PALMERSTON NORTH CITY COUNCIL
Extraordinary
Manawatu District/Palmerston North City Joint Strategic Planning Committee MEETING
12 December 2018
MEETING NOTICE
Pursuant to Clause 21 of Schedule 7 of
the Local Government Act 2002, I hereby requisition an extraordinary meeting of
the Manawatu District/Palmerston North City Joint Strategic Planning Committee
Meeting to be held at 1.00pm on Wednesday, 12 December 2018 in the Council
Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston
North, to consider the business stated below.
MAYOR
Order of Business
1. Apologies
2. Notification
of Additional Items
Pursuant to Sections 46A(7) and
46A(7A) of the Local Government Official Information and Meetings Act 1987, to
receive the Chairperson’s explanation that specified item(s), which do
not appear on the Agenda of this meeting and/or the meeting to be held with the
public excluded, will be discussed.
Any additions in accordance with
Section 46A(7) must be approved by resolution with an explanation as to why
they cannot be delayed until a future meeting.
Any additions in accordance with
Section 46A(7A) may be received or referred to a subsequent meeting for further
discussion. No resolution, decision or recommendation can be made in
respect of a minor item.
3. Declarations
of Interest (if any)
Members are reminded of their duty
to give a general notice of any interest of items to be considered on this
agenda and the need to declare these interests.
4. Public
Comment
To receive comments from members of
the public on matters specified on this Agenda or, if time permits, on other
Committee matters.
(NOTE: If the
Committee wishes to consider or discuss any issue raised that is not specified
on the Agenda, other than to receive the comment made or refer it to the Chief
Executive, then a resolution will need to be made in accordance with clause 2
above.)
5. Confirmation
of Minutes Page 7
“That the minutes of the
extraordinary Manawatu District/Palmerston North City Joint Strategic Planning
Committee meetings of 26 September 2018 and 20 June 2018 Part I Public be
confirmed as a true and correct record.”
6. Exclusion
of Public
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To be moved:
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
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General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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7.
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Minutes of the extraordinary Manawatu
District/Palmerston North City Joint Strategic Planning Committee meeting -
Part II Confidential - 26 September 2018
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For the reasons setout in the extraordinary
Manawatu District/Palmerston North City Joint Strategic Planning Committee
minutes of 26 September 2018, held in public present.
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8.
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Appointment of Director
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Privacy
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s7(2)(a)
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), Chief
Infrastructure Officer (Tom Williams), General Manager – Strategy and
Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief
Customer and Operating Officer (Chris Dyhrberg), Human Resources Manager
(Wayne Wilson), General Manager - Marketing and Communications (Sacha
Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge
and ability to provide the meeting with advice on matters both from an
organisation-wide context (being members of the Council’s Management
Team) and also from their specific role within the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Acting Governance
and Legal Team Leader (Sheryl Bryant) and Committee Administrators (Penny
Odell, Rachel Corser and Courtney Kibby), because of their knowledge and
ability to provide the meeting with procedural advice and record the
proceedings of the meeting.
[Add Council
Officers], because of
their knowledge and ability to assist the meeting in speaking to their report
and answering questions, noting that such officer will be present at the
meeting only for the item that relate to their respective report.
[Add Third
Parties], because of their knowledge and ability to assist the
meeting in speaking to their report/s [or other matters as specified] and
answering questions, noting that such person/s will be present at the meeting
only for the items that relate to their respective report/s [or matters as
specified].
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Palmerston North City Council
Minutes of
the Extraordinary Manawatu District/Palmerston North City Joint Strategic
Planning Committee Meeting Part I Public, held in the Council Chamber, First
Floor, Civic Administration Building, 32 The Square, Palmerston North on 26 September 2018,
commencing at 11am
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Members
Present:
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Palmerston North City Council
The Mayor (Grant Smith) (in the Chair),
and Councillors Susan Baty, Leonie Hapeta and Jim Jefferies.
Manawatu District Council
The Mayor (Helen Worboys) and Councillors
Barbara Cameron, Shane Casey and Michael Ford.
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Non Members:
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Palmerston North
Councillors Rachel Bowen, Vaughan
Dennison, Lorna Johnson, Karen Naylor and Bruno Petrenas.
Manawatu District Council
Councillor Alison Short.
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Apologies:
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Palmerston North City Council
Councillors Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison (early departure) and Duncan McCann (on Council
Business).
Manawatu District Council
Councillor Phil Marsh.
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11-18
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Apologies
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Moved Grant Smith, seconded Helen Worboys.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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12-18
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Presentation - CEDA
Presentation, from Linda
Stewart, Chief Executive , CEDA and Chairperson Malcolm Bailey.
Ms Stewart provided a
presentation giving an update on CEDA’s commitment to develop the
quality of their relationship with Maori across the region.
Since March the Principal
Maori Advisors at PNCC and MDC had been providing guidance, feedback and at
times direction in CEDA’s approach. It was recognised that
progress had been slow due to the low starting point in term of strength with
existing relationships and the complex nature of engagement processes.
Also the development of the CEDA team is ongoing and noted that they were
currently recruiting for a Business Growth Advisor (Maori).
The involvement of Rangitane
and Ngati Raukawa in the Regional Identity project had significant impact on
the direction, essence, tone and story of what is hoped will become an
identity for the region.
The Manawatu Leaders project
had benefited from Maori involvement from guidance on a Te Reo name to
ensuring diversity and inclusion of successful and notable Maori from the
region.
It was believed that whilst
progress had been slower than expected there has been meaningful steps taken
towards addressing concerns raised by the Committee previously.
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Moved
Grant Smith, seconded Leonie Hapeta.
The COMMITTEE RESOLVED
1. That
the Manawatu District/Palmerston North City Joint Strategic Planning
Committee receive the presentation for information.
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Confirmation of Minutes
It was noted that there was no meeting held on 22 August
2018 and there no minutes to be confirmed.
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13-18
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Central Economic Development Agency's Final Statement of
Intent
Memorandum, dated 6 September
2018 presented by Michael Hawker, Project Delivery Manager, Manawatu District
Council
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Moved
Grant Smith, seconded Helen Worboys.
The COMMITTEE RESOLVED
1. That the Committee accepts the Central Economic
Development Agency’s modified Statement of Intent as the Final
Statement of Intent for 2018/19.
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14-18
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CEDA Annual Report
Memorandum, dated 10
September 2018 presented by Michael Hawker, Project Delivery Manager,
Manawatu District Council
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Moved
Grant Smith, seconded Helen Worboys.
The COMMITTEE RESOLVED
1. That
the Annual Report and Financial Statements for the Central Economic
Development Agency for the year ended 30 June 2018 be received.
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Exclusion
of Public
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15-18
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Recommendation to
Exclude Public
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Moved Grant Smith, seconded Helen Worboys.
The
COMMITTEE RESOLVED
“That the
public be excluded from the following parts of the proceedings of this
meeting listed in the table below.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
|
General
subject of each matter to be considered
|
Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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10.
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Appointment of CEDA Director
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Privacy
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s7(2)(a)
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This resolution is made in reliance on Section
48(1)(a) of the Local Government Official Information and Meetings Act 1987
and the particular interest or interests protected by Section 6 or Section 7
of that Act which would be prejudiced by the holding of the whole or the
relevant part of the proceedings of the meeting in public as stated in the
above table.
Also that the
persons listed below be permitted to remain after the public has been
excluded for the reasons stated.
Chief Executive
(Heather Shotter), Chief Financial Officer (Grant Elliott), Acting Chief
Infrastructure Officer (Ray Swadel), Acting General Manager – Strategy
and Planning (David Murphy), General Manager - Community (Debbie Duncan),
Acting General Manager – Customer (Leigh Sage), Human Resources Manager
(Wayne Wilson), General Manager - Marketing and Communications (Sacha
Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge
and ability to provide the meeting with advice on matters both from an
organisation-wide context (being members of the Council’s Management
Team) and also from their specific role within the Council.
Legal Counsel
(John Annabell), because of his knowledge and ability to provide the meeting
with legal and procedural advice.
Acting Governance
and Support Team Leader (Stuart McKinnon) and Committee Administrators (Penny
Odell, Rachel Corser and Courtney Kibby), because of their knowledge and
ability to provide the meeting with procedural advice and record the
proceedings of the meeting.
Manawatu District
Council Officers Chief Executive (Richard Templer) and Project Delivery
Manager (Michael Hawker) because of their knowledge and ability to assist the
meeting in speaking to their report and answering questions, noting that such
officer will be present at the meeting only for the item that relate to their
respective report.
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The public part of the meeting finished at 11.48pm
Confirmed 12 December 2018
Chairperson
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Palmerston
North City Council
Minutes of
the Extraordinary Manawatu District/Palmerston North City Joint Strategic
Planning Committee Meeting Part I Public, held in the Council Chamber, First
Floor, Civic Administration Building, 32 The Square, Palmerston North on
20 June 2018, commencing at 1.00pm
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Members
Present:
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Palmerston North City Council
The Mayor (Grant Smith) (in the Chair)
and Councillors Leonie Hapeta, Jim Jefferies and Tangi Utikere.
Manawatu District Council
Councillors Barbara Cameron, Michael Ford
and Phil Marsh.
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Non Members:
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Palmerston North
Councillors Rachel Bowen, Adrian Broad,
Gabrielle Bundy-Cooke, Vaughan Dennison, Duncan McCann and Bruno
Petrenas.
Manawatu District Council
Councillor Hilary Humphrey.
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Apologies:
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Palmerston North City Council
Councillors Susan Baty, Lew Findlay and Lorna
Johnson.
Manawatu District Council
The Mayor (Helen Worboys) (for lateness)
and Councillor Shane Casey.
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The Mayor (Helen
Worboys) entered the meeting at 1.03pm at the conclusion of clause 9. She was
not present for clauses 8 and 9.
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1-18
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Apologies
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Moved
Grant Smith, seconded Tangi Utikere.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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2-18
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Confirmation of Minutes
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Moved
Grant Smith, seconded Michael Ford.
The
COMMITTEE RESOLVED
1. That the
minutes of the extraordinary Manawatu District/Palmerston North City Joint
Strategic Planning Committee meeting of 21 March 2018 Part I Public and the
22 November 2017 Part II Confidential be confirmed as a true and correct
record.
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3-18
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Presentation of the Central Economic Development Agency's
Final Statement of Intent 2018/19
Memorandum, dated 5 June 2018
from the General Manager - City Future, Sheryl Bryant and the General
Manager, Community and Strategy, Manawatu District Council, Brent Limmer.
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Moved Grant Smith, seconded Helen Worboys.
The COMMITTEE RESOLVED
1. That the
Central Economic Development Agency’s Statement Of Intent be modified,
as follows; subject to consultation with the Board:
· Inclusion
of the digital/ technology sector as a priority sector within the Performance
Outlook section of the Statement of Intent.
· Inclusion
of an implementation plan as part of the development of the Inward Investment
Strategy within the Performance Outlook section of the Statement of Intent.
· Clarity
of the expansion to “health and wellbeing” from the “health
sector”, referred to in the Performance outlook section of the
Statement of Intent.
· Alignment
with the Services Funding Agreement as outlined in clause 3 of the report,
dated 5 June 2018 and entitled “Presentation of the Central Economic
Development Agency’s Final Statement of Intent 2018/19” by the
General Managers of City Future (PNCC) and Community and Strategy (MDC).
2. That
the Chief Executives of Palmerston North City and Manawatu District Councils
be instructed to consult with the Board on the proposed modifications in
recommendation 1 above and report back to the August meeting of the Joint
Strategic Planning Committee.
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The meeting finished at 1.21pm
Confirmed 12 December 2018
Chairperson
