Minutes of Finance and Performance Committee

Palmerston North City Council

Minutes of the Finance and Performance Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 17 June 2019, commencing at 9.02am

Members

Present:

Councillor Susan Baty (in the Chair) and Councillors Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor and Bruno Petrenas.

Non Members:

Councillors Brent Barrett, Rachel Bowen, Duncan McCann and Tangi Utikere.

Apologies:

The Mayor (Grant Smith) and Councillor Aleisha Rutherford.

Councillor Vaughan Dennison entered the meeting at 9.05am during consideration of clause 32. He was not present for clause 31.

32-19

Apologies

Moved Susan Baty, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 32-19 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Councillor Vaughan Dennison entered the meeting at 9.05am

33-19

Deputation - Traffic Management – Awapuni

A number of representatives from the Awapuni Community made a deputation regarding the proposed loss of parking in the Awapuni shopping area. A document was tabled outlining the key concerns.

Prior to March 2019 there had been no consultation with businesses in the area. On street parking was essential and if parking was lost it would create a large economic loss for the local businesses.

The shopping area was well-used by the community and the business owners were keen to be part of the solution, noting that proper process and trials were needed.

The desired outcome for the community representatives was to postpone current action so that further consultation could be undertaken with business owners.

Moved Brent Barrett, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1. That the Finance and Performance Committee receive the deputation for information.

Clause 33-19 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Did not Vote:

Councillor Jim Jefferies.

34-19

Confirmation of Minutes

Moved Susan Baty, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the minutes of the Finance and Performance Committee meeting of 15 April 2019 Part I Public be confirmed as a true and correct record.

Clause 34-19 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Did not Vote:

Councillor Adrian Broad.

35-19

Update on College Street Transport Upgrade

Memorandum, dated 7 June 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum.

Elected Members agreed that no further work on the shopping area should be undertaken until the relevant businesses were consulted and the outcome reported to Council.

Moved Susan Baty, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That the memorandum titled `Update on College Street Transport Upgrade’ dated 7 June 2019 be received.

2. That no further work on the College Street Transport Upgrade (Awapuni shopping area) progress until the relevant businesses have been consulted and the outcome of this to be reported back to Council.

Clause 35-19 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Did not Vote:

Councillor Susan Baty.

The meeting adjourned at 10.17am

The meeting resumed at 10.35am

36-19

Camp Kilsby Scouting NZ: Application for Grant from Council to fund Development Contribution Fee

Memorandum, dated 31 May 2019 presented by the City Planning Manager, David Murphy.

Moved Vaughan Dennison, seconded Karen Naylor.

The COMMITTEE RECOMMENDS

1. That the Council approve the application by the Camp Kilsby - Scouting NZ for a grant to fund Development Contribution fees, to the value of $4,136.25 (GST inclusive), associated with the establishment of a community and leisure facility scouting hall at 315 Hewitts Road, Palmerston North.

Clause 36-19 above was carried 12 votes to 0, with 2 abstentions, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillors Leonie Hapeta and Duncan McCann.

37-19

BPO Quarterly Report

Report, dated 6 May 2019 presented by the Transport & Infrastructure Manager, Robert van Bentum.

Moved Lorna Johnson, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Committee receive the update for the Wastewater BPO Project as detailed in the report titled `BPO Quarterly Report’ dated 6 May 2019.

Clause 37-19 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

38-19

Amendment to Fees and Charges

Memorandum, dated 30 April 2019 presented by the Strategy Manager Finance, Steve Paterson.

Moved Karen Naylor, seconded Jim Jefferies.

The COMMITTEE RECOMMENDS

1. That it be noted that at the Finance and Performance Committee meeting on 15 April 2019 oral advice was given that the fees and charges for online service consenting (Building Services) as identified on page 79 of the Finance and Performance Committee agenda dated 15 April 2019 should be amended with the following:

Value of work less than $125,000 $86

Value of work more than $125,000 up to $2.5m 0.0748%

Value of work more than $2.5m $1,868

2. That the fees and charges for Building Services effective from 1 July 2019 include the fees and charges for online consenting services at the levels outlined in recommendation 1.

Clause 38-19 above was carried 13 votes to 1, the voting being as follows:

For:

Against:

Councillor Vaughan Dennison.

39-19

Palmerston North Airport Ltd - Final Statement of Intent for 2019/20

Memorandum, dated 5 June 2019 presented by the Strategy Manager Finance, Steve Paterson.

Moved Susan Baty, seconded Jim Jefferies.

The COMMITTEE RECOMMENDS

1. That the Palmerston North Airport Ltd Statement of Intent for 2019/20 be endorsed.

Clause 39-19 above was carried 14 votes to 0, the voting being as follows:

For:

40-19

Fees and Charges - Confirmation Following Public Consultation

Memorandum, dated 5 June 2019 presented by the Strategy Manager Finance, Steve Paterson.

Moved Lorna Johnson, seconded Jim Jefferies.

The COMMITTEE RECOMMENDS

1. That the fees and charges for Planning & Miscellaneous Services, as scheduled in Attachments A and B of the memorandum titled `Fees and Charges – Confirmation Following Public Consultation’ dated 5 June 2019, be approved, effective from 1 July 2019.

2. That the fees and charges for Trade Waste Services, as scheduled in Attachment C of the memorandum titled `Fees and Charges – Confirmation Following Public Consultation’ dated 5 June 2019, be approved, effective from 1 July 2019.

Clause 40-19 above was carried 14 votes to 0, the voting being as follows:

For:

41-19

Papaioea Place Redevelopment Quarterly Update

Memorandum, dated 8 May 2019 presented by the Property Manager, Bryce Hosking.

Moved Susan Baty, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1. That the memorandum dated 8 May 2019 and titled `Papaioea Place Redevelopment Quarterly Update’ be received for information.

Clause 41-19 above was carried 14 votes to 0, the voting being as follows:

For:

42-19

Committee Work Schedule

Moved Susan Baty, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the Finance and Performance Committee receive its Work Schedule dated June 2019.

Clause 42-19 above was carried 14 votes to 0, the voting being as follows:

For:

Exclusion of Public

43-19

Recommendation to Exclude Public

Moved Susan Baty, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
16.	Minutes of the Finance and Performance Committee meeting - Part II Confidential - 15 April 2019	For the reasons set out in the Finance and Performance Committee minutes of 15 April 2019, held in public present.
17.	Pioneer City West Private District Plan Change Request	Negotiations	s7(2)(i)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Committee Administrators (Penny Odell, Rachel Corser and Natalya Kushnirenko), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

City Planning Manager (David Murphy), because of his knowledge and ability to assist the meeting in speaking to his report and answering questions, noting that such officer will be present at the meeting only for the item that relates to his report.

Clause 43-19 above was carried 14 votes to 0, the voting being as follows:

For:

The public part of the meeting finished at 11.00am

Confirmed 19 August 2019

Chairperson