AGENDA

Committee of Council

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Grant Smith (Chairperson)

Tangi Utikere (Deputy Chairperson)

Brent Barrett

Leonie Hapeta

Susan Baty

Jim Jefferies

Rachel Bowen

Lorna Johnson

Adrian Broad

Duncan McCann

Gabrielle Bundy-Cooke

Karen Naylor

Vaughan Dennison

Bruno Petrenas

Lew Findlay QSM

Aleisha Rutherford

 

 

 

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Committee of Council MEETING

 

 

Hearing of Submissions

Proposed Annual Budget 2019-20

 

Wednesday, 8 May 2019 at 9.00am and 12.00 noon

Thursday, 9 May 2019 at 12.00 noon, 3.30pm and 7.00pm

Friday 10 May 2019 at 9.00am

 

 

Order of Business

 

Notes:

1.   Submissions have previously been circulated to Elected Members. Please bring your own copy with you to the meetings.

2.   Copies of all submissions will be available for public perusal at pncc.govt.nz and at the Customer Service Centre, Civc Administration Building, the City Library, and at the Hearings.

 

1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4.         Confirmation of Minutes                                                                                     Page 7

“That the minutes of the Committee of Council meeting of 4 March 2019 Part I Public be confirmed as a true and correct record.”     

 5.        Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

 

 

 

 

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Committee Administrators (Penny Odell, Rachel Corser, Natalya Kushnirenko and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

 

 

   


 

Palmerston North City Council

 

Minutes of the Committee of Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 04 March 2019, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Gabrielle Bundy-Cooke.

  

 

1-19

Apologies

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 1-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrena and Tangi Utikere.

  

The meeting adjourned at 9.01am

The meeting resumed at 1.52pm

 

2-19

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the minutes of the Committee of Council meeting of 11 June 2018 Part I Public be confirmed as a true and correct record.

 

Clause 2-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

 

 

3-19

Annual Budget (Plan) 2019/20 (Year 2 of the 10 Year Plan 2018-28) - Adopting Supporting Information and the Consultation Document

Memorandum, dated 18 February 2019 presented by the Strategy Manager Finance, Steve Paterson.

During discussion Elected Members considered a number of proposed amendments to the Plan and Consultation Document.

The meeting adjourned at 3.31pm

The meeting resumed at 3.47pm

 

Moved Grant Smith, seconded Tangi Utikere.

 

The COMMITTEE RESOLVED

1.  That the meeting be extended to 4.30pm.

 

Clause 3.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

 

The COMMITTEE RECOMMENDS

2.  That the Chief Executive incorporate the following amendments to the draft of the supporting information and the Consultation Document for the 2019/20 Annual Budget.

 

Clause 3.2 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Against:

Councillor Karen Naylor.

 

Moved Karen Naylor, seconded Grant Smith.

3.  That the Chief Executive be instructed to investigate options to increase the utilisation of the bikes at the Junior Road Safety Park, as part of the Manawatu River Framework and in conjunction with the Esplanade User Group. 

 

Clause 3.3 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

Moved Rachel Bowen, seconded Karen Naylor.

4.   That the consultation document includes reference to the proposal for a City flag as discussed at the Planning and Strategy Committee meeting held on 4 March 2019 and requests submissions through the Annual Budget process. 

 

Clause 3.4 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

Moved Brent Barrett, seconded Rachel Bowen.

5.  That $90,000 for lagoon embankment improvements at Caccia Birch be included in the Annual Budget for consultation.

 

Clause 3.5 above was carried 9 votes to 5, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann and Tangi Utikere.

Against:

Councillors Susan Baty, Vaughan Dennison, Lorna Johnson, Karen Naylor and Bruno Petrenas.

 

Moved Susan Baty, seconded Tangi Utikere.

6.   That a budget of $5,000 be included for the Chief Executive to explore the possibility of repurposing of materials from the demolition of houses.

 

Clause 3.6 above was carried 12 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Lorna Johnson and Karen Naylor.

 

Moved Grant Smith, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

7.   That the meeting be extended to 5.30pm.

 

Clause 3.7 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

8.    That the following (amended to incorporate amendments in recommendation 1) be adopted as supporting information that has been relied upon to prepare the Consultation Document for the 2019/20 Annual Budget (Plan):

 

·     Financial overview and forecast financial statements

 

·     Annual Budget (Plan) Disclosure Statement

 

·     Groups of Activities information, including financial forecasts and programme schedules

 

·     Significant forecasting assumptions

 

·     Descriptions of the proposed rating system, rates and funding impact statements

 

·     Descriptions of proposed levels of service for Council activities and performance measures.

 

Clause 3.8 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

9. That the Consultation Document (amended to incorporate amendments in recommendation 1) for the 2019/20 Annual Budget (Plan) be adopted.

 

Clause 3.9 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

10.   That the Mayor and Deputy Mayor be given delegated authority to make minor amendments to the Consultation Document.

 

Clause 3.10 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

 

Moved Karen Naylor, seconded Grant Smith.

Note:

On a motion “that programme 1478 (City Advocacy) be deferred to 20/21”, the motion was lost 6 votes to 8, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Against:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Jim Jefferies, Duncan McCann and Tangi Utikere.

 

Moved Karen Naylor, seconded Rachel Bowen.

Note:

On a motion “That programme 1515 (Culture Transformation) be reduced to $150,000”, the motion was lost 3 votes to 11, the voting being as follows:

For:

Councillors Rachel Bowen, Lew Findlay QSM and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

     

 

The meeting finished at 4.54pm

 

Confirmed 8 May 2019

 

 

 

Chairperson


 

 

 


 

 

ANNUAL BUDGET 2019-20

 

 

Wednesday 8 May 2019

 

 

Session 1

 

 

TIME & DATE:                         9.00am - 11.00am, Wednesday 8 May 2019

 

MEMBERS:                              The Mayor (Grant Smith) (Chair) and Councillors Susan Baty, Adrian Broad, Gabrielle Bundy Cooke and Karen Naylor.

 

COMMITTEE                           Rachel Corser, telephone (06) 356 8199

ADMINISTRATOR:                 

 

GENERAL MANAGER:            Sacha Haskell

 

 

 

Time:

Submission No:

Submitter

Minutes

9.00am

45

Kevin Hill

10

9.10am

57

Universal College of Learning – Brian Trott

10

9.20am

60

Tony Passman

10

9.30am

72

Marilyn Bulloch

10

9.40am

74

Extinction Rebellion – Beth Tolley

10

9.50am

115

Paul Perry

10

10.00am

140

National Council of Women – Robyn Barnett

10

10.10am

156

Bunnythorpe Community Committee – Jean Thompson Church QSM

10

10.20am

 

 

10

10.30am

 

 

10

10.40am

 

 

10

10.50am

 

 

10

 


 

ANNUAL BUDGET 2019-20

 

Wednesday 8 May 2019

 

 

Session 2

 

 

TIME & DATE:                         12.00pm - 2.00pm, Wednesday 8 May 2019

 

MEMBERS:                              Cr Brent Barrett (Chair) and Councillors Vaughan Dennison, Leonie Hapeta, Lorna Johnson, and Bruno Petrenas

 

COMMITTEE                           Carly Chang, telephone (06) 356 8199

ADMINISTRATOR:

 

GENERAL MANAGER:             Chris Dyhrberg

 

 

Time:

Submission No:

Submitter

Minutes

12.00pm

157

Memorial Park Trust – Sandy Nimmo

10

12.10pm

167

All Saints Anglican Parish Green Task Force – Robert  Gibb

10

12.20pm

171

Manawatu Volleyball Club – Tim Middlehurst

10

12.30pm

179

MASH Trust

10

12.40pm

162

Cynthia Peek

10

12.50pm

180

George Buchan

10

1.00pm

 

 

10

1.10pm

 

 

10

1.20pm

 

 

10

1.30pm

 

 

10

1.40pm

 

 

10

1.50pm

 

 

10

 


 

 

ANNUAL BUDGET 2019-20

 

 

Thursday 9 May 2019

 

 

Session 3

 

 

TIME & DATE:                         12.00pm - 2.00pm, Thursday 9 May 2019

 

MEMBERS:                              Cr Jim Jefferies (Chair), The Mayor (Grant Smith) and Councillors Adrian Broad, Karen Naylor and Tangi Utikere.

 

COMMITTEE                           Carly Chang, telephone (06) 356 8199

ADMINISTRATOR:

 

GENERAL MANAGER:             Debbie Duncan

 

 

Time:

Submission No:

Submitter

Minutes

12.00pm

48

Palmerston North Women’s Health Collective – Jean Hera, Morgan Brooker & Bec Hancock

10

12.10pm

59

Te Whare o Ngā Wāhine Palmerston North Women’s Centre – Krys Baker

10

12.20pm

69

Caccia Birch Trust Board – Nicky Birch

10

12.30pm

70

Greg Oke

10

12.40pm

155

Jo Erkens

10

12.50pm

153

Eric Constantine

10

1.00pm

124

Environment Network Manawatu – Stewart Harrex

10

1.10pm

144

Mark Gunning

10

1.20pm

 

 

10

1.30pm

 

 

10

1.40pm

 

 

10

1.50pm

 

 

10

 

 


 

 

ANNUAL BUDGET 2019-20

 

 

Thursday 9 May 2019

 

 

Session 4

 

 

TIME & DATE:                         3.30pm - 5.30pm, Thursday 9 May 2019

 

MEMBERS:                              Cr Rachel Bowen (Chair) and Councillors Brent Barrett, Vaughan Dennison, Leonie Hapeta and Bruno Petrenas

 

COMMITTEE                           Rachel Corser, telephone (06) 356 8199

ADMINISTRATOR:                 

 

GENERAL MANAGER:            Grant Elliott

 

 

Time:

Submission No:

Submitter

Minutes

3.30pm

61

Teresa Alcock

10

3.40pm

68

New Zealand Rugby Museum – Phil Monk

10

3.50pm

138

Harvey Jones

10

4.00pm

149

Housing Advice Centre – Sally Babbage

10

4.10pm

158

Manawatu Tenants’ Union – Ben Schmidt

10

4.20pm

168

Manawatu Mountain Bike Club – Peter Wells

10

4.30pm

 

 

10

4.40pm

 

 

10

4.50pm

 

 

10

5.00pm

 

 

10

5.10pm

 

 

10

5.20pm

 

 

10

 


 

 

ANNUAL BUDGET 2019-20

 

 

Thursday 9 May 2019

 

 

Session 5

 

 

TIME & DATE:                         7.00pm – 9.00pm, Thursday 9 May 2019

 

MEMBERS:                              Cr Tangi Utikere (Chair) and Councillors Susan Baty, Lew Findlay, Jim Jefferies and Lorna Johnson.

 

COMMITTEE                           Penny Odell, telephone (06) 356 8199

ADMINISTRATOR:                 

 

GENERAL MANAGER:            Tom Williams

 

 

Time:

Submission No:

Submitter

Minutes

7.00pm

76

Lee Huffman

10

7.10pm

119

Matthew McKenzie

10

7.20pm

135

Kiwi Canoe Polo Club – Gregory Sawyer

10

7.30pm

 

 

10

7.40pm

 

 

10

7.50pm

 

 

10

8.00pm

 

 

10

8.10pm

 

 

10

8.20pm

 

 

10

8.30pm

 

 

10

8.40pm

 

 

10

8.50pm

 

 

10

 

 

 

 


 

ANNUAL BUDGET 2019-20

 

 

Friday 10 May 2019

 

 

Session 6

 

 

TIME & DATE:                         9.00am - 11.00am, Friday 10 May 2019

 

MEMBERS:                              Cr Adrian Broad (Chair) and Councillors Brent Barrett, Gabrielle Bundy-Cooke, Leonie Hapeta and Duncan McCann

 

COMMITTEE                           Penny Odell, telephone (06) 356 8199

ADMINISTRATOR:                 

 

GENERAL MANAGER:            Sheryl Bryant

 

 

 

Time:

Submission No:

Submitter

Minutes

9.00am

137

Manawatu River Source to Sea – Madz BatchEl

10

9.10am

145

Maryanne Mechen

10

9.20am

150

Manawatu Golf Club – Warren Collett

10

9.30am

170

Federated Farmers of New Zealand – Coralee Matenga

10

9.40am

62

Tanenuiarangi o Manawatu Incorporated – Siobhan Lynch-Karaitiana

10

9.50am

 

 

10

10.00am

 

 

10

10.10am

 

 

10

10.20am

 

 

10

10.30am

 

 

10

10.40am

 

 

10