Palmerston North City Council
Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 25 February 2019, commencing at 9.00am
Members Present: |
The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
Councillor Vaughan Dennison entered the meeting at 9.09am during consideration of clause 210.
Reports
The meeting adjourned at 11.08am
The meeting resumed at 11.29am
Recommendations from Committee Meetings
Exclusion of Public
12-19 |
Recommendation to Exclude Public |
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Moved Grant Smith, seconded Tangi Utikere. RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), Executive Officer (Sandra King), General Manager - Marketing and Communications (Sacha Haskell) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. Transport and Infrastructure Officer (Robert van Bentum) and City Planning Manager (David Murphy), because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. |
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Clause 12-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
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Moved Brent Barrett, seconded Karen Naylor.
Note: On a motion ‘that item 18 of the agenda remain in the Part I Public part of the meeting’ the motion was lost 1 vote to 14, the voting being as follows: For: Councillor Brent Barrett. Against: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
The public part of the meeting finished at 12.12pm
The public part of the meeting resumed at 4.03pm
7-19 |
Report on Programme 829 City Wide Undergrounding of Power and Telecom Cables – Continued Memorandum, dated 27 January 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum. |
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Moved Grant Smith, seconded Tangi Utikere. 3. That Council reallocates a surplus of $450,000 to Capital New Programme 57 – He Ara Kotahi Downstream Pedestrian/Cycle Bridge Construction and $450,000 to Capital New Programme 977 – Manawatu River (Fitzherbert Bridge to Linton) Cycle Pedestrian Pathway. |
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Clause 7.3 above was carried 14 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Against: Councillor Lorna Johnson. |
The meeting finished at 4.06pm
Confirmed 25 March 2019
Mayor
Council - Part I 25 February 2019
Recommendations from Committee
TO: Council
MEETING DATE: 25 February 2019
TITLE: Presentation of the Part I Public Audit and Risk Committee Recommendations from its 18 February 2019 Meeting
Set out below are the recommendations only from the Audit and Risk Committee meeting Part I Public held on 18 February 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
7-19 |
Library Building - Risk Assessment Memorandum, dated 1 February 2019 presented by the Property Manager, Bryce Hosking and the Chief Infrastructure Officer, Tom Williams. The COMMITTEE RECOMMENDS 1. That Council receive the Risk Assessments for the Central Library Service’s options regarding the occupation of the library building. |
8-19 |
Committee Work Schedule The COMMITTEE RECOMMENDS 1. That the Audit and Risk Committee receive its Work Schedule dated February 2019. 2. That the Chief Executive be instructed to report on all Committee/Council Part II matters that have been transferred to Part I (over the last 12 months), the establishment of a public register of transferred items, and a review of the process; such report to be presented to the next Council meeting. 3. That the balance of this term of Council (Committee/Council Part II matters to be transferred into Part I) be reported to the March 2019 Council meeting. |
Nil
Council - Part I 25 February 2019
Recommendations from Committee
TO: Council
MEETING DATE: 25 February 2019
TITLE: Presentation of the Part I Public Finance and Performance Committee Recommendations from its 18 February 2019 Meeting
Set out below are the recommendations only from the Finance and Performance Committee meeting Part I Public held on 18 February 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
3-19 |
Acquisition of Fitzherbert East Road site for Landfill Purposes Memorandum, dated 8 January 2019 presented by the Property Manager, Bryce Hosking. |
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The COMMITTEE RECOMMENDS 1. That Council agrees to enter into the Reverse Sensitivity Encumbrance arrangement as part of the acquisition of the Fitzherbert East Road site for Landfill Purposes. |