Minutes of Committee of Council

Palmerston North City Council

Minutes of the Committee of Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 04 March 2019, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Gabrielle Bundy-Cooke.

1-19

Apologies

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 1-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrena and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 1.52pm

2-19

Confirmation of Minutes

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the minutes of the Committee of Council meeting of 11 June 2018 Part I Public be confirmed as a true and correct record.

Clause 2-19 above was carried 14 votes to 0, the voting being as follows:

For:

3-19

Annual Budget (Plan) 2019/20 (Year 2 of the 10 Year Plan 2018-28) - Adopting Supporting Information and the Consultation Document

Memorandum, dated 18 February 2019 presented by the Strategy Manager Finance, Steve Paterson.

During discussion Elected Members considered a number of proposed amendments to the Plan and Consultation Document.

The meeting adjourned at 3.31pm

The meeting resumed at 3.47pm

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the meeting be extended to 4.30pm.

Clause 3.1 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

2. That the Chief Executive incorporate the following amendments to the draft of the supporting information and the Consultation Document for the 2019/20 Annual Budget.

Clause 3.2 above was carried 14 votes to 0, the voting being as follows:

For:

Against:

Councillor Karen Naylor.

Moved Karen Naylor, seconded Grant Smith.

3. That the Chief Executive be instructed to investigate options to increase the utilisation of the bikes at the Junior Road Safety Park, as part of the Manawatu River Framework and in conjunction with the Esplanade User Group.

Clause 3.3 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Rachel Bowen, seconded Karen Naylor.

4. That the consultation document includes reference to the proposal for a City flag as discussed at the Planning and Strategy Committee meeting held on 4 March 2019 and requests submissions through the Annual Budget process.

Clause 3.4 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Brent Barrett, seconded Rachel Bowen.

5. That $90,000 for lagoon embankment improvements at Caccia Birch be included in the Annual Budget for consultation.

Clause 3.5 above was carried 9 votes to 5, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann and Tangi Utikere.

Against:

Councillors Susan Baty, Vaughan Dennison, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Moved Susan Baty, seconded Tangi Utikere.

6. That a budget of $5,000 be included for the Chief Executive to explore the possibility of repurposing of materials from the demolition of houses.

Clause 3.6 above was carried 12 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Lorna Johnson and Karen Naylor.

Moved Grant Smith, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

7. That the meeting be extended to 5.30pm.

Clause 3.7 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

8. That the following (amended to incorporate amendments in recommendation 1) be adopted as supporting information that has been relied upon to prepare the Consultation Document for the 2019/20 Annual Budget (Plan):

· Financial overview and forecast financial statements

· Annual Budget (Plan) Disclosure Statement

· Groups of Activities information, including financial forecasts and programme schedules

· Significant forecasting assumptions

· Descriptions of the proposed rating system, rates and funding impact statements

· Descriptions of proposed levels of service for Council activities and performance measures.

Clause 3.8 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

9. That the Consultation Document (amended to incorporate amendments in recommendation 1) for the 2019/20 Annual Budget (Plan) be adopted.

Clause 3.9 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

10. That the Mayor and Deputy Mayor be given delegated authority to make minor amendments to the Consultation Document.

Clause 3.10 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Karen Naylor, seconded Grant Smith.

Note:

On a motion “that programme 1478 (City Advocacy) be deferred to 20/21”, the motion was lost 6 votes to 8, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Against:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Jim Jefferies, Duncan McCann and Tangi Utikere.

Moved Karen Naylor, seconded Rachel Bowen.

Note:

On a motion “That programme 1515 (Culture Transformation) be reduced to $150,000”, the motion was lost 3 votes to 11, the voting being as follows:

For:

Councillors Rachel Bowen, Lew Findlay QSM and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

The meeting finished at 4.54pm

Confirmed 8 May 2019

Chairperson