101-19

Apologies

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council receive the apologies.

Clause 101-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

102-19

Deputation - Bronwyn Zimmerman

Ms Bronwyn Zimmerman made a deputation regarding the recommendation that Council not proceed with the proposed public consultation review of Te Manawa under section 17A, and that Council accept an “enhanced status quo” for Te Manawa.

Ms Zimmerman expressed the view that Boards of Council Controlled Organisations are inherently biased, and therefore their recommendations are not a sound basis for Council to change their mind regarding the review.  She requested Council not to abandon the S17A review merely because both Elected Members and CCO Boards were tired of the process, and asked that they engage with the community further, particularly as the process was supposed to be ‘robust, measured and thorough’.

Councillor Aleisha Rutherford entered the meeting at 9.12am

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council receive the deputation for information.

Clause 102-19 above was carried 13 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Aleisha Rutherford.

Note:
Councillor Duncan McCann declared a conflict of interest on clause 97-19 above and withdrew from the discussion.

103-19

Presentation on Strategic Monitoring - Palmerston North City Dashboards

Presentation by Julie Macdonald, Strategy & Policy Manager.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council receive the presentation for information.

Clause 103-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

104-19

Confirmation of Minutes

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the minutes of the ordinary meeting of 26 August 2019 Part I Public be confirmed as a true and correct record.

Clause 104-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

105-19

Separated Cycleways on New Collector Roads

Memorandum, presented by David Murphy, City Planning Manager.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the amendments to the Urban Cycle Network Masterplan detailed in the report titled “Separated Cycleways on New Collector Roads” dated 23 September 2019 be approved.

2.   That the need for Separated Cycleways on New Collector Roads be considered as part of the preparation of the Proposed Streets and Roads Framework.

Clause 105-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

106-19

Funding to Progress Proposed City Centre Business Improvement District

Memorandum, presented by David Murphy, City Planning Manager.

Moved Grant Smith, seconded Leonie Hapeta.

RESOLVED

1.   That $48,000 of unbudgeted expenditure be authorised to progress the Proposed City Centre Business Improvement District.

2.   That it be noted that the Chief Executive will seek to absorb the $48,000 of unbudgeted expenditure to progress the Proposed City Centre Business Improvement District within existing Strategy and Planning budgets.

Clause 106-19 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere

Against:

Councillors Lorna Johnson and Karen Naylor.

107-19

Implementation Plan for College Street Transport Upgrade

Memorandum, presented by Robert van Bentum, Manager - Transport and Infrastructure.

During discussion Elected Members requested the amount of $91,500 be added to the resolution with respect to the proposed treatment of Awapuni Shopping Centre from Nairn Crescent to Panako Place, as outlined in the report.

After discussion Elected Members were of the view that further information was required with respect to scope, detail, plans and options for the remaining sections of the College Street Transport Upgrade Project before a decision can be made.  Elected Members requested that a report be presented to the new Council to address this. 

Councillor Aleisha Rutherford left the meeting at 11.25am

Moved Grant Smith, seconded Lorna Johnson.

RESOLVED

1.   That Council approve the implementation of the proposed treatment for College Street through the Awapuni Shopping Centre from Nairn Crescent to Panako Place including proposed budget of $91,500.

Clause 107.1 above was carried 12 votes to 1, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Tangi Utikere.

Against:

Councillor Bruno Petrenas.

Abstained:

Councillor Lew Findlay QSM.

Moved Grant Smith, seconded Lorna Johnson.

2.   That the Chief Executive report back to the first Council meeting of the new term with further scope, detail and plans, and options.

Clause 107.2 ab ove was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

108-19

Approval to Consult - Amendment to the Cemeteries and Crematorium Bylaw 2018

Report, presented by Julie Macdonald, Strategy & Policy Manager.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Consultation Document (including the draft amendment to the Cemeteries and Crematorium Bylaw 2018) be approved for consultation.

2.   That delegated authority is given to the Mayor and the Deputy Mayor for the approval of any minor amendments to the Consultation Document.

Clause 108-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Tangi Utikere.

109-19

Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy

Memorandum, presented by Julie Macdonald, Strategy & Policy Manager.

Councillor Aleisha Rutherford entered the meeting again at 11.51am

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the recommended responses to issues raised during consultation, as contained in Attachment 1 to the memorandum dated 4 September 2019 and titled ‘Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy’, be received.

2.   That the ‘Policy for the Use of Public Space 2019’, as shown in Attachment 2 to the memorandum dated 4 September 2019 and titled ‘Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy’, be adopted.

3.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be given delegated authority to approve minor amendments to the Policy for the Use of Public Space 2019 prior to publication.

4.   That the ‘Policy for Considering Applications for the Short-term Use of Public Space’, as shown in Attachment 3 to the memorandum dated 4 September 2019 and titled “Draft Policy for the Use of Public Space 2019 – Deliberations on Submissions and Adoption of Policy”, be revoked.

Clause 109-19 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor,  Bruno Petrenas and Tangi Utikere.

Abstained:

Councillor Aleisha Rutherford.

110-19

Sport and Recreation Committee Part I Public - 26 August 2019

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

Moved Leonie Hapeta, seconded Vaughan Dennison.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 110-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

111-19

Sport and Recreation Committee Part I Public - 16 September 2019

Consideration was given to Sport and Recreation Committee recommendations as appended to these minutes.

Moved Leonie Hapeta, seconded Vaughan Dennison.

RESOLVED

1.   That the Committee's recommendation 54-19 be adopted.

Clause 111.1 above was carried 10 votes to 4, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Gabrielle Bundy-Cooke, Lew Findlay QSM, Leonie Hapeta, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Susan Baty, Vaughan Dennison, Jim Jefferies and Lorna Johnson.

Abstained:

Councillor Karen Naylor.

Moved Leonie Hapeta, seconded Vaughan Dennison.

2.   That the Committee's recommendations 56.1, 56.2 and 56.5 be adopted.

Clause 111.2 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Abstained:

Councillor Karen Naylor.

Moved Leonie Hapeta, seconded Vaughan Dennison.

3.   That the Committee's recommendations 56.3 and 56.4 be adopted.

Clause 111.3 above was carried 11 votes to 3, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Gabrielle Bundy-Cooke, Lorna Johnson and Duncan McCann.

Abstained:

Councillor Karen Naylor.

112-19

Community Development Committee Part I Public - 2 September 2019

Consideration was given to Community Development Committee recommendations as appended to these minutes.

Moved Aleisha Rutherford, seconded Lorna Johnson.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 112-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

113-19

Planning and Strategy Committee Part I Public - 2 September 2019

Consideration was given to Planning and Strategy Committee recommendations as appended to these minutes.

Moved Duncan McCann, seconded Aleisha Rutherford.

RESOLVED

1.   That the Committee's recommendations be adopted.

Clause 113-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

114-19

Arts, Culture and Heritage Committee Part I Public - 9 September 2019

Consideration was given to Arts, Culture and Heritage Committee recommendations as appended to these minutes.

Moved Rachel Bowen, seconded Jim Jefferies.

RESOLVED

1.   That the Committee's recommendations 29.1 and 29.2 be adopted.

Clause 114.1 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Moved Rachel Bowen, seconded Jim Jefferies.

2.   That the Committee's recommendations 29.3 and 29.4 be adopted.

Clause 114.2 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Moved Rachel Bowen, seconded Jim Jefferies.

3.   That the Committee's recommendations 29.5 and 29.6 be adopted.

Clause 114.3 above was carried 10 votes to 4, the voting being as follows:

For:

Councillors Brent Barrett, Susan Baty, Rachel Bowen, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

The Mayor (Grant Smith) and Councillors Gabrielle Bundy-Cooke, Vaughan Dennison and Lew Findlay QSM.

Note:
Councillor Duncan McCann declared a conflict of interest on clause 109.3 above and withdrew from the discussion.

Moved Rachel Bowen, seconded Jim Jefferies.

4.   That the Committee's recommendations 29.7 and 29.8 be adopted.

Clause 114.4 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillor Duncan McCann.

Moved Rachel Bowen, seconded Jim Jefferies.

5.   That the Committee's recommendation 32-19 be adopted.

Clause 114.5 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

115-19

Finance and Performance Committee Part I Public - 16 September 2019

Consideration was given to Finance and Performance Committee recommendations as appended to these minutes.

Moved Susan Baty, seconded Jim Jefferies.

RESOLVED

1.   That the Committee's recommendation 66-19 be adopted.

Clause 115.1 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Leonie Hapeta and Lorna Johnson.

Moved Susan Baty, seconded Jim Jefferies.

2.   That the balance of the Committee's recommendations be adopted.

Clause 115.2 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

116-19

Adoption of amendment to the Palmerston North Dog Control Bylaw 2018

Memorandum, dated 2 September 2019 from Julie Macdonald - Planning & Strategy Manager.

Councillor Leonie Hapeta left the meeting at 12.24pm

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That Council adopts the amended Palmerston North Dog Control Bylaw 2018 (as provided as attachment 1 to the memo titled ‘Adoption of amendment to the Palmerston North Dog Control Bylaw 2018’).

Clause 116-19 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

117-19

Council Work Schedule

Councillor Leonie Hapeta entered the meeting again at 12.26pm

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   That the Council receive its Work Schedule dated September 2019.

Clause 117-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

118-19

Recommendation to Exclude Public

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1.   “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

      The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

      This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

      Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

      Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

      Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

      Democracy Administrators (Carly Chang, Courtney Kibby, and Natalya Kushnirenko), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

      2.   That Tasha Paladin, Gina Cole, Lyal Brenton and Colin Kriven of       Palmerston North Community Services Council  be permitted to       remain after the public has been excluded.”

Clause 118-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

45-19

Rangitāne Park - Lease area increase for Menzshed Manawatu to allow a building extension

Report, presented by Kathy Dever-Tod, Parks and Reserves Manager.

The COMMITTEE RECOMMENDS

1.   That Council approve the Deed of Variation of Lease with Menzshed Manawatu as attached in Appendix One of the report titled “Rangitāne Park – lease area increase for Menzshed Manawatu to allow a building extension”.

2.   That Council, having been satisfied that the functions and purposes of the Reserves Act have been considered, that the statutory processes have been met, and being satisfied that the decision is a reasonable one, exercise the delegated authority approved by the Minister of Conservation to grant consent for the lease variation.

15-19

Presentation - Disability Reference Group

The COMMITTEE RECOMMENDS

1.  That the Community Development Committee receive the presentation for information.

2.  That the Chief Executive be instructed to report back on the feasibility and implications of changing the mobility park signs to all include “at all times”.

3.  That the Chief Executive be instructed to report back on the feasibility of introducing a Companion Card for those with permanent disabilities.

4.That provision is made to include Sign Language Interpreters at civic events (of other appropriate means) and to Council and Committee meetings when required.

19-19

Capacity and Capability Building in the Community Sector

Memorandum presented by Joann Ransom, Community Development Manager.

The COMMITTEE RECOMMENDS

1.  That the memorandum dated 2 September 2019 and titled Capacity and Capability Building in the Social Sector be received.

2.  That Council endorses the next steps as described:

·   Support PNCSC to develop and implement shared services to tenants of Hancock Community House;

·   Develop an enhanced professional development programme for community groups:

o  Work with PNCSC to develop, fund and promote a comprehensive capability development programme targeting the highest priority Domains of Capability.

o  Facilitate and promote an annual programme of workshops to be delivered in collaboration with other agencies and organisations.

o  Develop and promote a “package” of professional services;

·   Encourage community groups to take annual Navigator assessments to measure and improve their organisational capability.

20-19

Welcoming Communities - Accreditation.

Report presented by Joann Ransom, Community Development Manager.

The COMMITTEE RECOMMENDS

1.   That the report Welcoming Communities - Accreditation be received.

2.   That Council confirms its commitment to Welcoming Communities as an ongoing programme.

3.   That the Chief Executive be instructed to make an application for Palmerston North to be accredited as a Welcoming Community (Established).

4.   That Council note consideration of additional funding of $25k per annum will be referred to the 2020/2021 Annual Budget process.

21-19

Social Wellbeing Forum 2019

Memorandum presented by Joann Ransom, Community Development Manager.

The COMMITTEE RECOMMENDS

1.   That the memorandum titled “Social Wellbeing Forum 2019” and the Social Wellbeing Forum 2019 Report be received.

2.   That Council endorses the new format with a Social Wellbeing Forum being held every 3^rd year.

66-19

Amendment to Dog Control Policy 2018 - Deliberations and Adoption

Memorandum, presented by Julie Macdonald, Strategy & Policy Manager.

The COMMITTEE RECOMMENDS

1.   That the Council adopts the amended Palmerston North Dog Control Policy 2018 provided in Attachment 1 of the report titled ‘Amendment to Dog Control Policy 2018 – Deliberations and Adoption’.

68-19

Urban Cycle Network Masterplan 2019

Report, presented by David Murphy, City Planning Manager.

The COMMITTEE RECOMMENDS

1.   That the Urban Cycle Network Masterplan 2019 is endorsed to inform future Council decision making, in particular the preparation of Asset Management Plans and Long Term Plans.

2.   That it be noted that future decision making processes, including Long Term Plans, will enable further public consultation and direct engagement with affected stakeholders on the implementation of the Urban Cycle Network Masterplan 2019.

3.   That the Chairperson and Deputy Chairperson of the Planning and Strategy Committee be authorised to make minor amendments to the Urban Cycle Network Masterplan 2019.

69-19

Report on Solutions to Issues Raised in Dogwood Way Petition

Memorandum, presented by Kathy Dever-Tod, Parks and Reserves Manager.

The COMMITTEE RECOMMENDS

1.   That the Committee receive the report entitled “Report on Solutions to Issues Raised in Dogwood Way Petition.

2.   That the Committee endorse the implementation of the low cost parking management intervention described in the report as Option 1 – Install Passing Bays.

29-19

Approval of Consultation Material for the Arts and Culture s17A Review

Memorandum, presented by Andrew Boyle, Head of Community Planning.

The COMMITTEE RECOMMENDS

1.   That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Regent Theatre.

2.   That the Chief Executive be instructed to work closely with the Regent Theatre Trust Board on suggested improvements raised during the course of the review.

3.   That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Globe Theatre.

4.   That the Chief Executive be instructed to work closely with the Globe Theatre Trust Board on suggested improvements raised during the course of the review.

5.   That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Te Manawa.

6.   That the Chief Executive be instructed to work closely with the Te Manawa Trust Board on suggested improvements raised         during the course of the review.

7.   That the report titled “Approval of Consultation Material for the Arts and Culture s17A Review” concludes the s17a review process and that the status quo remains for Caccia Birch.

8.   That the Chief Executive be instructed to work closely with the Caccia Birch House Trust Board on suggested improvements raised during the course of the review.

32-19

Final Statement of Intents for Council CCOs: Caccia Birch, Globe Theatre, Regent Theatre and Te Manawa

Memorandum, presented by Joann Ransom, Community Development Manager.

The COMMITTEE RECOMMENDS

1.   That the report titled `Final Statement of Intents for Council CCOs: Caccia Birch, Globe Theatre, Regent Theatre and Te Manawa’ be accepted.

2.   That the final Statement of Intent 2019-2022 submitted by Globe Theatre Trust Board be approved.

3.   That the final Statement of Intent 2019-2022 submitted by Caccia Birch Trust Board be approved.

4.   That the final Statement of Intent 2019-2022 submitted by Regent Theatre Trust Board be approved.

5.   That the final Statement of Intent 2019-2022 submitted by Te Manawa Museums Trust Board be approved.

6.   That the Chief Executive provide an opportunity for Elected Members to discuss requirements to be included in Letters of Expectation before they are brought to Council for authorisation.

62-19

Palmerston North Airport Limited - Annual Report for 12 months ended 30 June 2019 & Instructions relating to Annual Meeting

Memorandum presented by Steve Paterson, Strategy Manager - Finance.

The COMMITTEE RECOMMENDS

1.   That the Annual Report and Financial Statements of Palmerston North Airport Limited for the year ended 30 June 2019 be received.

2.   That the Council shareholder representative be instructed to support the proposed resolutions to be considered at the Annual Meeting of Palmerston North Airport Limited to be conducted by way of resolution in writing.

63-19

Papaioea Place - Stage 2

Report presented by Bryce Hosking - Manager - Property.

The COMMITTEE RECOMMENDS

1.   That Council increase the budget of programme 1219 by $1,126,573 taking the total programme budget from $4,859,959 including GST to $5,986,532 including GST. This will enable the completion of Stage 2 noting that this will increase the total number of units from 48 to 78 as previously approved by Council in the 2019/20 annual budget. This excludes the development of a communal tenant lounge and gardens.

2.    That Council considers options for Stage 3 Papaioea Place development as part of the 2020/21 Annual Budget considerations.

66-19

The Future Use of Huia Street Reserve - Statement of Proposal

Memorandum presented by David Murphy, City Planning Manager.

The COMMITTEE RECOMMENDS

1.   That the Future Use of Huia Street Reserve (corner of Park Road and Fitzherbert Avenue) Statement of Proposal – October 2019, including the Potential Housing Development Scenarios, be approved for public consultation.

2.   That the consultation on the Future Use of Huia Street Reserve Statement of Proposal – October 2019 be for a period of at least one month, beginning from a date to be determined by the Chief Executive.

3.   That the Chairperson and Deputy Chairperson of the Finance and Performance Committee be authorised to make minor amendments to the Future Use of Huia Street Reserve (corner of Park Road and Fitzherbert Avenue) Statement of Proposal – October 2019.

67-19

Recommendation for Adoption 2018/19 Annual Report

Memorandum presented by Stuart McKinnon, Finance Manager.

The COMMITTEE RECOMMENDS

1. That the 2018/19 Annual Report and 2018/19 Summary Annual Report be adopted.

2.    That Council note that an Auditor’s “opinion” from Audit New Zealand would be expected to be received immediately following recommended adoption by Council on 23 September 2019 and Council signing of the reports.

3.    That delegated authority is given to the Chairperson and Deputy Chairperson of the Finance and Performance Committee to make minor amendments to the 2018/19 Annual Report and 2018/19 Summary Annual Report.

54-19

Ashhurst Domain - Function Centre lease proposal

Report, presented by Aaron Phillips, Senior Parks Planner.

The COMMITTEE RECOMMENDS

1.   That the Committee considers there to have been an insufficient opportunity for consultation with the wider community about the proposal.  As such, that the Chief Executive be instructed to undertake a further round of public consultation, following which the decision regarding the Function Centre Lease Proposal will be made by the new Council.

2.   That the desirability of hospitality services in the Ashhurst Domain be referred to the process underway to review the Ashhurst Domain Reserve Management and Development Plan.

56-19

Additional Information - Potential Lease of 51 Amberley Avenue

Memorandum, presented by Bryce Hosking, Manager - Property.

The COMMITTEE RECOMMENDS

1.   That the Memorandum dated 17 May 2019 and titled “Potential Lease of 51 Amberley Avenue” be uplifted from the table.

2.   That Council receives the report titled “Additional Information – Potential Lease of 51 Amberley Avenue” dated 29 July 2019 for information to be considered in conjunction with the report titled “Potential Lease of 51 Amberley Avenue” that was presented to, and left on the table by, the Sport and Recreation Committee on 10 June 2019.

3.   That Council as the administering body under the Reserves Act 1977, on behalf of the Minister of Conservation, approves the lease of land at 51 Amberley Avenue, Palmerston North, to Palmerston North Judo Club Incorporated for a recreation activity.

4.   That Council agree to execute a new three (3) year lease (with a right of renewal) between Palmerston North City Council and Palmerston North Judo Club Incorporated for 51 Amberley Avenue, Palmerston North.

5.   That the Chief Executive ensures Council officers work with Highbury Mixed Martial Arts to try to find an alternative venue.