Palmerston North City Council

Minutes of the Extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor,, Civic Administration Building, 32 The Square, Palmerston North on 27 March 2019, commencing at 1.02pm

Members Present:	Palmerston North City Council The Mayor (Grant Smith) (in the Chair) and Councillors Susan Baty, Jim Jefferies and Tangi Utikere. Manawatu District Council The Mayor (Helen Worboys) and Councillors Barbara Cameron, Shane Casey and Michael Ford.
Non Members:	Palmerston North Councillors Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lorna Johnson, Karen Naylor and Duncan McCann. Manawatu District Council Councillors Steve Bielski and Hilary Humphrey.
Apologies:	Palmerston North City Council Councillors Leonie Hapeta and Tangi Utikere (early departure). Manawatu District Council Councillor Alison Short.

1-19	Apologies
	Moved Grant Smith, seconded Helen Worboys The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.

2-19	Deputation - Te Awa Community Foundation
	Mr Andrew McLean and Clive Pedley made a deputation on behalf of the Te Awa Community Foundation.  There were benefits that community foundations offered to regional localities in providing assurity for local organisations, who in the future may not need to fundraise.  He also spoke of situations when an organisation of this nature had not existed in the region and locally designated funds were being allocated to other regions by default. The aim of the Te Awa Community Foundation was to ensure endowed funds and donations that are volunteered were then professionally matched. This provides donors assurity that designated funds from the likes of gifts and wills were donated to the specific causes that they were intended.  There were three events planned for next week to support the launch involving varying groups within the community and special guest Sir Stephen Tindall of the Community Fund Councillor Tangi Utikere left the meeting at 1.26 pm.
	Moved Grant Smith, seconded Helen Worboys The COMMITTEE RESOLVED 1.   That the Manawatu District/Palmerston North City Joint Strategic Planning Committee receive the deputation for information.

3-19	Deputation - Gravel and Tar
	Mr Steve Stannard and Colleen Sheldon made a deputation about the success of the recent Gravel and Tar event held in January 2019. Mr Stannard canvassed the event’s recognition on an international level, noting that footage had been available on the Global Cycling Network’s YouTube channel which had close to 2 million international subscribers. He highlighted that this puts Palmerston North and the region on the map and in a fantastic light. He spoke of the fact that this is only one event in three around the world that offers a similar level of prize money. The event had doubled in size and had both regional and international interest. The women’s event could possibly be set to double next year. The event also ran a “Slicks and Stones” fun ride which utilised the same course and roads of Manawatu as the professionals. It had brought people in from other regions including Auckland. The next event is scheduled for January 2020 and set to be a more accommodating date for other regions during the holiday period. Gravel and Tar would aim to hold same events with community and business involvement. Gravel and Tar acknowledged the support of Manawatu District Council and Palmerston North City Council for their enthusiasm and financial assistance to the successful event that brings international visitors as well as from other regions.
	Moved Grant Smith, seconded Michael Ford The COMMITTEE RESOLVED 1.   That the Manawatu District/Palmerston North City Joint Strategic Planning Committee receive the deputation for information.

4-19	Confirmation of Minutes
	Moved Grant Smith, seconded Helen Worboys The COMMITTEE RESOLVED 1.   That the minutes of the extraordinary Manawatu District/Palmerston North City Joint Strategic Planning Committee meeting of 12 December 2018 Part I Public and Part II Confidential be confirmed as a true and correct record.

5-19	Presentation of the Central Economic Development Agency's Half-Yearly Report to 31 December 2018 Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.
	Moved Grant Smith, seconded Helen Worboys The COMMITTEE RESOLVED 1.   That the presentation of the Central Economic Development Agency’s Half-Yearly Report to 31 December 2018 be received.

6-19	Presentation of the Letter of Expectations 2019/20 Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer.
	Moved Grant Smith, seconded Susan Baty. The COMMITTEE RESOLVED 1.   That the Letter of Expectation for 2019/20 be adopted.

7-19

Presentation of the Central Economic Development Agency's Draft Statement of Intent 2019/20 Memorandum, dated 10 March 2019 presented by the General Manager - Strategy & Planning, Sheryl Bryant and the General Manager, Community and Strategy, Manawatu District Council, Brent Limmer. Adrian Broad left the meeting at 2.06pm.

Moved Grant Smith, seconded Shane Casey The COMMITTEE RESOLVED 1.   That the Central Economic Development Agency’s Draft Statement of Intent 2019/20 be received for information and that the following comments be conveyed to the CEDA Board for consideration in finalising their Statement of Intent:       -     the Financial Performance showing projected deficits be reviewed by       the Chief Executive’s in conjunction with the CEDA Board       -     the regional identity not proceed ahead of the finalised investment,       labour market and visitor strategies are adopted to ensure the regional       identity supports these strategies.

The meeting finished at 2.11pm

Confirmed 19 June 2019

Deputy Chairperson