Agenda of Committee of Council

PALMERSTON NORTH CITY COUNCIL

Committee of Council MEETING

Hearing of Submissions

Proposed Annual Budget 2019-20

Wednesday, 8 May 2019 at 9.00am and 12.00 noon

Thursday, 9 May 2019 at 12.00 noon, 3.30pm and 7.00pm

Friday 10 May 2019 at 9.00am

Order of Business

Notes:

1. Submissions have previously been circulated to Elected Members. Please bring your own copy with you to the meetings.

2. Copies of all submissions will be available for public perusal at pncc.govt.nz and at the Customer Service Centre, Civc Administration Building, the City Library, and at the Hearings.

1. Apologies

2. Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion. No resolution, decision or recommendation can be made in respect of a minor item.

3. Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4. Confirmation of Minutes Page 7

“That the minutes of the Committee of Council meeting of 4 March 2019 Part I Public be confirmed as a true and correct record.”

5. Exclusion of Public

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Committee Administrators (Penny Odell, Rachel Corser, Natalya Kushnirenko and Courtney Kibby), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

[Add Council Officers], because of their knowledge and ability to assist the meeting in speaking to their report and answering questions, noting that such officer will be present at the meeting only for the item that relate to their respective report.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

Palmerston North City Council

Minutes of the Committee of Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 04 March 2019, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Apologies:

Councillor Gabrielle Bundy-Cooke.

1-19

Apologies

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 1-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrena and Tangi Utikere.

The meeting adjourned at 9.01am

The meeting resumed at 1.52pm

2-19

Confirmation of Minutes

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the minutes of the Committee of Council meeting of 11 June 2018 Part I Public be confirmed as a true and correct record.

Clause 2-19 above was carried 14 votes to 0, the voting being as follows:

For:

3-19

Annual Budget (Plan) 2019/20 (Year 2 of the 10 Year Plan 2018-28) - Adopting Supporting Information and the Consultation Document

Memorandum, dated 18 February 2019 presented by the Strategy Manager Finance, Steve Paterson.

During discussion Elected Members considered a number of proposed amendments to the Plan and Consultation Document.

The meeting adjourned at 3.31pm

The meeting resumed at 3.47pm

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the meeting be extended to 4.30pm.

Clause 3.1 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

2. That the Chief Executive incorporate the following amendments to the draft of the supporting information and the Consultation Document for the 2019/20 Annual Budget.

Clause 3.2 above was carried 14 votes to 0, the voting being as follows:

For:

Against:

Councillor Karen Naylor.

Moved Karen Naylor, seconded Grant Smith.

3. That the Chief Executive be instructed to investigate options to increase the utilisation of the bikes at the Junior Road Safety Park, as part of the Manawatu River Framework and in conjunction with the Esplanade User Group.

Clause 3.3 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Rachel Bowen, seconded Karen Naylor.

4. That the consultation document includes reference to the proposal for a City flag as discussed at the Planning and Strategy Committee meeting held on 4 March 2019 and requests submissions through the Annual Budget process.

Clause 3.4 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Brent Barrett, seconded Rachel Bowen.

5. That $90,000 for lagoon embankment improvements at Caccia Birch be included in the Annual Budget for consultation.

Clause 3.5 above was carried 9 votes to 5, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann and Tangi Utikere.

Against:

Councillors Susan Baty, Vaughan Dennison, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Moved Susan Baty, seconded Tangi Utikere.

6. That a budget of $5,000 be included for the Chief Executive to explore the possibility of repurposing of materials from the demolition of houses.

Clause 3.6 above was carried 12 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Lorna Johnson and Karen Naylor.

Moved Grant Smith, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

7. That the meeting be extended to 5.30pm.

Clause 3.7 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

8. That the following (amended to incorporate amendments in recommendation 1) be adopted as supporting information that has been relied upon to prepare the Consultation Document for the 2019/20 Annual Budget (Plan):

· Financial overview and forecast financial statements

· Annual Budget (Plan) Disclosure Statement

· Groups of Activities information, including financial forecasts and programme schedules

· Significant forecasting assumptions

· Descriptions of the proposed rating system, rates and funding impact statements

· Descriptions of proposed levels of service for Council activities and performance measures.

Clause 3.8 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

9. That the Consultation Document (amended to incorporate amendments in recommendation 1) for the 2019/20 Annual Budget (Plan) be adopted.

Clause 3.9 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Grant Smith, seconded Tangi Utikere.

10. That the Mayor and Deputy Mayor be given delegated authority to make minor amendments to the Consultation Document.

Clause 3.10 above was carried 14 votes to 0, the voting being as follows:

For:

Moved Karen Naylor, seconded Grant Smith.

Note:

On a motion “that programme 1478 (City Advocacy) be deferred to 20/21”, the motion was lost 6 votes to 8, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Against:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Jim Jefferies, Duncan McCann and Tangi Utikere.

Moved Karen Naylor, seconded Rachel Bowen.

Note:

On a motion “That programme 1515 (Culture Transformation) be reduced to $150,000”, the motion was lost 3 votes to 11, the voting being as follows:

For:

Councillors Rachel Bowen, Lew Findlay QSM and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

The meeting finished at 4.54pm

Confirmed 8 May 2019

Chairperson

ANNUAL BUDGET 2019-20

Wednesday 8 May 2019

Session 1

TIME & DATE: 9.00am - 11.00am, Wednesday 8 May 2019

MEMBERS: The Mayor (Grant Smith) (Chair) and Councillors Susan Baty, Adrian Broad, Gabrielle Bundy Cooke and Karen Naylor.

COMMITTEE Rachel Corser, telephone (06) 356 8199

ADMINISTRATOR:

GENERAL MANAGER: Sacha Haskell

Time:	Submission No:	Submitter	Minutes
9.00am	45	Kevin Hill	10
9.10am	57	Universal College of Learning – Brian Trott	10
9.20am	60	Tony Passman	10
9.30am	72	Marilyn Bulloch	10
9.40am	74	Extinction Rebellion – Beth Tolley	10
9.50am	115	Paul Perry	10
10.00am	140	National Council of Women – Robyn Barnett	10
10.10am	156	Bunnythorpe Community Committee – Jean Thompson Church QSM	10
10.20am			10
10.30am			10
10.40am			10
10.50am			10

ANNUAL BUDGET 2019-20

Wednesday 8 May 2019

Session 2

TIME & DATE: 12.00pm - 2.00pm, Wednesday 8 May 2019

MEMBERS: Cr Brent Barrett (Chair) and Councillors Vaughan Dennison, Leonie Hapeta, Lorna Johnson, and Bruno Petrenas

COMMITTEE Carly Chang, telephone (06) 356 8199

ADMINISTRATOR:

GENERAL MANAGER: Chris Dyhrberg

Time:	Submission No:	Submitter	Minutes
12.00pm	157	Memorial Park Trust – Sandy Nimmo	10
12.10pm	167	All Saints Anglican Parish Green Task Force – Robert Gibb	10
12.20pm	171	Manawatu Volleyball Club – Tim Middlehurst	10
12.30pm	179	MASH Trust	10
12.40pm	162	Cynthia Peek	10
12.50pm	180	George Buchan	10
1.00pm			10
1.10pm			10
1.20pm			10
1.30pm			10
1.40pm			10
1.50pm			10

ANNUAL BUDGET 2019-20

Thursday 9 May 2019

Session 3

TIME & DATE: 12.00pm - 2.00pm, Thursday 9 May 2019

MEMBERS: Cr Jim Jefferies (Chair), The Mayor (Grant Smith) and Councillors Adrian Broad, Karen Naylor and Tangi Utikere.

COMMITTEE Carly Chang, telephone (06) 356 8199

ADMINISTRATOR:

GENERAL MANAGER: Debbie Duncan

Time:	Submission No:	Submitter	Minutes
12.00pm	48	Palmerston North Women’s Health Collective – Jean Hera, Morgan Brooker & Bec Hancock	10
12.10pm	59	Te Whare o Ngā Wāhine Palmerston North Women’s Centre – Krys Baker	10
12.20pm	69	Caccia Birch Trust Board – Nicky Birch	10
12.30pm	70	Greg Oke	10
12.40pm	155	Jo Erkens	10
12.50pm	153	Eric Constantine	10
1.00pm	124	Environment Network Manawatu – Stewart Harrex	10
1.10pm	144	Mark Gunning	10
1.20pm			10
1.30pm			10
1.40pm			10
1.50pm			10

ANNUAL BUDGET 2019-20

Thursday 9 May 2019

Session 4

TIME & DATE: 3.30pm - 5.30pm, Thursday 9 May 2019

MEMBERS: Cr Rachel Bowen (Chair) and Councillors Brent Barrett, Vaughan Dennison, Leonie Hapeta and Bruno Petrenas

COMMITTEE Rachel Corser, telephone (06) 356 8199

ADMINISTRATOR:

GENERAL MANAGER: Grant Elliott

Time:	Submission No:	Submitter	Minutes
3.30pm	61	Teresa Alcock	10
3.40pm	68	New Zealand Rugby Museum – Phil Monk	10
3.50pm	138	Harvey Jones	10
4.00pm	149	Housing Advice Centre – Sally Babbage	10
4.10pm	158	Manawatu Tenants’ Union – Ben Schmidt	10
4.20pm	168	Manawatu Mountain Bike Club – Peter Wells	10
4.30pm			10
4.40pm			10
4.50pm			10
5.00pm			10
5.10pm			10
5.20pm			10

ANNUAL BUDGET 2019-20

Thursday 9 May 2019

Session 5

TIME & DATE: 7.00pm – 9.00pm, Thursday 9 May 2019

MEMBERS: Cr Tangi Utikere (Chair) and Councillors Susan Baty, Lew Findlay, Jim Jefferies and Lorna Johnson.

COMMITTEE Penny Odell, telephone (06) 356 8199

ADMINISTRATOR:

GENERAL MANAGER: Tom Williams

Time:	Submission No:	Submitter	Minutes
7.00pm	76	Lee Huffman	10
7.10pm	119	Matthew McKenzie	10
7.20pm	135	Kiwi Canoe Polo Club – Gregory Sawyer	10
7.30pm			10
7.40pm			10
7.50pm			10
8.00pm			10
8.10pm			10
8.20pm			10
8.30pm			10
8.40pm			10
8.50pm			10

ANNUAL BUDGET 2019-20

Friday 10 May 2019

Session 6

TIME & DATE: 9.00am - 11.00am, Friday 10 May 2019

MEMBERS: Cr Adrian Broad (Chair) and Councillors Brent Barrett, Gabrielle Bundy-Cooke, Leonie Hapeta and Duncan McCann

COMMITTEE Penny Odell, telephone (06) 356 8199

ADMINISTRATOR:

GENERAL MANAGER: Sheryl Bryant

Time:	Submission No:	Submitter	Minutes
9.00am	137	Manawatu River Source to Sea – Madz BatchEl	10
9.10am	145	Maryanne Mechen	10
9.20am	150	Manawatu Golf Club – Warren Collett	10
9.30am	170	Federated Farmers of New Zealand – Coralee Matenga	10
9.40am	62	Tanenuiarangi o Manawatu Incorporated – Siobhan Lynch-Karaitiana	10
9.50am			10
10.00am			10
10.10am			10
10.20am			10
10.30am			10
10.40am			10

Grant Smith (Chairperson)
Tangi Utikere (Deputy Chairperson)
Brent Barrett	Leonie Hapeta
Susan Baty	Jim Jefferies
Rachel Bowen	Lorna Johnson
Adrian Broad	Duncan McCann
Gabrielle Bundy-Cooke	Karen Naylor
Vaughan Dennison	Bruno Petrenas
Lew Findlay QSM	Aleisha Rutherford