Minutes of Sport and Recreation Committee

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 08 October 2018, commencing at 9.03am

Members

Present:

Councillor Leonie Hapeta (in the Chair), and Councillors Brent Barrett, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Non Members:

Councillors Susan Baty, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (Council Business), Councillor Rachel Bowen (late arrival), Councillor Aleisha Rutherford (early departure) and Deputy Mayor Tangi Utikere (early departure on Council Business).

Councillor Vaughan Dennison entered the meeting at 11.30am following the adjournment. He left the meeting again at 2.04pm during consideration of clause 45 and entered the meeting again at 2.08pm during consideration of clause 46. He was not present for clauses 40 and 45.

Councillor Aleisha Rutherford left the meeting at 11.47am during consideration of clause 43. She was present for clauses 40 to 42 inclusive.

Councillor Tangi Utikere was not present when the meeting resumed at 2.00pm. He entered the meeting at 2.35pm during consideration of clause 46. He was not present for clauses 44 and 45.

40-18

Apologies

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

The meeting adjourned at 9.04am

The meeting resumed at 11.30am

When the meeting resume Councillor Vaughan Dennison was present.

41-18

Public Comment

Colleen Sheldon and Greg Sawyer made public comment wishing to commend Council for looking into water quality issues and the importance of this for canoe polo at the Lagoon.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 41-18 above was carried 15 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

42-18

Confirmation of Minutes

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the minutes of the Sport and Recreation Committee meeting of 13 August 2018 Part I Public be confirmed as a true and correct record.

Clause 42-18 above was carried 15 votes to 0, the voting being as follows:

For:

43-18	Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018) Memorandum, dated 10 September 2018 presented by the Strategy and Policy Manager, Julie Macdonald. Councillor Aleisha Rutherford left the meeting at 11.47am During discussion elected members noted that the promotion of events being held in the city would encourage more spectators to attend. It was also noted that the report did not contain counts of cyclists through the road cyclist monitoring programme.
	Moved Leonie Hapeta, seconded Vaughan Dennison. The COMMITTEE RECOMMENDS 1. That the Committee receives the Sport Manawatū 12-month report for the year ending 30 June 2018, the Sport Manawatū financial statements, and the staff comment on these reports, included as attachments 1 to 3 of the memorandum dated 10 September 2018 and titled “Sport Manawatū 12 month report 2017-18 (for the year ending 30 June 2018)”.
	Clause 43.1 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
	Moved Leonie Hapeta, seconded Brent Barrett. 2. That the Chief Executive be instructed to look at co-ordinating a communications strategy, including visitor experience for National Secondary School and age grade events, to be co-ordinated with Sport Manawatu.
	Clause 43.2 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
	Moved Brent Barrett, seconded Tangi Utikere. 3. That the Chief Executive be instructed to work with Sport Manawatu to report on counts of cyclists through the road cyclist monitoring programme.
	Clause 43.3 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 12.54pm

The meeting resumed at 2.00pm

When the meeting resumed Councillor Tangi Utikere was not present.

44-18

Massey University Bledisloe Park Easement

Report, dated 12 September 2018 presented by the Acting Parks and Reserves Manager, Phil Walker.

Moved Leonie Hapeta, seconded Brent Barrett.

The COMMITTEE RECOMMENDS

1. That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and as the administering body of Bledisloe Park, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University.

2. That Palmerston North City Council, in the report titled Massey University Bledisloe Park Easement on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the alterations to the existing easement to convey water, described in Appendix I (as part of Lot 1 DP 8981), to Massey University.

3. That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over granting alterations an existing easement to convey water at Bledisloe Park.

4. That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the resolution to grant the proposed alterations to the existing easement to convey water over Bledisloe Park.

Clause 44-18 above was carried 12 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

Abstained:

Councillor Adrian Broad.

45-18

Powerco Easement at Norton Park Entrance

Report, dated 19 September 2018 presented by the Acting Parks and Reserves Manager, Phil Walker.

Councillor Vaughan Dennison left the meeting at 2.04pm

In discussion elected members noted that there was no current easement in place at Norton Park entrance.

Moved Leonie Hapeta, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1. That Palmerston North City Council, in the report Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and as the administering body of Norton Park, authorises the creating of an easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco.

2. That Palmerston North City Council, in the report titled Powerco Easement at Norton Park on 8 October 2018 by Phil Walker, and in exercise of the powers conferred on it by delegation under the Reserves Act 1977, authorises the creating of an easement to convey electricity, described in Appendix I (as part of Lot 17 DP 17130 & LOT DP 64), to Powerco.

3. That Palmerston North City Council note that the requirements of Section 4 of the Conservation Act 1987 have been satisfied in relation to consultation with Iwi over the creating of an easement to convey electricity at Norton Park.

4. That Council note that the requirements of Sections 119 and 120 of the Reserves Act 1977 have been satisfied in relation to public notification prior to the creating of an easement to convey electricity over Norton Park.

Clause 45-18 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

46-18	Hokowhitu Lagoon Water Quality Memorandum, dated 28 September 2018 presented by the Transport & Infrastructure Manager, Robert van Bentum. Councillor Vaughan Dennison entered the meeting at 2.08pm Councillor Tangi Utikere entered the meeting at 2.35pm
	Moved Lorna Johnson, seconded Duncan McCann. The COMMITTEE RESOLVED 1. That Council receive the report titled “Hokowhitu Lagoon Water Quality”, dated 20 September 2018, noting the contamination issues and the proposed steps taken in response, including developing a Health Risk Management Plan with the Lagoon user groups. 2. That Officers report back to the Sport and Recreation Committee in 2019 on the outcome of further investigations and monitoring.
	Clause 46-18 above was carried 13 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas. Abstained: Councillor Tangi Utikere.
	Moved Brent Barrett, seconded Karen Naylor. Note: On a motion that the words “including an initial assessment of other contaminants, including heavy metals in sediment” be added to clause 46.2, the motion was lost 6 votes to 7, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Gabrielle Bundy-Cooke, Vaughan Dennison, Duncan McCann, Karen Naylor and Bruno Petrenas. Against: Councillors Susan Baty, Rachel Bowen, Adrian Broad, Lew Findlay, Leonie Hapeta, Lorna Johnson and Jim Jefferies. Abstained: Councillor Tangi Utikere.

47-18

Definition of Sports Fields

Memorandum, dated 21 September 2018 presented by the Acting Parks and Reserves Manager, Phil Walker.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RECOMMENDS

1. That Officers report back to the Sport and Recreation Committee on the definition of sportsfields early in 2019, prior to any recommended classification of sportsfields under the Reserves Act 1977.

2. That Council acknowledges that the treatment of Hokowhitu Lagoon as a sportsfield requires more analysis and stakeholder engagement, and this work will be reported back to the first Sport and Recreation Committee in 2019.

Clause 47-18 above was carried 14 votes to 0, the voting being as follows:

For:

48-18

Committee Work Schedule

Moved Adrian Broad, seconded Karen Naylor.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive its Work Schedule dated October 2018.

Clause 48-18 above was carried 14 votes to 0, the voting being as follows:

For:

The meeting finished at 2.57pm

Confirmed 17 December 2018

Chairperson