Minutes of Finance and Performance Committee

Palmerston North City Council

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 17 December 2018, commencing at 9.00am

Members

Present:

Councillor Susan Baty (in the Chair), The Mayor (Grant Smith) and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Non Members:

Councillors Brent Barrett, Rachel Bowen, Aleisha Rutherford and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (on Council Business) and Councillors Duncan McCann (late arrival) and Aleisha Rutherford (early departure)

The Mayor (Grant Smith) was not present when the meeting resumed at 1.15pm. He was not present for clauses 95 to 99 inclusive.

Councillor Duncan McCann was present when the meeting resumed at 1.15pm. He was not present for clause 94.

Councillor Adrian Broad was not present when the meeting resumed at 1.15pm. He entered the meeting at 1.19pm during consideration of clause 96. He was not present for clause 95.

Councillor Tangi Utikere left the meeting at 1.26pm during consideration of clause 96. He was not present for clauses 96 to 99 inclusive.

Councillor Aleisha Rutherford left the meeting again at 1.46pm during consideration of clause 97. She was not present for clauses 97 to 99 inclusive.

94-18

Apologies

Moved Susan Baty, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 94-18 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

The meeting adjourned at 9.01am

The meeting resumed at 1.15pm

When the meeting resumed The Mayor (Grant Smith) and Councillor Adrian Broad were not present.

When the meeting resumed Councillor Duncan McCann was present.

95-18

Confirmation of Minutes

Moved Susan Baty, seconded Aleisha Rutherford.

The COMMITTEE RESOLVEDD

1. That the minutes of the Finance and Performance Committee meeting of 19 November 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

Clause 95-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

96-18

2018 Rating Valuations - Impact on Rating Incidence

Memorandum, dated 3 December 2018 presented by the Strategy Manager Finance, Steve Paterson.

Councillor Adrian Broad entered the meeting at 1.19pm

Councillor Tangi Utikere left the meeting at 1.26pm

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That it be noted the new rateable land values will significantly alter the incidence of rates both within and between the differential rating groups of property and, in particular, transfer a significantly greater share of the rates to the residential sector with greater than average increases in rates on residential properties with lower values.

2. That it be noted it is possible to alter the incidence of rates by mechanisms such as altering the level of the uniform annual general charge or the differential surcharges applying to the general rate or a combination of both.

3. That the Chief Executive be instructed to develop a scenario for public consultation through the 2019/20 annual budget process that seeks to moderate the effects of the revaluation on rates incidence by changing the level of the uniform annual general charge and the differential surcharges for the general rate.

Clause 96-18 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

97-18

Papaioea Place Redevelopment Quarterly Update

Memorandum, dated 29 November 2018 presented by the Property Manager, Bryce Hosking.

Councillor Aleisha Rutherford left the meeting at 1.46pm

Moved Leonie Hapeta, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the memorandum dated 29 November 2018 and titled `Papaioea Place Redevelopment Quarterly Update’ be received for information.

Clause 97-18 above was carried 13 votes to 0, the voting being as follows:

For:

98-18

Committee Work Schedule

Moved Susan Baty, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the Finance and Performance Committee receive its Work Schedule dated December 2018.

Clause 98-18 above was carried 13 votes to 0, the voting being as follows:

For:

99-18

Disposal of Excess Land at the McGregor Street Drainage Reserve

Memorandum, dated 19 November 2018 presented by the Property Manager, Bryce Hosking.

Moved Jim Jefferies, seconded Brent Barrett.

The COMMITTEE RECOMMENDS

1. That Council agree to undertake a boundary adjustment on the McGregor Street drainage reserve, and in doing so, agree to dispose of the excess land by transferring the ownership of said land, at no cost, to the respective neighbours.

Clause 99-18 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

Note:

Councillor Susan Baty declared a conflict of interest and withdrew from voting and discussion on clause 101 above.

Councillor Jim Jefferies chaired the meeting during consideration of clause 101 above.

The meeting finished at 1.57pm

Confirmed 18 February 2019

Chairperson