Minutes of Arts, Culture and Heritage Committee

Palmerston North City Council

Minutes of the Extraordinary Arts, Culture and Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building,, 32 The Square, Palmerston North on 09 September 2019, commencing at 9.01am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Gabrielle Bundy-Cooke, Vaughan Dennison, Jim Jefferies, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Lew Findlay QSM, Leonie Hapeta and Lorna Johnson.

Apologies:

The Mayor (Grant Smith) (for early departure) and Councillors Adrian Broad, Duncan McCann and Aleisha Rutherford (for early departure).

The Mayor (Grant Smith) was not present when the meeting resumed at 10.41am. He was not present for clauses 27-33 inclusive.

Councillor Aleisha Rutherford was not present when the meeting resumed at 10.41am. She was not present for clauses 27-33 inclusive.

Councillor Karen Naylor left the meeting at 12.47pm during consideration of clause 32. She was not present for clauses 32-33 inclusive.

26-19

Apologies

Moved Rachel Bowen, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 26-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.03am

The meeting resumed at 10.41am

When the meeting resumed The Mayor (Grant Smith) and Councillor Aleisha Rutherford were not present.

27-19

Presentation - SYLO Group

Christine Archer-Lockwood, Dot Sutherland and Don Allomes made a presentation to the Committee regarding Sing Your Lungs Out (SYLO).

SYLO is group singing for people with chronic obstructive pulmonary disease and other chronic lung disease. Singing encourages healthy breathing patterns and is beneficial for general health and wellbeing, but particularly helpful for those with any type of breathing difficulty. People are referred to SYLO by doctors, through respiratory clinics and word of mouth.

Christine, a music therapist, advised SYLO has been in operation since October 2017. Start-up funding was provided by the Lion’s Club and she recently received a grant from the Olive Tree Foundation. The balance of funding for SYLO has been provided out of her own pocket.

Elected Members thanked Christine for her presentation and suggested thought be given to the best way for Council to support groups like SYLO who may not qualify for the types of funding currently available.

Moved Rachel Bowen, seconded Susan Baty.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive the presentation for information.

Clause 27-19 above was carried 12 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

28-19	Public Comment
	Public Comment was received from Mr Grant O’Donnell of Caccia Birch Trust Board, Mr John Fowke and Mr Andy Lowe of Te Manawa Museums Trust Board, Ms Susan McConachy of Regent Theatre Trust Board, Mr Geoff Jameson, and Mr Phil Monk of Globe Theatre Trust Board regarding the Approval of Consultation Material for the Arts and Culture s17A Review.
	Moved Rachel Bowen, seconded Lorna Johnson. The COMMITTEE RESOLVED 1. That the Public Comment be received for information.
	Clause 28-19 above was carried 12 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

29-19

Approval of Consultation Material for the Arts and Culture s17A Review

Memorandum, presented by Andrew Boyle, Head of Community Planning.

During discussion Elected Members were of the view that Stage 2 of the review had given them sufficient information to make a decision, and therefore recommend not to proceed with the proposed consultation.

Moved Rachel Bowen, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1. That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Regent Theatre.

2. That the Chief Executive be instructed to work closely with the Regent Theatre Trust Board on suggested improvements raised during the course of the review.

3. That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Globe Theatre.

4. That the Chief Executive be instructed to work closely with the Globe Theatre Trust Board on suggested improvements raised during the course of the review.

5. That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Te Manawa.

6. That the Chief Executive be instructed to work closely with the Te Manawa Trust Board on suggested improvements raised during the course of the review.

7. That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Caccia Birch.

8. That the Chief Executive be instructed to work closely with the Caccia Birch House Trust Board on suggested improvements raised during the course of the review.

Clause 29-19 above was carried 12 votes to 0, the voting being as follows:

For:

30-19

Confirmation of Minutes

Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RESOLVED

1. That the minutes of the Arts, Culture and Heritage Committee meeting of 17 June 2019 Part I Public be confirmed as a true and correct record.

Clause 30-19 above was carried 12 votes to 0, the voting being as follows:

For:

31-19

Potential Collaborative Opportunities with External Funding Providers to Increase the Level of Funding Available to the Arts Sector

Memorandum, presented by Joann Ransom, Community Development Manager.

Moved Tangi Utikere, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1. That the memorandum titled “Potential Collaborative Opportunities with External Funding Providers to Increase the Level of Funding Available to the Arts Sector” be received for information.

Clause 31-19 above was carried 12 votes to 0, the voting being as follows:

For:

32-19

Final Statement of Intents for Council CCOs: Caccia Birch, Globe Theatre, Regent Theatre and Te Manawa

Memorandum, presented by Joann Ransom, Community Development Manager.

Councillor Karen Naylor left the meeting at 12.47pm

During discussion Elected Members requested that requirements of Letters of Expectation be considered by Elected Members to give an overview of Trust Boards.

Moved Rachel Bowen, seconded Gabrielle Bundy-Cooke.

The COMMITTEE RECOMMENDS

1. That the report titled `Final Statement of Intents for Council CCOs: Caccia Birch, Globe Theatre, Regent Theatre and Te Manawa’ be accepted.

2. That the final Statement of Intent 2019-2022 submitted by Globe Theatre Trust Board be approved.

3. That the final Statement of Intent 2019-2022 submitted by Caccia Birch Trust Board be approved.

4. That the final Statement of Intent 2019-2022 submitted by Regent Theatre Trust Board be approved.

5. That the final Statement of Intent 2019-2022 submitted by Te Manawa Museums Trust Board be approved.

6. That the Chief Executive provide an opportunity for Elected Members to discuss requirements to be included in Letters of Expectation before they are brought to Council for authorisation.

Clause 32-19 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas and Tangi Utikere.

33-19

Committee Work Schedule

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Arts, Culture and Heritage Committee receive its Work Schedule dated September 2019.

Clause 33-19 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas and Tangi Utikere.

The meeting finished at 12.50pm

Confirmed 16 September 2019

Chairperson Chief Executive