Palmerston North City Council

Minutes of the Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 12 December 2018, commencing at 1.00pm

Members Present:	Palmerston North City Council The Mayor (Grant Smith) (in the Chair), and Councillors Susan Baty, Leonie Hapeta, Jim Jefferies and Tangi Utikere. Manawatu District Council The Mayor (Helen Worboys) and Councillors Barbara Cameron, Shane Casey,  Michael Ford and Phil Marsh.
Non Members:	Palmerston North Councillors Rachel Bowen, Adrian Broad, Vaughan Dennison, Bruno Petrenas and Aleisha Rutherford. Manawatu District Council Councillors Steve Bielski and Hilary Humphrey.
Apologies:	Palmerston North City Council Councillors Lorna Johnson, Karen Naylor and Duncan McCann. Manawatu District Council Councillor Alison Short.

Councillor Gabrielle Bundy-Cook entered the meeting at 1.04pm during consideration of clause 19.  She was not present for clauses 17 to 18 inclusive.

17-18	Apologies
	Moved Grant Smith, seconded Helen Worboys. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

18-18	Confirmation of Minutes
	Moved Grant Smith, seconded Helen Worboys. The COMMITTEE RESOLVED 1.   That the minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meetings of 26 September 2018 and 20 June 2018 Part I Public be confirmed as a true and correct record.

Exclusion of Public

19-18

Recommendation to Exclude Public

Councillor Gabrielle Bundy-Cooke entered the meeting at 1.04pm

Moved Grant Smith, seconded Phil Marsh.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
7.	Minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting - Part II Confidential - 26 September 2018	For the reasons set out in the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee minutes of 26 September 2018, held in public present.
8.	Appointment of Director	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), Human Resources Manager (Wayne Wilson), General Manager - Marketing and Communications (Sacha Haskell), Acting Operations Manager (Ray McIndoe) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Management Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Acting Governance and Legal Team Leader (Sheryl Bryant) and Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

Manawatu District Council Officers Chief Executive (Richard Templer) and General Manager – Community and Strategy (Brent Limmer) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

The public part of the meeting finished at 1.05pm

Confirmed 20 March 2018

Chairperson