Palmerston North City Council

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 26 November 2018, commencing at 9.00am

Members Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 12.00pm

176-18	Confirmation of Minutes
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the minutes of the ordinary meeting of 24 October 2018 Part I Public be confirmed as a true and correct record.
	Clause 176-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Reports

177-18	Council Work Schedule
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the Council receive its Work Schedule dated November 2018.
	Clause 177-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Recommendations from Committee Meetings

178-18	Arts, Culture and Heritage Committee Part I Public - 12 November 2018 Consideration was given to Arts, Culture and Heritage Committee recommendations as appended to these minutes.
	Moved Rachel Bowen, seconded Duncan McCann. RESOLVED 1.   That clause 36-18 of the Committee's recommendation be adopted.
	Clause 178.1 above was carried 11 votes to 3, with 2 abstentions, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas and Aleisha Rutherford. Against: Councillors Brent Barrett, Lorna Johnson and Karen Naylor. Abstained: Councillors Gabrielle Bundy-Cooke and Tangi Utikere.
	Moved Rachel Bowen, seconded Duncan McCann. 2.  That clause 38-18.2 of the Committee's recommendation be adopted.
	Clause 178.2 above was carried 7 votes to 6, with 3 abstentions, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Vaughan Dennison, Jim Jefferies and Duncan McCann. Against: Councillors Susan Baty, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Abstained: Councillors Gabrielle Bundy-Cooke, Lew Findlay QSM and Tangi Utikere.
	Moved Rachel Bowen, seconded Duncan McCann. 3.  That clauses 38-18.1 and 38-18.3 of the Committee's recommendations be adopted.
	Clause 178.3 above was carried 13 votes to 0, with 3 abstentions, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Abstained: Councillors Gabrielle Bundy-Cooke, Lew Findlay QSM and Tangi Utikere.
	Moved Rachel Bowen, seconded Duncan McCann. 4.  That clauses 37-18 and 40-18 of the Committee's recommendations be adopted.
	Clause 178.4 above was carried 13 votes to 0, with 3 abstentions, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Abstained: Councillors Gabrielle Bundy-Cooke, Lew Findlay QSM and Tangi Utikere.

179-18	Finance and Performance Committee Part I Public - 19 November 2018 Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.
	Moved Susan Baty, seconded Jim Jefferies. RESOLVED 1.  That the Committee’s recommendations be adopted.
	Clause 179-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Exclusion of Public

180-18

Recommendation to Exclude Public

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
9.	Minutes of the ordinary meeting - Part II Confidential - 24 October 2018	For the reasons setout in the ordinary minutes of 24 October 2018, held in public present.
10.	Notice of Requirement for Te Ahu a Tūranga - Manawatū Tararua Highway - Joint Processing and Appointment of Commissioners	Privacy and Negotiations	s7(2)(a) and s7(2)(i)
11.	Appointment of Electoral Officer	Privacy and Negotiations	s7(2)(a) and s7(2)(i)
12.	Minutes of the ordinary meeting – Part IIB – 24 September 2018 [Limited circulation – previously circulated]	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy and Planning (David Murphy), General Manager - Community (Debbie Duncan), Acting General Manager – Customer (Sheryl Bryant), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Support Team Leader (David Murphy) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Clause 180-18 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The public part of the meeting finished at 12.32pm

Confirmed 10 December 2018

Mayor

Council - Part I 26 November 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 November 2018

TITLE:                            Presentation of the Part I Public Arts, Culture and Heritage Committee Recommendations from its 12 November 2018 Meeting

Set out below are the recommendations only from the Arts, Culture and Heritage Committee meeting Part I Public held on 12 November 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

36-18

Toa o Manawatū - Council Update Memorandum, dated 23 October 2018 presented by the General Manager – Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1.   That the Arts, Culture and Heritage Committee receive the memorandum titled `Toa o Manawatū’ dated 23 October 2018 for information. 2.   That Council provide a letter of support for this project, in principle, to be signed by the Mayor.

37-18

Presentation of 2017-18 Annual Reports for Council-Controlled Organisations (Cultural) Report, dated 24 October 2018 presented by the General Manager – Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1.   That the report titled `Presentation of the 2017-18 Annual Reports for the Council-Controlled Organisations (Cultural)’ dated 24 October 2018 be received. 2.   That the 2017-18 annual reports submitted by Globe Theatre Trust Board, Te Manawa Museums Trust Board, Caccia Birch Trust Board and Regent Theatre Trust Board be received. 3.   That the Council notes the performance achieved by each of the four cultural CCOs. 4.   That the Council thanks the board members, staff and volunteers of the cultural CCOs for their contributions and commitment during the 2017-18 year. 5.   That the Caccia Birch – Lagoon Embankment improvements be referred to the Annual Plan 2019/2020.

38-18

Council Arts Funding Report, dated 24 October 2018 presented by the General Manager – Community, Debbie Duncan. The COMMITTEE RECOMMENDS 1.   That the report titled `Council Arts Funding’ dated 24 October 2018 be received. 2.   That consideration is given through the next Annual Budget process to supporting the creation of a separate arts fund of $50,000 to be available for more significant activities that align to Palmerston North City Council Strategy or require a higher level of funding. 3.   That the Chief Executive be instructed to explore potential collaborative opportunities with external funding providers to increase the level of funding available to the arts sector.

40-18

Review of Joint Marketing Opportunities for Council Controlled Organisations (CCOs) Memorandum, dated 8 November 2018 presented by the General Manager - Marketing and Communications, Sacha Haskell. The COMMITTEE RECOMMENDS 1.  That the Council notes the information provided in the memorandum dated 12 November 2018 and titled `Review of Joint Marketing Opportunities for Council Controlled Organisations (CCOs)’. 2.  That future inclusion of a commitment by Cultural CCOs to joint marketing initiatives is reflected within the CCO Letters of Expectation and this is included as a result of the previous report dated 19 October 2018 and titled `Proposed Process for s17a Stage 2 Review of the Arts and Culture Organisations’.

Attachments

Nil   

Council - Part I 26 November 2018

Recommendations from Committee

TO:                                Council

MEETING DATE:           26 November 2018

TITLE:                            Presentation of the Part I Public Finance and Performance Committee Recommendations from its 19 November 2018 Meeting

Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 19 November 2018. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)

85-18

Uplifting of report regarding Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities The COMMITTEE RECOMMENDS 1.   That the report dated 24 September 2018 and titled `Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities’ be uplifted from the table. 2.   That the information contained in the report dated 24 September 2018 and titled `Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities’ as attached to the memorandum titled “Uplifting of report regarding Proposed Increase to the Admission and Concession Rates at The Lido and Freyberg Aquatic Facilities’ dated 15 October 2018 be received. 3. That the Committee approve a 4.6% increase to the admission and concession rates for the Lido and Freyberg Aquatic Facilities to be effective from 1 July 2019. 4. That the Chief Executive be instructed to report back on the cost of providing free swimming for children under 5 years old at the Lido and Freyberg Aquatic Facilities, to be reported at the February 2019 Finance and Performance Committee meeting.

89-18

2018 Rating Valuations Memorandum, dated 5 November 2018 presented by the Strategy Manager Finance, Steve Paterson. The COMMITTEE RECOMMENDS 1.  That it be noted the 2018 City rating revaluation has been completed and new values, with an effective date of 1 September 2018, has been authorised for implementation by the Valuer-General through the issue of an unqualified audit opinion on 26 October 2018. 2.  That the Chief Executive be instructed to provide a report identifying options to minimise the rating impact of the new valuations.

90-18

New emergency operations centre (EOC) Fit Out - Programme 1513 Budget Adjustment Memorandum, dated 1 November 2018 presented by the Head of Emergency Management, Stewart Davies. The COMMITTEE RECOMMENDS 1.   That approval be given to bring $200,000 forward one year in the LTP from 2019/20 to 2018/19 for Programme 1513 – New emergency operations centre (EOC) Fit Out to enable timely design and consenting of the fit out.

92-18

E-Waste Recovery Options in Palmerston North Memorandum, dated 30 October 2018 presented by the Waste Management Manager, Stewart Hay. The COMMITTEE RECOMMENDS 1.   That the information provided in the Report dated 30 October 2018 and titled ‘E-Waste Recovery Options in Palmerston North’ be received and used to inform the preparation of a further Report on the results of the first six months of reduced E-Waste Recovery fees to be considered by the Finance and Performance Committee in February 2019. 2.   That the Chief Executive be instructed to lobby Central Government to introduce a mandatory product stewardship for e-waste diversion.

Attachments

Nil