Minutes of Planning and Strategy Committee

Palmerston North City Council

Minutes of the Planning and Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 06 May 2019, commencing at 9.02am

Members

Present:

Councillor Duncan McCann (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Adrian Broad, Vaughan Dennison, Lew Findlay QSM and Leonie Hapeta.

Apologies:

Councillors Adrian Broad (early departure) and Gabrielle Bundy-Cooke.

Councillor Adrian Broad was not present when the meeting resumed at 11.11am. He entered the meeting at 11.59am during consideration of clause 30. He was not present for clauses 28 to 29 inclusive.

The Mayor (Grant Smith) left the meeting at 12.26pm during consideration of clause 31. He was not present for clauses 31 to 34 inclusive.

Councillor Tangi Utikere was not present when the meeting resumed at 2.31pm. He was not present for clauses 33 to 34 inclusive.

21-19

Apologies

Moved Duncan McCann, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 21-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

22-19

Late Item

Moved Rachel Bowen, seconded Karen Naylor.

The COMMITTEE RESOLVED

1. That the late item regarding the status of the City’s masterplans be received.

Clause 22-19 above was carried 14 votes to 0, the voting being as follows:

For:

23-19

Public Comment

Public Comment was received from Mr Murray Guy regarding pressure sewer systems and the link to Kingsdale Park.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 23-19 above was carried 14 votes to 0, the voting being as follows:

For:

24-19	Petition - Dogwood Way, Milson Mr Ron Rowe presented a petition regarding Dogwood Way in Milson. The goal of the petition was to narrow the width of the street. There was increasing use of the street and parking on both sides created visibility issues. Removing width off of the berms rather than parking restrictions was believed to be the solution to the issues. Elected Members requested a report in consultation with residents, outlining possible solutions to the issues raised in the petition.
	Moved Duncan McCann, seconded Brent Barrett. The COMMITTEE RECOMMENDS 1. That the Planning and Strategy Committee receive the petition for information.
	Moved Susan Baty, seconded Duncan McCann. 2. That the Chief Executive be instructed to provide a report to the Planning and Strategy Committee on solutions with residents on the issues identified in the Dogwood Way petition.
	Clause 24-19 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

25-19

Confirmation of Minutes

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the minutes of the Planning and Strategy Committee meeting of 1 April 2019 Part I Public be confirmed as a true and correct record.

Clause 25-19 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Leonie Hapeta.

26-19

Cost Benefit Assessment of Council Ownership of On-Property Pressure Sewer Equipment

Memorandum, dated 11 February 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum.

Moved Duncan McCann, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That Council endorses the current pressure sewer policy adopted by Council at its December 2018 meeting, which provides for Council ownership of on property pressure sewer assets only where there is a significant wider community benefit.

2. That, in the context of the pressure sewer policy, Council accepts that wider community benefit be interpreted as only where there is a significant cost benefit to Council associated with deferred or avoided capital investment in network infrastructure.

Clause 26-19 above was carried 13 votes to 1, the voting being as follows:

For:

Against:

Councillor Leonie Hapeta.

27-19	Emissions Management and Reduction Plan Memorandum, dated 15 March 2019 presented by the City Planning Manager, David Murphy. Elected Members requested an annual report be presented on the Emissions Reduction and Management Plan.
	Moved Duncan McCann, seconded Brent Barrett. The COMMITTEE RECOMMENDS 1. That the Palmerston North City Council’s Emissions Management and Reduction Plan (2018/2019) is received. 2. That the preliminary results of the 2016/17 and 2017/18 Emissions Inventory as detailed in the “Emissions Management and Reduction Plan” report dated 15 March 2019 are noted.
	Moved Brent Barrett, seconded Susan Baty. 3. That the Chief Executive be instructed to report annually on the Council’s Emissions Reduction and Management Plan.
	Clause 27-19 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 10.54am

The meeting resumed at 11.11am

When the meeting resumed Councillor Adrian Broad was not present.

28-19	Housing Steering Group: Terms of Reference Memorandum, dated 9 April 2019 presented by the City Planning Manager, David Murphy.
	Moved Duncan McCann, seconded Vaughan Dennison. The COMMITTEE RESOLVED 1. That the memorandum dated 20 February 2019 and titled “Housing Steering Group: Scope of the Terms of Reference” be uplifted from the table.
	Clause 28.1 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
	Moved Susan Baty, seconded Tangi Utikere. The COMMITTEE RECOMMENDS 2. That the information contained in the memorandum dated 20 February 2019 and titled “Housing Steering Group: Scope of the Terms of Reference” as attached to the memorandum dated 9 April 2019 and titled “Housing Steering Group: Terms of Reference” be received. 3. That a Housing Steering Group is formed. 4. That the Housing Steering Group Terms of Reference attached to the memorandum dated 9 April 2019 and titled “Housing Steering Group: Terms of Reference” be adopted.
	Clauses 28.2 to 28.4 inclusive above were carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

29-19

Palmerston North Housing and Business Development Capacity Assessment Report - May 2019

Memorandum, dated 15 April 2019 presented by the City Planning Manager, David Murphy.

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the memorandum titled `Palmerston North Housing and Business Development Capacity Assessment Report – May 2019’ dated 15 April 2019 be referred to the Planning and Strategy Committee meeting on 5 June 2019.

Clause 29-19 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

30-19

Draft Urban Cycleways Masterplan

Memorandum, dated 17 April 2019 presented by the City Planning Manager, David Murphy.

Councillor Adrian Broad entered the meeting at 11.59am

Moved Duncan McCann, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Draft Urban Cycleways Masterplan is approved for consultation.

2. That the Chairperson of the Planning and Strategy Committee and the Deputy Mayor be authorised to make minor amendments to the Draft Urban Cycleways Masterplan.

Clause 30-19 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Duncan McCann, Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Leonie Hapeta.

31-19

Proposed amendment to the Dog Control Policy 2018 - approval for consultation (following trial allowing dogs on-leash in the CBD)

Report, dated 16 April 2019 presented by the Strategy and Policy Manager, Julie Macdonald.

The Mayor (Grant Smith) left the meeting at 12.26pm

Moved Karen Naylor, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Statement of Proposal (proposed amendment to the Dog Control Policy 2018), contained as attachment 1 to the report, be approved for consultation using the Special Consultative Procedure in accordance with S10 of the Dog Control Act 1996 and S83 of the Local Government Act 2002.

2. That the Chairperson of the Planning and Strategy Committee and Deputy Mayor be authorised to make minor amendments to the Statement of Proposal prior to publication.

Clause 31-19 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

32-19	Rural School Bus Safety Report, dated 14 March 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum. Elected Members sought clarification around what the district plan enabled in regards to conversations with developers for getting children to school safely. A recommendation was made for budget referral to the Annual Budget consideration process.
	Moved Lorna Johnson, seconded Rachel Bowen. The COMMITTEE RECOMMENDS 1. That Council receive the report titled “Rural School Bus Safety” dated 14 March 2019. 2. That Council confirm Option 2 comprising improvement and enhancement of current practice and focussing on implementing low cost interventions within current budget limits, as the appropriate approach for ensuring safety issues on school bus routes are addressed, subject to Annual Budget consideration process in regard to recommendation 4.
	Moved Rachel Bowen, seconded Tangi Utikere. 3. That the Chief Executive be instructed to provide a report on the ability of the District Plan to require developers to consider at the planning stage how children might get to school from a new development; and to enable safe connection to the active and public transport network (including the MoE School bus service in the definition of public transport) once the development is complete. Such a report is also to identify steps that can be taken to progress this issue if the District Plan currently lacks the ability to provide for such action.
	Clauses 32.1 to 32.3 inclusive above were carried 13 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
	Moved Lorna Johnson, seconded Rachel Bowen. 4. That $50,000 for staff time and non-engineering related infrastructure investment be referred to the annual budget consideration process.
	Clause 32.4 above was carried 11 votes to 2, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere. Against: Councillors Leonie Hapeta and Bruno Petrenas.

The meeting adjourned at 1.22pm

The meeting resumed at 2.31pm

When the meeting resumed Councillor Tangi Utikere was not present.

33-19

Late Item - City's Masterplans

Elected Members requested a report on the status of the City’s Masterplans to provide clarity at the beginning of the next triennium of Council.

Moved Rachel Bowen, seconded Karen Naylor.

The COMMITTEE RECOMMENDS

1. That the Chief Executive be instructed to provide a report on the status of the City’s Masterplans (currently Arena Masterplan, Streets for People/Central City Masterplan, Reserves Masterplans, with the Civic & Cultural Masterplan and Urban Cycle Network Masterplan in progress) in each triennium, to the Planning and Strategy Committee by September 2019.

Clause 33-19 above was carried 11 votes to 1, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

Against:

Councillor Leonie Hapeta.

34-19

Committee Work Schedule

Moved Duncan McCann, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Planning and Strategy Committee receive its Work Schedule dated May 2019.

Clause 34-19 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

The meeting finished at 2.41pm

Confirmed 5 June 2019

Chairperson