Late Item Agenda of Sport and Recreation Committee

Leonie Hapeta (Chairperson)
Duncan McCann (Deputy Chairperson)
Grant Smith (The Mayor)
Brent Barrett	Jim Jefferies
Adrian Broad	Lorna Johnson
Vaughan Dennison	Bruno Petrenas
Lew Findlay QSM	Aleisha Rutherford

PALMERSTON NORTH CITY COUNCIL

Memorandum

TO: Sport and Recreation Committee

MEETING DATE: 13 May 2019

TITLE: Additional Information - Intention to Grant a Lease over reserve land 51 Amberley Avenue

DATE: 10 May 2019

Presented By: Bryce Hosking, Property Manager, Infrastructure

APPROVED BY: Tom Williams, Chief Infrastructure Officer

RECOMMENDATION(S) TO Sport and Recreation Committee

1. That that memo titled “Additional Information - Intention to Grant a Lease over reserve land 51 Amberley Avenue” and dated 10 May 2019 be received.

1. ISSUE

To provide a factual record of actions taken by Council Officers in respect to the reserve land at 51 Amberley Avenue, Palmerston North, specifically in relation to Council entering a potential lease on the property to a recreational group.

There is a submission to the Sport and Recreation Committee on 13 May.

2. BACKGROUND

The current lease of 51 Amberley Avenue to the Scout Association of New Zealand expires of 31 May 2019. Scouts did not wish to enter a new lease. For clarity, this was a land lease only, and the scout hall building on the site is owned by the Scout Association, not Council.

As the Scout Association does not wish to enter a new lease, they had the following options:

• Remove the building and make good the site;

• On-sell the building to another party to either enter a new ground lease or remove the building;

• Or Sell the building to Council if couldn’t sell to another party.

For clarity, as the building is not owned by Council, Council has no ability to, nor would we, get involved in the terms of any sale of the building, including whom it was sold to, or the terms of this sale.

The Scout Association of New Zealand have sold the building to Palmerston North Judo Club Incorporated.

The Judo Club purchased this building fully aware that a public notification process required under the Reserves Act 1977, along with approval from the local authority on behalf of the Minister of Conservation to lease the land. If not, they as the new owners of the building, would have to remove the building.

The Palmerston North Judo Club requested a new land lease of 51 Amberley Avenue. As a non-profit sporting organisation, the Judo Club meets the requirements of Section 54 of the Reserves Act 1977.

The public notification process required under the Reserves Act 1977 has been followed. Notification was placed in the public notices about the intention to grant a new lease, inviting any submissions.

A single submission was received by Josh Kurene on behalf of the Highbury Mixed Martial Arts Committee.

3. NEXT STEPS

A report will be presented at the Sport and Recreation Committee meeting to be held on 10 June 2019.

4. Compliance and administration

Does the Committee have delegated authority to decide? If Yes quote relevant clause(s) from Delegations Manual <Enter clause>		Yes
Are the decisions significant?		No
If they are significant do they affect land or a body of water?		No
Can this decision only be made through a 10 Year Plan?		No
Does this decision require consultation through the Special Consultative procedure?		No
Is there funding in the current Annual Plan for these actions?		No
Are the recommendations inconsistent with any of Council’s policies or plans?		No
<Enter text>
The recommendations contribute to Goal 5: A Driven and Enabling Council
The recommendations contribute to the outcomes of the Driven and Enabling Council Strategy
The recommendations contribute to the achievement of action/actions in Not Applicable
Contribution to strategic direction	Receiving this information contributes to the desired outcome of an effective and responsible Council that excels in good governance.

Attachments

Nil