Minutes of Planning and Strategy Committee

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 01 October 2018, commencing at 9.00am

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Non Members:

Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM and Leonie Hapeta.

Apologies:

The Mayor (on Council Business), Leonie Hapeta (early departure) and Bruno Petrenas (early departure on Council Business)

Councillor Leonie Hapeta was not present when the meeting resumed at 9.42am. She entered the meeting again at 11.13am during consideration of clause 65. She was not present for clauses 61 to 64 inclusive.

60-18

Apologies

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 60-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 9.42am

When the meeting resumed Councillor Leonie Hapeta was not present.

61-18

Public Comment

Public Comment was received regarding concerns about the Defence Forum being held in the city at the end of the month, from the following people:

- Fred Hirst

- Teanau Tuiono

- Maruna Engu

- Peter Wheeler

Kerry Hocquard also made public comment regarding the lack of policy information on the conference website, for example the Smokefree Policy.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 61-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

62-18

Confirmation of Minutes

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the minutes of the Planning and Strategy Committee meeting of 3 September 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

Clause 62-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Lorna Johnson.

63-18

Notice of Motion - PNCC Venues Policy

Moved Brent Barrett, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That the Chief Executive be instructed to develop a PNCC Venues Policy which includes hireage and allowable uses of PNCC venues, ensuring it is consistent with our investment policy and other broadly accepted ethical standards such as the Human Rights Act and NZ Bill of Rights Act.

Clause 63-18 above was carried 11 votes to 4, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Aleisha Rutherford.

Against:

The Mayor (Grant Smith) and Councillors Adrian Broad, Bruno Petrenas and Tangi Utikere.

64-18

Advice on notice of motion to develop a PNCC Venues Policy

Memorandum, dated 19 September 2018 presented by the Strategy & Policy Manager, Julie Macdonald.

Moved Duncan McCann, seconded Lew Findlay QSM.

The COMMITTEE RESOLVED

1. That the advice on the notice of motion to develop a PNCC Venues Policy, as contained in the memorandum dated 19 September 2018 and titled `Advice on notice of motion to develop a PNCC Venues Policy’ be received.

Clause 64-18 above was carried 14 votes to 1, the voting being as follows:

For:

Against:

Councillor Bruno Petrenas.

The meeting adjourned at 10.54am

The meeting resumed at 11.12am

Councillor Leonie Hapeta entered the meeting at 11.13am

65-18

Proposed District Plan Change C: Kakatangiata Stage 1 - Kikiwhenua Residential Area

Memorandum, dated 20 September 2018 presented by the Acting City Planning Manager, Jono Ferguson-Pye.

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That Proposed District Plan Change C: Kakatangiata Stage 1 – Kikiwhenua Residential Area be approved for public notification under clause 5, schedule 1 of the Resource Management Act 1991.

2. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to Proposed District Plan Change C: Kakatangiata Stage 1 – Kikiwhenua Residential Area prior to public notification.

Clause 65-18 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Note: Councillor Adrian Broad declared a conflict of interest in item 65-18 above and withdrew from discussion and voting.

66-18

Pressure Sewer Policy

Memorandum, dated 4 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

Moved Duncan McCann, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1. That the draft Palmerston North City Council Pressure Sewer Systems Policy be received.

2. That the Committee approve consultation on the draft Pressure Sewer Systems Policy with target stakeholder groups only.

3. That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given authorisation to approve minor amendments to the draft Pressure Sewer Systems Policy.

Clause 66-18 above was carried 16 votes to 0, the voting being as follows:

For:

67-18

Flygers Line Remediation Options

Memorandum, dated 18 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum.

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1. That Council note the current position regarding long term remedial options for the Whiskey Creek flood damage to Flygers Line and that a further report will be presented in April 2019 following further discussions with Horizons Regional Council.

Clause 67-18 above was carried 16 votes to 0, the voting being as follows:

For:

68-18

Committee Work Schedule

Moved Duncan McCann, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated October 2018.

Clause 68-18 above was carried 16 votes to 0, the voting being as follows:

For:

The meeting finished at 12.43pm

Confirmed 5 November 2018

Chairperson