Palmerston North City Council
Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 11 March 2019, commencing at 9.00am
Members Present: |
Councillor Leonie Hapeta (in the Chair) and Councillors Brent Barrett, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann and Bruno Petrenas. |
Non Members: |
Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere. |
Apologies: |
The Mayor (Grant Smith) (late arrival on Council Business) and Councillor Adrian Broad (late arrival on Council Business). |
Councillor Adrian Broad entered the meeting at 9.09am during consideration of clause 2. He was not present for clause 1.
The Mayor (Grant Smith) entered the meeting at 9.35am during consideration of clause 4. He left the meeting during the adjournment at 10.37am and entered the meeting again at 11.00am at the conclusion of clause 6. He was not present for clauses 1 to 3 inclusive and clause 6.
2-19 |
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Public Comment was received from Darren Mason, Chief Executive Officer and John McGifford, Projects Manager of Central Football regarding the selection process for an artificial football turf.
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Moved Leonie Hapeta, seconded Duncan McCann. The COMMITTEE RESOLVED 1. That the Public Comment be received. |
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Clause 2-19 above was carried 13 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Abstained: Councillor Adrian Broad. |
The meeting adjourned at 10.37am
The meeting resumed at 10.59am
When the meeting resumed The Mayor (Grant Smith) was not present.
6-19 |
Confirmation of Minutes |
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Moved Lew Findlay QSM, seconded Vaughan Dennison. The COMMITTEE RESOLVED 1. That the minutes of the extraordinary Sport and Recreation Committee meeting of 17 December 2018 Part I Public be confirmed as a true and correct record. |
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Clause 6-19 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
The Mayor (Grant Smith) entered the meeting at 11.00am
Exclusion of Public
9-19 |
Recommendation to Exclude Public |
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Moved Leonie Hapeta, seconded Lorna Johnson. The COMMITTEE RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant),General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council. Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice. Committee Administrators (Penny Odell, Rachel Corser and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting. Parks and Reserves Manager (Kathy Dever-Tod), Strategy and Policy Manager (Julie Macdonald), Senior Parks and Property Planner (Aaron Phillips) and Policy Analyst (Ann-Marie Mori) because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report. |
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Clause 9-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
The public part of the meeting finished at 12.00pm
Confirmed 8 April 2019
Chairperson