Palmerston North City Council

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 03 December 2018, commencing at 9.14am

Members Present:	Councillor Aleisha Rutherford (in the Chair), The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere.
Non Members:	Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Jim Jefferies and Bruno Petrenas.
Apologies:	Councillor Leonie Hapeta (late arrival on Council Business).

Councillor Leonie Hapeta entered the meeting at 9.23am during consideration of clause 37.  She was not present for clause 36.

36-18	Apologies
	Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.
	Clause 36-18 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

37-18	Public Comment Councillor Leonie Hapeta entered the meeting at 9.23am
	Public Comment was received from: Ms Emma Ochei regarding the administration of Hancock Community House. Mr Shaun Kay who presented the Mayor with a framed poster from the Little Cuba Festival.
	Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED 1.  That the public comment be received for information.
	Clause 37-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas,  Aleisha Rutherford and Tangi Utikere.

38-18	Confirmation of Minutes
	Moved Aleisha Rutherford, seconded Duncan McCann. The COMMITTEE RESOLVED 1.   That the minutes of the Community Development Committee meeting of 1 October 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.
	Clause 38-18 above was carried 14 votes to 0, with 2 abstentions, the voting being as follows: For: Councillors Rachel Bowen, Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Abstained: The Mayor (Grant Smith) and Councillor Tangi Utikere.

39-18	Review of options for the administration of Hancock Community House Memorandum, dated 16 November 2018 presented by the General Manager - Community, Debbie Duncan. During discussion elected members suggested that a separate operational budget be considered for the contract of administration of Hancock Community House so as not to reduce the funds available through Strategic Priority Grants.
	Moved Aleisha Rutherford, seconded Karen Naylor. The COMMITTEE RECOMMENDS 1.   That the memorandum dated 1 December 2018 and titled “Review of options for the administration of Hancock Community House” be received. 2.   That Council instruct the Chief Executive to appoint the Palmerston North Community Services Council (PNCSC) to provide the operational administration at Hancock Community House (HCH). 3.   That Council instruct the Chief Executive to work with PNCSC to review the scope of their current contract for the Provision of Services for the Hancock Community House to include: •   All day to day administration of HCH; •   Tenant advocacy (the tenants voice) to PNCC; •   All health & safety management excluding Landlord requirements within the Lease Agreement; •   Provision of a reception / information desk and navigating service for Tenants and visitors into the building; •   Point of contact for PNCC and the Tenants; •   Assessing and implementing ongoing shared service opportunities which benefit the tenants; •   Promote and advertise HCH on behalf of the Tenant organisations. 4.   That Council approve the establishment of a $5,000 pa operational programme for the purchase of furniture and equipment from within existing budgets.
	Clauses 39.1 to 39.4 inclusive above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Lorna Johnson, seconded Susan Baty. 5.  That consideration of an additional operational budget to fund the      proposed additional contract to administer Hancock Community House be      brought to the Annual Budget deliberations.
	Clause 39.5 above was carried 15 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas Aleisha Rutherford and Tangi Utikere. Abstained: Councillor Karen Naylor.

40-18	Committee Work Schedule
	Moved Aleisha Rutherford, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.   That the Community Development Committee receive its Work Schedule dated December 2018.
	Clause 40-18 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The public part of the meeting finished at 10.43am

Confirmed 1 April 2019

Chairperson