 12.06pm

Confirmed 19 November 2018

Chairperson