Minutes of Community Development Committee

Palmerston North City Council

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 01 April 2019, commencing at 9.04am

Members

Present:

Councillor Aleisha Rutherford (in the chair), The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere.

Non Members:

Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Jim Jefferies and Bruno Petrenas.

Apologies:

Councillor Leonie Hapeta

Councillor Vaughan Dennison left the meeting at 10.46am during consideration of clause 4. He entered the meeting again at 11.05am following the adjournment. He was not present for the lost motion of clause 4.

1-19

Apologies

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 1-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

2-19

Deputation - Electoral Commission

Ms Moana Burke made a Deputation regarding the need for improvements with engaging to increase enrolments of youth, Maori and culturally and linguistically diverse groups.

Engagement with youth had been highlighted as an area of concern, with 52% of youths aged 18-24 enrolled to vote. Plans had been put in place to engage differently with youth to target this demographic in different ways. The electoral office had recruited nine youth in the Palmerston North and Whanganui region to build up to election next year.

Ms Burke spoke of engagement techniques that had been highlighted to improve reaching youth including wanting to push community liaisons, youth and council activities and had community engagement liaisons at Massey University and UCOL.

Currently 85% of Palmerston North population were enrolled to vote. The aim for next year was to get this to 93%.

Ms Burke raised the use of digital enrolment which was set to be used next year for pre-election for the general election. Training would be provided for community groups around digital enrolment.

Moved Rachel Bowen, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1. That the Community Development Committee receive the deputation for information.

Clause 2-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

3-19

Confirmation of Minutes

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the minutes of the Community Development Committee meeting of 3 December 2018 Part I Public be confirmed as a true and correct record.

Clause 3-19 above was carried 15 votes to 0, the voting being as follows:

For:

4-19	Representative Options for Māori Community Engagement Memorandum, dated 13 March 2019 presented by Principal Māori Advisor, Todd Taiepa and the General Manager Strategy – Planning, Sheryl Bryant.
	Moved Aleisha Rutherford, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the memorandum dated 13 March 2019 and titled ‘Representative Options for Māori Community Engagement’ be received.
	Clause 4-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Councillor Vaughan Dennison left the meeting at 10.46am
	Moved Duncan McCann, seconded Aleisha Rutherford. Note: On a motion that “the Council endorse the principle of Rangitāne membership on PNCC Committees and the Mayor leads an engagement process with Rangitāne,” The motion was tied 5 votes to 5, with 4 abstentions. The chairperson declared the motion lost, the voting being as follows: For: Councillors Rachel Bowen, Gabrielle Bundy-Cooke, Duncan McCann, Karen Naylor and Aleisha Rutherford. Against: Councillors Susan Baty, Lew Findlay QSM, Jim Jefferies, Bruno Petrenas and Tangi Utikere. Abstained: The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad and Lorna Johnson.

The meeting adjourned at 10.47am

The meeting resumed at 11.05am

When the meeting resumed Councillor Vaughan Dennison was present.

5-19

Welcoming Communities Update

Memorandum, dated 13 March 2019 presented by the Community Development Manager, Joann Ransom and the Welcoming Communities Co‑ordinator, Stephanie Velvin.

Moved Aleisha Rutherford, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Welcoming Communities update be received.

Clause 5-19 above was carried 15 votes to 0, the voting being as follows:

For:

6-19

Committee Work Schedule

Moved Aleisha Rutherford, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Community Development Committee receive its Work Schedule dated April 2019.

Clause 6-19 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting finished at 11.53am

Confirmed 5 June 2019

Chairperson