Minutes of Arts, Culture and Heritage Committee

Palmerston North City Council

Minutes of the Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 17 June 2019, commencing at 9.00am

Members

Present:

Councillor Rachel Bowen (in the Chair) and Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Jim Jefferies, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Lew Findlay QSM, Leonie Hapeta, Lorna Johnson and Duncan McCann.

Apologies:

The Mayor (Grant Smith) and Councillors Leonie Hapeta (early departure) and Aleisha Rutherford.

Councillor Vaughan Dennison was present when the meeting resumed at 11.10am. He was not present for clause 16.

Councillor Leonie Hapeta was not present when the meeting resumed at 1.04pm. She was not present for clauses 21-25 inclusive.

16-19

Apologies

Moved Rachel Bowen, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 16-19 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

The meeting adjourned at 9.02am

The meeting resumed at 11.10am

When the meeting resumed Councillor Vaughan Dennison was present

17-19

Confirmation of Minutes

Moved Rachel Bowen, seconded Jim Jefferies.

The COMMITTEE RESOLVED

1. That the minutes of the Arts, Culture and Heritage Committee meeting of 15 April 2019 Part I Public be confirmed as a true and correct record.

Clause 17-19 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

18-19

Maintenance and Renewal Plans and Budgets for Cultural Facilities

Memorandum, dated 16 May 2019 presented by the Property Manager, Bryce Hosking.

Moved Rachel Bowen, seconded Bruno Petrenas.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the report titled ‘Maintenance and Renewal Plans and Budgets for Cultural Facilities’ dated 16 May 2019.

Clause 18-19 above was carried 14 votes to 0, the voting being as follows:

For:

19-19	Review of Asset Renewal Process for the Regent Theatre Trust Memorandum, dated 16 May 2019 presented by the Property Manager, Bryce Hosking. Elected members confirmed that the sound system in the Regent Theatre was a Tenant fit-out item and a non-Council-owned, non-fixed asset. After further discussion it was agreed that the item be left to lie on the table until the Finance and Performance Committee meeting in August 2019.
	Moved Rachel Bowen, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1. That the Arts, Culture and Heritage Committee receive the report titled ‘Review of Asset Renewal Process for the Regent Theatre Trust’ dated 16 May 2019. 2. That the Arts Culture and Heritage Committee confirm that the sound system in the Regent Theatre is a Tenant fit-out item and a non-Council-owned, non-fixed asset.
	Clauses 19.1 and 19.2 above were carried 14 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
	Moved Karen Naylor, seconded Tangi Utikere. 3. That the item be left to lie on the table until the Finance and Performance Committee meeting in August 2019.
	Clause 19.3 above was carried 13 votes to 1, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere. Against: Councillor Leonie Hapeta.

20-19

Military Heritage Update 2018/19

Memorandum, dated 31 May 2019 presented by the City Planning Manager, David Murphy.

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the memorandum titled ‘Military Heritage Update 2018/19’ dated 30 May 2019 is received.

Clause 20-19 above was carried 14 votes to 0, the voting being as follows:

For:

The meeting adjourned at 11.56am

The meeting resumed at 1.04pm

When the meeting resumed Councillor Leonie Hapeta was not present

21-19

Presentation - New Zealand National Kid's Lit Quiz Final

Alan Dingley and representatives of the PNINS Kids Lit Quiz team made a presentation to the Committee regarding their path to the National and World Kid’s Lit Quiz Final.

The team was raising money to enable the team of four students and two teachers to attend the final in Singapore. First prize for winning the Nationals was $6,000 towards flights, Rotary had donated $3,000, and a raffle was being held to raise the remaining funds required. Alan thanked Council for their contribution to the raffle prize.

The team advised they read paper books rather than onscreen for the most part, and that they prepare for competition by reading, research and online quizzes. Their strongest subject area was the fantasy genre.

The team were looking forward to representing Palmerston North on the world stage and hoped there would be a livestream of the competition.

Moved Karen Naylor, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the presentation for information.

Clause 21-19 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

22-19

Presentation - All Saints Development Project

John Hornblow and associates made a presentation to the Committee regarding the All Saints Development Project.

The project was currently in the pre-consent process; fundraising had been put on hold until consent had been granted, at which time fundraising would recommence.

Approval from Heritage NZ was required for the project to proceed; protracted negotiations were continuing. Heritage NZ were more concerned with strengthening the building and had not been receptive to any development of the site, including street frontage changes. Significant changes had been made to the project in an effort to obtain Heritage NZ approval, which had seen it become less flamboyant and exciting.

Elected members were of the view that this was an important project for the city as it involved an iconic building, and hoped to see its reinvention.

Moved Rachel Bowen, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the presentation for information.

Clause 22-19 above was carried 13 votes to 0, the voting being as follows:

For:

23-19

Public Comment

Public Comment was received from Nicky Birch and Grant O’Donnell outlining their concerns with the content of the s17A review document.

Moved Rachel Bowen, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 23-19 above was carried 13 votes to 0, the voting being as follows:

For:

24-19	s17A Arts and Culture Review - Consultation on Options Report, dated 30 May 2019 presented by the Head of Community Planning, Andrew Boyle. After discussion Elected Members requested that the Chief Executive be instructed to report back to the Committee with a revised consultation document for the s17A review to ensure the process was measured and thorough.
	Moved Brent Barrett, seconded Vaughan Dennison. The COMMITTEE RECOMMENDS 1. That the Chief Executive be instructed to report back to the Arts, Culture & Heritage Committee with a revised consultation document for the s17A review.
	Clause 24-19 above was carried 13 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
	Moved Rachel Bowen, seconded Jim Jefferies Note: On a motion that: “1. The Council consult on future options for the governance of Te Manawa and Caccia Birch and approve the attached consultation material for this purpose; subject to the following amendments: - Deletion of paragraph 1 under heading “where are we now?” (page 50) and include reference to the more recent creative New Zealand data instead of the 2016 focus group survey - Under the heading “Te Manawa” (page 51) delete the words “as Te Manawa does not have all the necessary expertise” - Under heading “Caccia Birch” 5th paragraph (page 51) add the option of considering an advisory board or friends group with specialist heritage skills or interests to help run Caccia Birch House - Under the heading “The Globe and Regent Theatres” 2nd paragraph (page 51) amend “… PwC review found there is sometimes competition instead of cooperation between the two theatres” by adding “and conference and function centre and Central Energy Trust Arena” - Under the heading “The Globe and Regent Theatres” 2nd paragraph (page 51) delete the words “and some shows at the Regent have been cancelled because of relatively low ticket sales instead of being transferred to the more suitable Globe.” 2. The Chairperson and Deputy Chairperson of the Arts, Culture and Heritage Committee be authorised to make minor amendments to the consultation material prior to publication. 3. The Council ask the Globe Theatre and Regent Theatre Trust Boards to work together to prepare a proposal by October 2019 on how the two Boards can take a more cooperative approach to governing and running the two theatres to deliver Council’s aspirations.” the motion was lost 4 votes to 9, the voting being as follows: For: Councillors Rachel Bowen, Lew Findlay QSM, Jim Jefferies and Karen Naylor. Against: Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.

25-19

Committee Work Schedule

Elected Members requested that the Chief Executive be instructed to provide a report to the next Finance & Performance meeting outlining options for assisting the Regent Theatre in funding a new sound system, including the option of providing a loan, to clarify options available.

Moved Karen Naylor, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1. That the Arts, Culture and Heritage Committee receive its Work Schedule dated June 2019.

2. That the Chief Executive be instructed to provide a report to the next Finance & Performance Committee meeting outlining options for assisting the Regent Theatre in funding a new sound system, including the option of providing a loan.

Clause 25-19 above was carried 13 votes to 0, the voting being as follows:

For:

The meeting finished at 2.27pm

Confirmed 9 September 2019

Chairperson