Minutes of Finance and Performance Committee

Palmerston North City Council

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 18 March 2019, commencing at 9.00am

Members

Present:

Councillor Susan Baty (in the Chair), The Mayor (Grant Smith) and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Non Members:

Councillors Brent Barrett, Rachel Bowen, Duncan McCann and Tangi Utikere.

Apologies:

Councillors Rachel Bowen (early departure on Council Business) and Leonie Hapeta (early departure).

Councillor Rachel Bowen was not present when the meeting resumed at 10.57am. She entered the meeting at 11.28am during consideration of clause 14. She was not present for clauses 11 to 13 inclusive.

Councillor Leonie Hapeta left the meeting at 12.16pm during consideration of clause 15. She was not present for clauses 15 to 20 inclusive.

10-19

Apologies

Moved Susan Baty, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 10-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 10.57am

When the meeting resumed Councillor Rachel Bowen was not present.

11-19

Public Comment

Public Comment was received from Mr Peter Wheeler regarding the venues policy.

Moved Susan Baty, seconded Grant Smith.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 11-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

12-19

Deputation - Maruna Engu

Mr Maruna Engu made a deputation regarding the recent grant paid to Toyota and outlined the following points:

- There was disappointment and shock in the community over the grant

- Mr Engu had approached Council to help with his business idea but had not received any assistance

- There needed to be a focus on transparency

- The grant amount should be included in the economic budget over the next three years.

Moved Leonie Hapeta, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

1. That the Finance and Performance Committee receive the deputation for information.

Clause 12-19 above was carried 14 votes to 0, the voting being as follows:

For:

13-19

Confirmation of Minutes

Moved Susan Baty, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the minutes of the Finance and Performance Committee meeting of 18 February 2019 Part I Public and Part II Confidential be confirmed as a true and correct record.

Clause 13-19 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

14-19

Palmerston North Airport Ltd - Interim Report for 6 months to 31 December 2018

Memorandum, dated 28 February 2019 presented by the Strategy Manager Finance, Steve Paterson.

Councillor Rachel Bowen entered the meeting at 11.28am

Moved Susan Baty, seconded Lew Findlay QSM.

The COMMITTEE RECOMMENDS

1. That the Interim Report and Financial Statements of Palmerston North Airport Ltd for the period ended 31 December 2018 be received.

Clause 14-19 above was carried 15 votes to 0, the voting being as follows:

For:

15-19

Palmerston North Airport Ltd - Draft Statement of Intent for 2019/20

Memorandum, dated 28 February 2019 presented by the Strategy Manager Finance, Steve Paterson.

Councillor Leonie Hapeta left the meeting at 12.16pm

Moved Karen Naylor, seconded Grant Smith.

The COMMITTEE RECOMMENDS

1. That the Palmerston North Airport Ltd draft Statement of Intent for 2019/20 be received and its assumptions endorsed.

Clause 15-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

16-19

Additional Capital Renewal Funding for CAB Works

Memorandum, dated 16 January 2019 presented by the Property Manager, Bryce Hosking.

Moved Vaughan Dennison, seconded Brent Barrett.

The COMMITTEE RECOMMENDS

1. That Council approve an additional $145,000 of capital renewal funding for the 2018/19 year to complete stage 2 of the CAB fire upgrade work.

2. That Council approve an additional $35,000 of capital renewal funding for the 2018/19 year for the designing/ consenting work for stage 3 of the CAB fire upgrade work.

3. That Council approve an additional $30,000 of capital renewal funding for the 2018/19 year for the construction of a kitchenette on the 5^th floor of the CAB.

4. That Council approve an additional $50,000 of capital renewal funding for the 2018/19 year for the replacement of the carpet in the ground floor office of the CAB.

Clause 16-19 above was carried 13 votes to 1, the voting being as follows:

For:

Against:

Councillor Karen Naylor.

17-19

Whakarongo Residential Development

Memorandum, dated 26 February 2019 presented by the Property Manager, Bryce Hosking.

Moved Susan Baty, seconded Grant Smith.

The COMMITTEE RECOMMENDS

1. That Council approves the sale of the Council-owned land within the Whakarongo residential growth area as residential sections and delegates to the Chief Executive the authority to negotiate the terms and conditions of sale.

Clause 17-19 above was carried 14 votes to 0, the voting being as follows:

For:

18-19

Papaioea Place Redevelopment Quarterly Update

Memorandum, dated 28 February 2019 presented by the Property Manager, Bryce Hosking.

Moved Susan Baty, seconded Karen Naylor.

The COMMITTEE RESOLVED

1. That the memorandum dated 28 February 2019 and titled `Papaioea Place Redevelopment Quarterly Update’ be received for information.

Clause 18-19 above was carried 14 votes to 0, the voting being as follows:

For:

19-19

Aquatic Facilities - Free admission of under five year olds

Memorandum, dated 7 March 2019 presented by the Property Manager, Bryce Hosking and the Chief Infrastructure Officer, Tom Williams.

Moved Lorna Johnson, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Committee notes that the cost to implement free swimming for under five-year olds, is estimated to be $28,971 per annum, based on an assumption of current numbers

2. That the Committee notes that more analysis is needed to obtain a better picture of future use, including a survey of potential users and contractual obligations, and a full paper with recommendations will come to the Finance and Performance Committee in June 2019.

Clause 19-19 above was carried 14 votes to 0, the voting being as follows:

For:

20-19

Committee Work Schedule

Moved Susan Baty, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Finance and Performance Committee receive its Work Schedule dated March 2019.

Clause 20-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Jim Jefferies, Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting finished at 1.12pm

Confirmed 15 April 2019

Chairperson