Minutes of Sport and Recreation Committee

Palmerston North City Council

Minutes of the Sport and Recreation Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 10 June 2019, commencing at 9.02am

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Adrian Broad, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Aleisha Rutherford.

Non Members:

Councillors Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke and Karen Naylor.

Apologies:

Councillor Tangi Utikere (late arrival).

Councillor Tangi Utikere was present when the meeting resumed at 11.43am. He was not present for clause 11.

Councillor Aleisha Rutherford left the meeting at 2.40pm during consideration of clause 20. She was not present for clause 20.

31-19

Apologies

Moved Leonie Hapeta, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 31-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

The meeting adjourned at 9.03am

The meeting resumed at 11.43am

When the meeting resumed Councillor Tangi Utikere was present

32-19

Deputation - Manawatu Mountain Bike Club

Peter Wells and Shane Telfer from the Manawatu Mountain Bike Club provided a deputation to the Committee regarding the Club’s activities.

The Club had approximately 1000 members and had raised $434,000 through various funding agencies enabling the creation of 27 kilometres of trail since 2012. The club wanted to incorporate all grades of mountain bike trails into the Park and currently had three contractors engaged on various projects with further plans to upgrade current trails.

Additional facilities, such as bike washes as shelters would also enhance the experience for riders. A shuttle ran from the low part of the park to the high part to assist those riders that only wished to complete downhill trails. The number of users of the park was currently unknown but the club was working on ways to collect that data.

Connectivity was extremely important and the club were continuing to develop signage and educate regarding biodiversity. The club had also requested a workshop with Council and other users to discuss how to better manage the road and access to the Park.

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the deputation for information.

Clause 32-19 above was carried 16 votes to 0, the voting being as follows:

For:

33-19

Confirmation of Minutes

Moved Leonie Hapeta, seconded Duncan McCann.

The COMMITTEE RESOLVED

1. That the minutes of the Sport and Recreation Committee meeting of 13 May 2019 Part I Public be confirmed as a true and correct record.

Clause 33-19 above was carried 15 votes to 0, with 1 abstention, the voting being as follows:

For:

Abstained:

Councillor Aleisha Rutherford.

The meeting adjourned at 12.05pm

The meeting resumed at 1.02pm

34-19

Deputation - Palmerston North Bowling Clubs

Grant Smith and representatives from Bowling Clubs of Palmerston North made a deputation to the Committee regarding a single site for bowling clubs.

Takaro, Northern and Terrace Bowling Clubs were looking to share a single site for their Bowls Clubs, however the clubs would each maintain their individual identity. The recommended location was to be at the current Northern Bowling Club site. Two other Bowling Clubs (Hokowhitu and Palmerston North) had withdrawn their support for the proposal.

The Bowling Clubs acknowledged the need to increase participation in the sport and to look at opportunities for the site to be utilised by other organisations or groups to ensure the facility was well used.

The Bowling Clubs were looking for a significant contribution from Council for stage 1 of their proposal and believed that the proposal would not go ahead without this assistance.

Moved Leonie Hapeta, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Sport and Recreation Committee receive the deputation for information.

Clause 34-19 above was carried 16 votes to 0, the voting being as follows:

For:

35-19

Bowling Club Merger Proposal

Memorandum, dated 28 May 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod

Moved Leonie Hapeta, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That Council instruct the Chief Executive to use the Sports Facility Investment Process to complete the preliminary feasibility assessment for the proposed bowling club merger and report back to the appropriate Committee in November 2019.

Clause 35-19 above was carried 16 votes to 0, the voting being as follows:

For:

36-19

Terrace End Bowling Club Site - Property Development Assessment

Memorandum, dated 13 May 2019 presented by the Property Manager, Bryce Hosking.

Moved Susan Baty, seconded Grant Smith.

The COMMITTEE RECOMMENDS

1. That Council receives the report titled ‘Terrace End Bowling Club Site – Property Development Assessment’ dated 13 May 2019, and it be considered in conjunction with the merger proposal being presented by Bowling Club representatives at the same Committee Meeting.

2. That it be noted that any proposal to dispose or develop the 17 Summerhays Street site would be subject to a consultation process under Section 138 of the Local Government Act 2002.

Clause 36-19 above was carried 16 votes to 0, the voting being as follows:

For:

37-19

Potential Lease of 51 Amberley Avenue

Memorandum, dated 17 May 2019 presented by the Property Manager, Bryce Hosking.

Moved Tangi Utikere, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the report titled “Potential Lease of 51 Amberley Avenue” and dated 17 May 2019 be left to lie on the table.

Clause 37-19 above was carried 14 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Susan Baty and Jim Jefferies.

38-19

Rangitāne Park - Consultation on the proposal to extend the lease area of Menzshed Manawatu to allow extension of the building they occupy

Report, dated 2 May 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod

Moved Leonie Hapeta, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1. That Council approve community consultation on the proposal to extend the lease area and term for Menzshed Manawatu on Rangitāne Park.

2. That Council note the consultation will meet requirements of Section 54 of the Reserves Act 1977 which requires the opportunity for people to object and be heard on proposed leases on reserve land.

3. That Council note the land areas affected by the proposed lease extension for the Menzshed Manawatu is described as part of Lot 94 DP 44172, part of Lot 96 DP 44172 and part of Part Section 361 Town of Palmerston North. The lease area is shown in the draft proposed amended lease contained in Appendix One of the report titled “Rangitāne Park - Request for permission to consult on the proposal to extend the lease area of Menzshed Manawatu to allow extension of the building they occupy” dated 2 May 2019.

4. That the Chairperson and Deputy Chairperson of the Sport and Recreation Committee be given delegated authority to approve minor amendments to the draft Deed of Variation of Lease.

Clause 38-19 above was carried 16 votes to 0, the voting being as follows:

For:

39-19

Ashhurst Domain - Proposal to lease area for a function venue

Report, dated 20 May 2019 presented by the Parks and Reserves Manager, Kathy Dever-Tod

Moved Leonie Hapeta, seconded Grant Smith.

The COMMITTEE RECOMMENDS

1. That Council approve community consultation on the proposal for a lease for a function venue at the Ashhurst Domain, meeting the requirements of Section 54 of the Reserves Act 1977.

2. That Council note the recreation reserve on which the lease is proposed is part of Lot 1 DP 55676, the lease area and the draft lease are contained in Attachment Six of the report titled “Ashhurst Domain – Proposal to lease area for a function venue” dated 20 May 2019.

Clause 39-19 above was carried 16 votes to 0, the voting being as follows:

For:

40-19	Committee Work Schedule Councillor Aleisha Rutherford left the meeting at 2.40pm
	Moved Karen Naylor, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1. That a report outlining the changes to the CET Arena Masterplan be provided to the Sport and Recreation September 2019 Committee.
	Clause 40.1 above was carried 8 votes to 6, with 1 abstention, the voting being as follows: For: Councillors Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Karen Naylor and Bruno Petrenas. Against: The Mayor (Grant Smith) and Councillors Brent Barrett, Leonie Hapeta, Jim Jefferies, Lorna Johnson and Tangi Utikere. Abstained: Councillor Duncan McCann.
	Moved Leonie Hapeta, seconded Duncan McCann. 2. That the Sport and Recreation Committee receive its Work Schedule dated June 2019.

Clause 40.2 above was carried 15 votes to 0, the voting being as follows:

For:

The public part of the meeting finished at 2.42pm

Confirmed 9 September 2019

Chairperson