Minutes of Planning and Strategy Committee

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 04 March 2019, commencing at 9.02am

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Adrian Broad, Vaughan Dennison, Lew Findlay QSM and Leonie Hapeta.

Apologies:

Councillor Gabrielle Bundy-Cooke

Councillor Lew Findlay left the meeting at 9.30am during the conclusion of clause 2. He entered the meeting again at 9.31am after the conclusion of clause 2. He was not present for clause 2.

Councillor Leonie Hapeta left the meeting at 12.10pm during the conclusion of clause 7. She was present when the meeting resumed at 1.29pm. She was not present for clause 7.

1-19

Apologies

Moved Duncan McCann, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 1-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

2-19

Public Comment

The following people appeared before the Committee and made public comment:

- Paul Godbaz regarding the CBD dog trial. Mr Godbaz supported allowing dogs into the CBD and he had not encountered any issues during the trial.

- Barbara Thomas regarding the Monrad/Pencarrow/Ronberg intersection. Ms Thomas was concerned about the Council proposal and believed a roundabout was needed.

- Gary Helm regarding the Monrad/Pencarrow/Ronberg intersection. Mr Helm urged Council to have a roundabout at the intersection.

Councillor Lew Findlay left the meeting at 9.30am

Moved Duncan McCann, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 2-19 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Councillor Lew Findlay entered the meeting at 9.31am

3-19

Deputation - Manawatū River Source to Sea

Heike Schiele and Alastair Cole made a Deputation regarding the project “Manawatu River Source to Sea.”

Environment Network Manawatu (ENM) were focused on communication, coordination and networking, and the Source to Sea project was the next step in taking collective action. ENM were seeking inclusion of the Manawatu River Source to Sea in Council’s strategic planning and policy work to engage with the community and collaborate on leveraging new funding for the city and region. The objectives of the project aligned with the City’s vision and goals and there were lots of opportunities including Palmy’s Plastic Pollution challenge and Te Apiti UNESCO Geopark.

Moved Duncan McCann, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive the deputation for information.

Clause 3-19 above was carried 14 votes to 0, the voting being as follows:

For:

4-19

Presentation - Ben Foster

Ben Foster made a presentation to the Committee regarding a new flag for Palmerston North. The Palmerston North flag was unrecognisable from a distance and a proposed new flag was presented to Elected Members that included the green ranges overlooking the city, the City’s two streams and Manawatu River, and the Manawatu plains. A well designed flag improved the civic identity of the City and was a universal symbol of community.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive the presentation for information.

Clause 4-19 above was carried 14 votes to 0, the voting being as follows:

For:

5-19

Confirmation of Minutes

Moved Brent Barrett, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the minutes of the Planning and Strategy Committee meeting of 3 December 2018 Part I Public be confirmed as a true and correct record.

Clause 5-19 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

The Mayor (Grant Smith).

6-19

Six month review of trial allowing dogs on-leash into the Central Business District (CBD)

Memorandum, dated 15 January 2019 presented by the Strategy and Policy Manager, Julie MacDonald.

Moved Duncan McCann, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receives the memorandum titled “six-month review of trial allowing dogs on-leash into the Central Business District (CBD)” dated 15 January 2019.

2. That a report be brought to the 6 May 2019 Planning and Strategy Committee with a recommendation on the dog control status of the CBD.

Clause 6-19 above was carried 14 votes to 0, the voting being as follows:

For:

7-19	Intersection Improvements Monrad/Pencarrow/Ronberg Report, dated 4 February 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum. Elected Members were of the view that option 3 of the report should be implemented rather than option 2 and requested further information regarding priority intersections across the city. It was recommended money from other programmes be used to fund the undergrounding of power cables at the intersection.
	Moved Lorna Johnson, seconded Tangi Utikere. The COMMITTEE RECOMMENDS 1. That Council approve implementation of the option 3 safety improvements at the Monrad, Pencarrow and Ronberg intersection, detailed in clause 6.3 of the report titled `Intersection Improvements Monrad/Pencarrow/Ronberg’ dated 4 February 2019.
	Clause 7.1 above was carried 13 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere. Against: Councillor Karen Naylor.
	Moved Lorna Johnson, seconded Tangi Utikere. 2. That Council approve investigation of options for installation of active warning signage to address speeding on Monrad Street, for implementation during the 2019/20 financial year as part of the Council’s Programme 279 Minor Road Projects.
	Clause 7.2 above was carried 12 votes to 2, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere. Against: Councillors Brent Barrett and Bruno Petrenas.
	Moved Lorna Johnson, seconded Tangi Utikere. 3. That $200,000 from programme 829 and 713 be used to fund undergrounding of power cables at Monrad/Pencarrow/Ronberg intersection.
	Clause 7.3 above was carried 13 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere. Against: Councillor Karen Naylor. Councillor Leonie Hapeta left the meeting at 12.10pm
	Moved Karen Naylor, seconded Rachel Bowen. 4. That the Committee requests a further report to the Planning and Strategy Committee outlining priority intersections across the city and what safety treatments are planned.
	Clause 7.4 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Note: Councillor Lorna Johnson declared an interest in item 7 above.

The meeting adjourned at 12.12pm

The meeting resumed at 1.29pm

When the meeting resumed Councillor Leonie Hapeta was present.

8-19	LGNZ metro sector remit proposals Memorandum, dated 4 February 2019 presented by the Strategy & Policy Manager, Julie Macdonald.
	Moved Vaughan Dennison, seconded Karen Naylor. The COMMITTEE RECOMMENDS 1. That the Council proposes the following remit at the LGNZ metro sector meeting in May 2019: “LGNZ to advocate to the Government for it to provide financial support for the local government online voting trial”.
	Clause 8.1 above was carried 11 votes to 3, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Against: Councillors Brent Barrett, Lew Findlay QSM and Lorna Johnson.
	Moved Vaughan Dennison, seconded Karen Naylor. 2. That the Council proposes the following remit at the LGNZ metro sector meeting in May 2019: “LGNZ to advocate to the Government to phase out single use polystyrene”.
	Clause 8.2 above was carried 13 votes to 1, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Against: Councillor Lew Findlay QSM.
	Moved Vaughan Dennison, seconded Karen Naylor. 3. That the Council proposes the following remit at the LGNZ metro sector meeting in May 2019: “LGNZ to advocate to the Government to introduce a mandatory product stewardship programme for e-waste”.
	Clause 8.3 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

9-19

Housing Steering Group: Scope of the Terms of Reference

Memorandum, dated 20 February 2019 presented by the City Planning Manager, David Murphy.

Elected Members were of the view that further information was needed before the report could be considered.

Moved Grant Smith, seconded Susan Baty.

The COMMITTEE RESOLVED

1. That the item be left to lie on the table until the next Planning and Strategy Committee meeting.

Clause 9-19 above was carried 11 votes to 3, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Rachel Bowen, Lorna Johnson and Karen Naylor.

10-19

Committee Work Schedule

Moved Duncan McCann, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated March 2019.

Clause 10-19 above was carried 14 votes to 0, the voting being as follows:

For:

The meeting finished at 1.47pm

Confirmed 1 April 2019

Chairperson