Palmerston North City Council
Minutes of
the Planning and Strategy Committee Meeting Part I Public, held in the Council
Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston
North on 05 June 2019, commencing at 9.00am
Members
Present:
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Councillor Duncan McCann (in the Chair),
and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Jim Jefferies, Lorna
Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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Non Members:
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Councillors Adrian Broad, Gabrielle
Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM and Leonie Hapeta.
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Apologies:
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The Mayor (Grant Smith) (Council
business), Councillors Rachel Bowen (early departure), Adrian Broad (early
departure on Council business), Vaughan Dennison (Council business), Lew
Findlay (early departure) and Leonie Hapeta (early departure).
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Councillor Vaughan Dennison was present when the meeting resumed at
10.57am. He was not present for clauses 35-36 inclusive.
Councillor Aleisha
Rutherford left the meeting at 11.22am during consideration of clause 40.
She entered the meeting again at 11.55am during further consideration of clause
40. She left the meeting again at 3.30pm during consideration of clause
46. She was not present for clauses 46-49 inclusive.
Councillor Adrian
Broad left the meeting at 11.50am during consideration of clause 40. When
the meeting resumed at 2.01pm he was present. He was not present for
clauses 40-41 inclusive.
Councillor Rachel
Bowen left the meeting at 12.00pm during consideration of clause 41. She
entered the meeting again at 12.04pm during consideration of clause 42. She
left the meeting again at 2.41pm during consideration of clause 43. She
was not present for clause 41, and clauses 43 to 49 inclusive.
Councillor Lew
Findlay was not present when the meeting resumed at 2.01pm. He was not
present for clauses 42-49 inclusive.
Councillor Leonie
Hapeta left the meeting at 2.44pm during consideration of clause 43. She
was not present for clauses 43 to 49 inclusive.
The Mayor (Grant
Smith) entered the meeting at 3.19pm during consideration of clause 43.
He was not present for clauses 35-42.
35-19
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Apologies
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Moved
Duncan McCann, seconded Aleisha Rutherford.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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Clause 35-19 above was
carried 14 votes to 0, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay
QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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36-19
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Public Comment
Public comment was received from Mr Chris Teo-Sherrell
regarding the pedestrian needs assessment.
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Moved
Duncan McCann, seconded Aleisha Rutherford.
The COMMITTEE RESOLVED
1. That
the public comment be received for information.
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Clause 36-19 above was carried 14 votes to 0, the voting being as
follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Lew Findlay
QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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The meeting adjourned at 9.10am
The meeting resumed at 10.57am
When the meeting resumed Councillor Vaughan Dennison was present
37-19
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Submissions - Draft
Wastewater Bylaw 2019
The
following people appeared before the Committee and made oral statements in
support of their submission and replied to questions from Elected Members.
Resonant Consulting
Limited (3)
Mr Kevin Judd spoke to the submission and made no
additional comments.
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38-19
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Draft Wastewater Bylaw 2019 - Summary of Submissions
Memorandum, dated 17 May 2019
presented by the Strategy & Policy Manager, Julie Macdonald.
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Moved Rachel Bowen, seconded Aleisha Rutherford.
The COMMITTEE RESOLVED
1. That
the summary of submissions on the draft Wastewater Bylaw 2019 be received.
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Clause 38-19 above was
carried 15 votes to 0, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan
Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi
Utikere.
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39-19
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Confirmation of Minutes
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Moved
Vaughan Dennison, seconded Leonie Hapeta.
The
COMMITTEE RESOLVED
1. That
the minutes of the Planning and Strategy Committee meeting of 6 May 2019 Part
I Public be confirmed as a true and correct record.
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Clause 39-19 above was carried 14 votes to 0, with 1 abstention, the
voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan
Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson,
Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.
Abstained:
Councillor Aleisha Rutherford.
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40-19
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Prioritising Pedestrian Safety in the Network
Memorandum, dated 21 May 2019
presented by the Transport & Infrastructure Manager, Robert van Bentum.
Councillor Aleisha Rutherford left the meeting at
11.22am
Councillor Aleisha Rutherford entered the meeting at 11.55am
Councillor Adrian Broad left the meeting at 11.50am
During discussion Elected Members were of the view that a quarterly
report should remain on the Committee’s work schedule.
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Moved Tangi Utikere, seconded Leonie Hapeta.
The COMMITTEE RECOMMENDS
1. That
Council receive the memorandum titled `Prioritising Pedestrian Safety in the
Network’ dated 21 May 2019.
2. That
Council endorses Officers’ proposed action list as identified in Table
1 of the memorandum titled `Prioritising Pedestrian Safety in the
Network’ dated 21 May 2019 to improve safety outcomes for pedestrians
through enhancement of existing approaches and programmes implemented within
existing approved budgets.
3. That
a quarterly report on Pedestrian Safety Issues continue to be placed on the
Committee’s work schedule.
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Clause 40-19 above was
carried 13 votes to 0, with 1 abstention, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew
Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann,
Karen Naylor, Bruno Petrenas and Tangi Utikere.
Abstained:
Councillor Aleisha
Rutherford.
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37-19
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Submissions - Draft Wastewater Bylaw 2019 -
continued
The
following people appeared before the Committee and made oral statements in
support of their submission and replied to questions from Elected Members.
Murray Guy
– Kingsdale Park Limited (2)
Mr Guy spoke to his submission and made no additional
comments.
Councillor Rachel Bowen left the meeting at 12.00pm
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Moved Duncan McCann, seconded Aleisha Rutherford.
The COMMITTEE RESOLVED
1. That the
Planning and Strategy Committee hear submissions from
presenters who indicated their wish to be heard in support of their
submission.
2. That the
Committee note the Procedure for Hearing of Submissions, as described in the
procedure sheet.
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Clause 37-19 above was
carried 13 votes to 0, the voting being as follows:
For:
Councillors Brent Barrett, Susan
Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie
Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno
Petrenas, Aleisha Rutherford and Tangi Utikere.
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Councillor Rachel Bowen
entered the meeting at 12.04pm
41-19
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Palmerston North Housing and Business Development
Capacity Assessment Report - May 2019
Memorandum, dated 15 April
2019 presented by the City Planning Manager, David Murphy.
During discussion Elected Members requested that the
word ‘environmental’ be included in the recommendations.
The meeting adjourned at 12.59pm
The meeting resumed at 2.01pm
When the meeting resumed Councillor Lew Findlay was not present
When the meeting resumed Councillor Adrian Broad was present
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Moved Duncan McCann, seconded Aleisha Rutherford.
The COMMITTEE RECOMMENDS
1. That
the Palmerston North Housing and
Business Development Capacity Assessment Report – May 2019 is received
to inform future decision making, in particular changes to the Palmerston
North City District Plan and the 2021 Long Term Plan Process.
2. That
the rationale sitting behind the ratings differential being applied to the
first five hectares of residentially zoned land and the remaining balance is
reviewed. The review should consider how the Ratings Policy can best support
the release of residential zone land for development.
3. That
a targeted review of the District Plan is undertaken that investigates the
options to further refine the approach to managing retail and office
activities across the Inner, Outer and Fringe Business Zones.
4. That
the rationale sitting behind the ratings differential being applied to Inner
and Outer Business Zone property by its Ratings Policy is reviewed. The
review should consider how the Policy can best support the social,
environmental and commercial outcomes being sought for the Inner and Outer
Business Zones.
5. That
the purpose of the Leased Parking Policy is reviewed so that it considers how
best the Policy can support the social, environmental and commercial outcomes
being sought for the Inner Business Zone.
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Clause 41-19 above was
carried 14 votes to 0, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan
Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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42-19
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Draft Venues Policy for consultation
Memorandum, dated 8 April
2019 presented by the Strategy & Policy Manager, Julie Macdonald.
Councillor
Rachel Bowen left the meeting at 2.41pm
Councillor
Leonie Hapeta left the meeting at 2.44pm
The
Mayor (Grant Smith) entered the meeting at 3.19pm
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Moved Brent Barrett, seconded Leonie Hapeta.
The COMMITTEE RESOLVED
1. That
the Draft Venues Policy (attachment 1
of the memorandum titled `Draft Venues Policy for consultation’ dated 8
April 2019) is approved for consultation, subject to editing ‘a main
purpose’ to ‘a purpose’, and inclusion of
‘sponsors’, in Guidelines 1-3 and subject to ‘to the extent
that this impact would outweigh the financial or other benefit of the
activity or event’ is deleted from point 4 on Page 5 of the draft
policy.
2. That
the Chairperson and Deputy Chairperson of the Planning and Strategy Committee
be given delegated authority to approve minor amendments to the Draft Venues
Policy prior to consultation.
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Clause 42-19 above was
carried 11 votes to 1, with 1 abstention, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim
Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Aleisha Rutherford and
Tangi Utikere.
Against:
Councillor Bruno Petrenas.
Abstained:
The Mayor (Grant Smith).
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Moved Karen Naylor, seconded Brent Barrett.
Note:
On a motion that the words ‘subject to ‘to the extent that this
impact would outweigh the financial or other benefit of the activity or
event’ be deleted from point 4 on Page 5 of the draft policy’ be
included in recommendation 42.1 the motion was carried 8 votes to 4, with 1
abstention, the voting being as follows:
For:
Councillors Brent Barrett,
Gabrielle Bundy-Cooke, Vaughan Dennison, Lorna Johnson, Karen Naylor, Bruno
Petrenas, Aleisha Rutherford and Tangi Utikere.
Against:
Councillors Susan Baty,
Adrian Broad, Jim Jefferies and Duncan McCann.
Abstained:
The Mayor (Grant Smith).
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Moved
Jim Jefferies, seconded Vaughan Dennison.
On a motion to remove the
words ‘subject to editing ‘a main purpose’ to ‘a
purpose’, and inclusion of ‘sponsors’, in Guidelines 1-3’
from recommendation 42.1, the motion was lost 6 votes to 6, the voting being
as follows:
For:
Councillors Susan Baty,
Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies and
Bruno Petrenas.
Against:
Councillors Brent Barrett,
Lorna Johnson, Duncan McCann, Karen Naylor, Aleisha Rutherford and Tangi
Utikere.
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43-19
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Extension of meeting
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Moved
Duncan McCann, seconded Aleisha Rutherford.
The
COMMITTEE RESOLVED
1. That
the meeting be extended until 5pm.
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Clause 43-19 above was carried 13 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor,
Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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44-19
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Update on Interdisciplinary Group on Signs
Memorandum, dated 14 May 2019
presented by the Strategy & Policy Manager, Julie Macdonald.
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Moved Duncan McCann, seconded Vaughan Dennison.
The COMMITTEE RESOLVED
1. That
the memorandum titled `Update on Interdisciplinary Group on Signs’
dated 14 May 2019 is received.
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Clause 44-19 above was
carried 13 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor,
Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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Councillor Aleisha
Rutherford left the meeting at 3.30pm
45-19
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Smokefree Outdoor Areas Policy Review
Memorandum, dated 16 May 2019
presented by the Strategy & Policy Manager, Julie Macdonald.
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Moved Karen Naylor, seconded Vaughan Dennison.
The COMMITTEE RESOLVED
1. That the
review of the Smokefree Outdoor Areas Policy be put on hold until the
amendments to the Smoke-free Environment Regulations 2017 are adopted at the
end of the 2019 year.
2. That
officers report back to the Planning and Strategy Committee in December 2019
about the next stage of the Smokefree Outdoor Areas Policy review.
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Clause 45-19 above was
carried 12 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor,
Bruno Petrenas and Tangi Utikere.
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46-19
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Draft Waste Management and Minimisation Plan 2019 -
Deliberations on Submissions
Memorandum, dated 15 May 2019
presented by the Parks & Reserves Manager, Kathy Dever-Tod.
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Moved Duncan McCann, seconded Karen Naylor.
The COMMITTEE RECOMMENDS
1. That
the Council adopts the Waste
Management and Minimisation Plan 2019.
2. That
delegated authority is given to the Chairperson and Deputy Chairperson of the
Planning and Strategy Committee for the approval of minor amendments to the
Waste Management and Minimisation Plan 2019 prior to publication.
3. That
the Waste Management and Minimisation Plan 2012 is revoked upon commencement
of the Waste Management and Minimisation Plan 2019 on the 15th
July 2019.
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Clause 46-19 above was
carried 12 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor,
Bruno Petrenas and Tangi Utikere.
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47-19
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International Relations Policy
Memorandum, dated 17 May 2019
presented by the International Relations Manager, Toni Grace.
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Moved Duncan McCann, seconded Gabrielle Bundy-Cooke.
The COMMITTEE RECOMMENDS
1. That
the Council adopts the International Relations Policy.
2. That delegated authority is given to the
Chairperson and Deputy Chairperson of the Planning and Strategy Committee for
the approval of minor amendments to the International Relations Policy prior
to publication.
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Clause 47-19 above was
carried 12 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor,
Bruno Petrenas and Tangi Utikere.
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48-19
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Committee Work Schedule
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Moved Duncan McCann, seconded Tangi Utikere.
The COMMITTEE RESOLVED
1. That
the Planning and Strategy Committee receive its Work Schedule dated June
2019.
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Clause 48-19 above was
carried 11 votes to 1, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Adrian Broad, Gabrielle Bundy-Cooke,
Vaughan Dennison, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas
and Tangi Utikere.
Against:
Councillor Lorna Johnson.
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The meeting finished at 4.07pm
Confirmed 5 August 2019
Chairperson