Minutes of Arts, Culture and Heritage Committee

Palmerston North City Council

Minutes of the Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 12 November 2018, commencing at 9am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Adrian Broad, Vaughan Dennison, Jim Jefferies, Karen Naylor and Bruno Petrenas.

Non Members:

Councillors Lew Findlay QSM, Leonie Hapeta, Lorna Johnson and Aleisha Rutherford.

Apologies:

Councillors Gabrielle Bundy-Cooke (lateness), Lew Findlay (early departure), Leonie Hapeta (early departure), Jim Jefferies (early departure), Duncan McCann (lateness) and Tangi Utikere (Council Business).

Councillor Duncan McCann was present when the meeting resumed at 11.00am. He was not present when the meeting resumed at 1.00pm. He entered the meeting at 1.25pm during consideration of clause 37. He was not present for clauses 30, 35 and 36 inclusive.

Councillor Vaughan Dennison was not present when the meeting resumed at 1.00pm. He entered the meeting at 1.01pm during consideration of clause 36. He was not present for clause 35.

Councillor Adrian Broad was not present when the meeting resumed at 1.00pm. He entered the meeting at 1.02pm during consideration of clause 36. He was not present for clause 35.

Councillor Leonie Hapeta was not present when the meeting resumed at 1.00pm. She entered the meeting at 1.06pm during consideration of clause 36. She left the meeting again at 1.52pm during consideration of clause 37. She entered the meeting again at 3.16pm during consideration of clause 39. She was not present for clauses 35, 37 and 38 inclusive.

Councillor Gabrielle Bundy-Cooke entered the meeting at 1.45pm during consideration of clause 37. She was not present for clauses 30 to 36 inclusive.

Councillor Lew Findlay left the meeting at 11.13am during consideration of clause 32. He entered the meeting again at 3.00pm during consideration of clause 38. He was not present for clauses 32 to 37 inclusive.

Councillor Jim Jefferies left the meeting at 3.44pm during consideration of clause 40. He was not present for clauses 40 and 41 inclusive.

30-18

Apologies

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 30-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

The meeting adjourned at 9.01am

The meeting resumed at 11.00am

When the meeting resumed Councillor Duncan McCann was present.

31-18

Late Item - Review of Joint Marketing Opportunities for Council Controlled Organisations

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the late item be received.

Clause 31-18 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillor Leonie Hapeta.

32-18

Presentation - Manawatu Art Trail

Councillor Lew Findlay left the meeting at 11.13am

Ms Gunhild Litwin made a presentation regarding the Manawatu Art Trail, run by Square Edge Community Arts.

The mission of Square Edge Community Arts had been updated for 2019 with a clear vision and mission statement and an emphasis on supporting community artists. The Manawatu Art Trail was a key initiative to address this theme. The Trail increased access to arts in a festival style form, celebrating a diverse range of arts and allowing artists to interact with the public.

There were plans to grow the event with a wider range of workshops over a larger period of time and improved publicity at a national level. The event was reliant on Palmerston North City Council funding and others.

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the presentation for information.

Clause 32-18 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Note: Councillor Rachel Bowen declared an interest in item 32-18 above.

33-18

Presentation – CEDA’s Distinguished Alumni of the Manawatu Project

Ms Janelle Deuchrass made a presentation regarding CEDA’s Alumni Project.

The first step of the project had been to name it. Iwi representatives had been engaged in the process and the name Te Aho Tamaka was decided. The project aimed to identify Manawatu leaders; people who were making a difference in their chosen industry. A wide range of sectors were included and the list would evolve as time goes on.

There was a programme launch in December that intended to promote the existence of the programme. Te Aho Tamaka would have standalone events and also link into other events in the Manawatu. There would be a website created that would give an opportunity for people to put names forward for the programme.

Moved Leonie Hapeta, seconded Karen Naylor.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the presentation for information.

Clause 33-18 above was carried 13 votes to 0, the voting being as follows:

For:

34-18

Deputation - Te Toa Manawatu

Mr Tim Wilson and Mr Trevor Mills made a deputation regarding the Te Toa Manawatu project.

The Committee were shown an image of the proposed bronze sculpture which was described as a typical soldier of that era. The proposed site for the sculpture was currently on the southern side of the river near the He Ara Kotahi bridge, and engagement with Rangitane would take place before the exact location was decided. A number of avenues were being pursued for funding, including Council.

It was anticipated that the sculpture would help to rebuild the relationship between Defence and the community and would be a destination for people.

Moved Rachel Bowen, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the deputation for information.

Clause 34-18 above was carried 13 votes to 0, the voting being as follows:

For:

The meeting adjourned at 12.03pm

The meeting resumed at 1.00pm

When the meeting resumed Councillors Adrian Broad, Vaughan Dennison, Leonie Hapeta and Duncan McCann were not present.

35-18

Confirmation of Minutes

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the minutes of the Arts, Culture and Heritage Committee meeting of 10 September 2018 Part I Public be confirmed as a true and correct record.

Clause 35-18 above was carried 9 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Councillor Vaughan Dennison entered the meeting at 1.01pm

Councillor Adrian Broad entered the meeting at 1.02pm

Councillor Leonie Hapeta entered the meeting at 1.06pm

36-18	Toa o Manawatū - Council Update Memorandum, dated 23 October 2018 presented by the General Manager – Community, Debbie Duncan.
	Moved Grant Smith, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1. That the Arts, Culture and Heritage Committee receive the memorandum titled `Toa o Manawatū’ dated 23 October 2018 for information.
	Clause 36.1 above was carried 12 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Rachel Bowen, Jim Jefferies, Susan Baty, Brent Barrett, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
	Moved Grant Smith, seconded Leonie Hapeta. 2. That Council provide a letter of support for this project, in principle, to be signed by the Mayor.
	Clause 36.2 above was carried 9 votes to 2, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies and Bruno Petrenas. Against: Councillors Lorna Johnson and Karen Naylor. Abstained: Councillor Aleisha Rutherford.
	Note: On a motion to add: “in principle” to the resolution, the motion was won 11 votes to 1 , the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Against: Councillor Lorna Johnson. The motion was then voted upon as part of the substantive motion.

37-18

Presentation of 2017-18 Annual Reports for Council-Controlled Organisations (Cultural)

Report, dated 24 October 2018 presented by the General Manager – Community, Debbie Duncan.

Councillor Duncan McCann entered the meeting at 1.25pm

Councillor Gabrielle Bundy-Cooke entered the meeting at 1.45pm

Councillor Leonie Hapeta left the meeting at 1.52pm

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RECOMMENDS

1. That the report titled `Presentation of the 2017-18 Annual Reports for the Council-Controlled Organisations (Cultural)’ dated 24 October 2018 be received.

2. That the 2017-18 annual reports submitted by Globe Theatre Trust Board, Te Manawa Museums Trust Board, Caccia Birch Trust Board and Regent Theatre Trust Board be received.

3. That the Council notes the performance achieved by each of the four cultural CCOs.

4. That the Council thanks the board members, staff and volunteers of the cultural CCOs for their contributions and commitment during the 2017-18 year.

Clauses 37.1 to 37.4 inclusive above were carried 12 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Abstained:

Councillor Gabrielle Bundy-Cooke.

38-18	Council Arts Funding Report, dated 24 October 2018 presented by the General Manager – Community, Debbie Duncan. Elected Members believed that the arts fund should align with Palmerston North City Council Strategy rather than purely to reinforce economic growth.
	Moved Rachel Bowen, seconded Aleisha Rutherford. The COMMITTEE RECOMMENDS 1. That the report titled `Council Arts Funding’ dated 24 October 2018 be received.
	Clause 38.1 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
	Moved Vaughan Dennison, seconded Jim Jefferies. Councillor Lew Findlay entered the meeting at 3.00pm 2. That consideration is given through the next Annual Budget process to supporting the creation of a separate arts fund of $50,000 to be available for more significant activities that align to Palmerston North City Council Strategy or require a higher level of funding.
	Clause 38.2 above was carried 7 votes to 6, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Vaughan Dennison, Jim Jefferies, Duncan McCann and Aleisha Rutherford. Against: Councillors Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Lorna Johnson, Karen Naylor and Bruno Petrenas. Abstained: Councillor Lew Findlay QSM.
	Moved Vaughan Dennison, seconded Jim Jefferies. 3. That the Chief Executive be instructed to explore potential collaborative opportunities with external funding providers to increase the level of funding available to the arts sector.
	Clause 38.3 above was carried 12 votes to 1, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas. Against: Councillor Aleisha Rutherford. Abstained: Councillor Lew Findlay QSM.

37-18

Presentation of 2017-18 Annual Reports for Council-Controlled Organisations (Cultural) Continued

In discussion Elected Members believed the Lagoon Embankment, which was previously decided not to fund, should be referred to the next Annual Plan process.

Moved Brent Barrett, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

5. That the Caccia Birch – Lagoon Embankment improvements be referred to the Annual Plan 2019/2020.

Clause 37.5 above was carried 11 votes to 2, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann and Bruno Petrenas.

Against:

Councillors Karen Naylor and Aleisha Rutherford.

Abstained:

Councillor Lew Findlay QSM.

39-18

Proposed Process for s17A Stage 2 Review of the Arts and Culture Organisations

Memorandum, dated 19 October 2018 presented by the Head of Community Planning, Andrew Boyle.

Councillor Leonie Hapeta entered the meeting at 3.16pm

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the Committee notes the proposed process and timeline for the Stage 2 Section 17A review of the arts and culture organisations.

Clause 39-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Abstained:

Councillor Leonie Hapeta.

40-18

Review of Joint Marketing Opportunities for Council Controlled Organisations (CCOs)

Memorandum, dated 8 November 2018 presented by the General Manager – Marketing and Communications, Sacha Haskell.

Councillor Jim Jefferies left the meeting at 3.44pm

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RECOMMENDS

1. That the Council notes the information provided in the memorandum dated 12 November 2018 and titled `Review of Joint Marketing Opportunities for Council Controlled Organisations (CCOs)’.

2. That future inclusion of a commitment by Cultural CCOs to joint marketing initiatives is reflected within the CCO Letters of Expectation and this is included as a result of the previous report dated 19 October 2018 and titled `Proposed Process for s17a Stage 2 Review of the Arts and Culture Organisations’.

Clause 40-18 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

41-18

Committee Work Schedule

Moved Rachel Bowen, seconded Adrian Broad.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive its Work Schedule dated November 2018.

Clause 41-18 above was carried 14 votes to 0, the voting being as follows:

For:

The meeting finished at 4.01pm

Confirmed 11 February 2019

Chairperson