Minutes of Sport and Recreation Committee

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 May 2019, commencing at 9.00am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann and Bruno Petrenas.

Non Members:

Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) (early departure).

Councillor Tangi Utikere was not present when the meeting resumed at 10.45am. He entered the meeting at 10.46am. He was not present for clause 22.

20-19

Apologies

Moved Leonie Hapeta, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 20-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

1-19

Public Comment
Ms Marilyn Bulloch made Public Comment regarding the reserve status of The Square.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 21-19 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting adjourned at 9.04am

The meeting resumed at 10.45am

When the meeting resumed Councillor Tangi Utikere was not present.

22-19

Late Item

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the supplementary item, memorandum titled ‘Intention to Grant a Lease over reserve land 51 Amberley Avenue’, dated 10 May 2019 be received.

Clause 22-19 above was carried 14 votes to 0, the voting being as follows:

For:

Councillor Tangi Utikere entered the meeting at 10.46am.

23-19

Deputation - 2019 Manawatu Walking Festival

Mr Frank Goldingham made a Deputation on how well the 2019 Manawatu Walking Festival went in March and what could be done in the future to make it a bigger event to attract more local and out of town visitors.

The Manawatu Walking Festival was now in its fifth year, and 156 people participated this year. The Festival comprised a number of different types of walks, including a sunset beach walk, tramps in Rangiwahia and the Tararuas, and this year an off-road bike ride along the Manawatu River around the city was included for the first time. The most popular events were the sunset beach and vineyard walks.

A number of organisations in the city provided assistance, including CEDA, who helped with marketing and managing social media.

Participants are charged a fee to cover costs (mainly buses); the cheapest event (Himatangi beach walk) costs $29. It was thought that if the events were free the Festival would attract greater numbers.

Moved Leonie Hapeta, seconded Grant Smith.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the deputation for information.

Clause 23-19 above was carried 15 votes to 0, the voting being as follows:

For:

24-19

Deputation - Memorial Park Sports Trust Board

Representing Memorial Park Sports Trust Board, Ms Sandy Nimmo (Acting Chairperson) made a Deputation to talk about the Trust’s achievements to date along with how they hope to finish the total project in the near future.

It was estimated that $157,000 needed to be raised to put in big capital items in Memorial Park.

Work needed to be done in the promotion/marketing space; it was suggested a PNCC Marketing/Comms person could be loaned to the Trust for around 8 hours per week to address this.

A handrail needed to be put in place for the stairs in the grandstand, and parking needed to be addressed. It was suggested a charge could be applied to the use of parks on the lower level. More disabled parking was required, and parking officers needed to be more vigilant with respect to people parking in disabled parking spaces without the required permit, as this was a regular occurrence.

Funding priorities have been set in the park masterplan. It was noted Central Football should be represented, although historically they have not always been in agreement with the Trust.

Some sections of the Memorandum of Understanding needed to be more flexible.

Moved Leonie Hapeta, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the deputation for information.

Clause 24-19 above was carried 15 votes to 0, the voting being as follows:

For:

25-19

Submission - Intention to grant a lease over reserve land 51 Amberley Avenue

Representing the Highbury Mixed Martial Arts Committee, Josh Kurene spoke to the submission dated 6 May 2019 and made the following additional comments:

- Highbury Mixed Martial Arts (HMMA) only became aware of the proposed lease for 51 Amberley Avenue through other community organisations, and were informed when an enquiry was made that Palmerston North Judo Club (PNJC) were in the final stages of consultation to be the new lease holder.

- Notification on PNCC website simply stated that another group had applied to take over the lease, not that anyone else could apply.

- HMMA is a non-profit organisation providing free classes and would be open to a co-location arrangement with PNJC as equipment utilised for both classes could be shared.

- Suggest PNCC consider purchasing the hall which would enable more organisations to use the facilities.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee hear submissions from presenter who indicated their wish to be heard in support of their submission.

Clause 25-19 above was carried 15 votes to 0, the voting being as follows:

For:

26-19

Confirmation of Minutes

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the minutes of the Sport and Recreation Committee meeting of 8 April 2019 Part I Public be confirmed as a true and correct record.

Clause 26-19 above was carried 15 votes to 0, the voting being as follows:

For:

27-19

New Deed of Lease for 113 Hillcrest Drive

Memorandum, dated 5 April 2019 presented by the Property Manager, Bryce Hosking.

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

1. That Council as the administering body under the Reserves Act 1977, on behalf of the Minister of Conservation, approves the lease of land at 113 Hillcrest Drive, Palmerston North, to Ruahine Kindergarten Association Incorporated.

2. The Council agree to execute a new ten (10) year lease between Palmerston North City Council and Ruahine Kindergarten Association Incorporated for 113 Hillcrest Drive, Palmerston North.

Clause 27-19 above was carried 13 votes to 0, with 2 abstentions, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

Abstained:

The Mayor (Grant Smith) and Councillor Karen Naylor.

28-19

Reserves Classification Process

Memorandum, dated 17 April 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod.

Moved Vaughan Dennison, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Committee receives the memo of 13 May 2019 titled ‘Reserves Classification Process’, dated 17 April 2019, outlining the process for classification of parks and reserves under the Reserves Act 1977.

Clause 28-19 above was carried 15 votes to 0, the voting being as follows:

For:

29-19

Committee Work Schedule

Moved Duncan McCann, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive its Work Schedule dated May 2019.

Clause 29-19 above was carried 15 votes to 0, the voting being as follows:

For:

30-19

Supplementary Item – Intention to Grant a Lease over reserve land 51 Amberley Avenue

Memorandum, dated 10 May 2019 presented by the Property Manager, Bryce Hosking.

Moved Tangi Utikere, seconded Leonie Hapeta

The COMMITTEE RESOLVED

1. That the memorandum titled ‘Additional Information – Intention to Grant a Lease over reserve land 51 Amberley Avenue’, dated 10 May 2019 be received.

Clause 30-19 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Vaughan Dennison and Lorna Johnson.

The meeting finished at 12.08pm.

Confirmed 10 June 2019

Chairperson