Minutes of Sport and Recreation Committee

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 08 April 2019, commencing at 9.00am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Lew Findlay QSM, Jim Jefferies, Lorna Johnson and Bruno Petrenas.

Non Members:

Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (early departure on Council Business) and Councillor Duncan McCann (late arrival).

The Mayor (Grant Smith) was not present when the meeting resumed at 11.03am. He entered the meeting again at 12.07pm after the consideration of clause 16. He was not present for clauses 13 to 16 inclusive.

Councillor Duncan McCann entered the meeting at 11.03am when the meeting resumed. He was not present for clause 12.

Councillor Vaughan Dennison entered the meeting at 11.03am when the meeting resumed. He was not present for clause 12.

12-19

Apologies

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 12-19 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 11.03am

When the meeting resumed The Mayor (Grant Smith) was not present and Councillors Vaughan Dennison and Duncan McCann was present.

13-19

Deputation - Menzshed Manawatu

Representing Menzshed Manawatu, Messrs David Chapple, Graham Slater and David Bateman made a Deputation requesting that their current premises to be extended.

Menzshed provided a community space where men could share their experiences and skills while working on a number of projects. Whilst the various projects benefited the community it was acknowledged the social aspect of the shed provided many benefits for the members. They were open two days per week with 10-15 people attending each of those days.

The current premises limited the work that could be done and extending the building and removing some internal walls would enable larger projects to be undertaken and improve the ability to work with different materials other than just wood, as was currently the case.

It was understood that Menzshed would have to raise funds for the proposed extension but were seeking Council’s approval of the project, as the building owner, and seeking a longer term lease.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the deputation for information.

Clause 13-19 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

14-19

Confirmation of Minutes

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the minutes of the Sport and Recreation Committee meeting of 11 March 2019 Part I Public and Part II Confidential be confirmed as a true and correct record.

Clause 14-19 above was carried 14 votes to 0, the voting being as follows:

For:

15-19

Menzshed Manawatu request to expand the Rangitāne Park pavilion and secure a long-term lease

Memorandum, dated 24 March 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod.

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

1. That Council approve, in principle, the proposed extensions to the Rangitāne Park pavilion.

2. That Council notes that officers will work with Menzshed Manawatu to prepare a draft lease document, for consideration by the Council.

Clause 15-19 above was carried 14 votes to 0, the voting being as follows:

For:

16-19	Sportsfields Fees and Charges Memorandum, dated 25 March 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod.
	Moved Lorna Johnson, seconded Leonie Hapeta. The COMMITTEE RECOMMENDS 1. That Council continue with its current funding model of charging sportsfield users a percentage of the costs of sportsfield provision. 2. That Council continues to levy sportsfield user fees at the current level of approximately 5% cost recovery.
	Clauses 16.1 and 16.2 above were carried 13 votes to 1, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Against: Councillor Vaughan Dennison.
	Moved Lorna Johnson, seconded Leonie Hapeta. 3. That Council continues the policy of not charging for sportsfields used exclusively by junior players.
	Clause 16.3 above was carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The Mayor (Grant Smith) entered the meeting at 12.07pm

17-19

Hokowhitu Lagoon as a Sportsfield

Report, dated 18 March 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod.

Moved Duncan McCann, seconded Bruno Petrenas.

The COMMITTEE RECOMMENDS

1. That Council adopts Option 1: “Do not classify the Hokowhitu Lagoon” and “Retain the status quo”, as described in the report dated 18 March 2019 and titled “Hokowhitu Lagoon as a Sports Field”.

2. That Council directs the Chief Executive to ensure that the contribution made by user groups to the upkeep of the Hokowhitu Lagoon is made more explicit throughout all user fees and charges documentation.

Clause 17-19 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Leonie Hapeta.

18-19

Update on Equestrian Access within the Ashhurst Village

Memorandum, dated 22 March 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod.

Moved Lorna Johnson, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That Council notes the actions undertaken to improve access for horse riders in Ashhurst

2. That Council incorporates the needs of horse riders into a wider planning process to identify active transport routes from the realignment of State Highway 3, through the Ashhurst village and towards the Saddle Road.

Clause 18-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM Leonie Hapeta,, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

19-19

Committee Work Schedule

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive its Work Schedule dated April 2019.

Clause 19-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting finished at 12.36pm

Confirmed 13 May 2019

Chairperson