Palmerston North City Council

Minutes of the Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 18 September 2019, commencing at 1.05 pm

Members Present:	Palmerston North City Council Mayor Grant Smith (Chairperson), Deputy Mayor Tangi Utikere, Councillors Jim Jefferies, Leonie Hapeta and Susan Baty.
	Manawatu District Council Mayor Helen Worboys (Deputy Chairperson), Deputy Mayor Michael Ford, Councillors Barbara Cameron, Shane Casey and Phil Marsh.
Non Members:	Palmerston North City Council Councillors Brent Barrett and Karen Naylor.
	Manawatu District Council Councillor Steve Bielski.
Apologies:	Palmerston North City Council Councillors Vaughan Dennison, Duncan McCann and Gabrielle Bundy-Cooke. Manawatu District Council Councillor Alison Short.

1.

Apologies

The Committee resolved that the apologies be received from Councillors Vaughan Dennison, Duncan McCann, Gabrielle Bundy-Cooke and Councillor Alison Short.

Moved Mayor Grant Smith, seconded Shane Casey 

Carried

2.

NOTIFICATION OF ADDITIONAL ITEMS

None

3.

DECLARATIONS OF INTEREST

None

4.

PUBLIC COMMENT

None

5.

CONFIRMATION OF MINUTES

The Committee resolved that the minutes of the Manawatu District/Palmerston North City Joint Strategic Planning Committee Meeting Part I Public of 19 June 2019 be confirmed as a true and correct record.

Moved Mayor Helen Worboys, seconded Tangi Utikere

CARRIED

(Mayor Grant Smith abstained as he was an apology for the meeting)

5

6.

OFFICER REPORTS

6.1 CEDA Annual Report 2018-19

Report of the General Manager - Strategy and Planning and General Manager – Community and Strategy.

The Committee Resolved that the Annual Report and Financial Statements for the Central Economic Development Agency (CEDA) for the year ended 30 June 2019 be received.

Moved Grant Smith, seconded Mayor Helen Worboys

CARRIED

6.2       ceda 2020-2021 letter of expectations

Report of the General Manager - Strategy and Planning and General Manager – Community and Strategy dated 14 August 2019.

Deputy Mayor Utikere proposed an additional recommendation to the motion:

“That subject to the inclusion of ‘International Education’ as a specific strategic priority, which encompasses a commitment to recruitment, pastoral care and the maintenance of existing and new partnership, and how this will be measured.” 

Following advice from officers the motion was amended to remove ‘pastoral care’.  Cr Cameron asked to include Feilding High School in the list of schools.

Cr Hapeta requested to have No. 3 as a separate motion.

The Committee Resolved 

1. That the Joint Strategic Planning Committee approves the proposed 2020-2021 Letter of Expectations (LOE) for the Central Economic Development Agency Limited.

2. That the Mayor and Chief Executive of the Manawatu District Council and the Mayor and Chief Executive of the Palmerston North City Council be delegated authority to approve minor amendments to the Letter of Expectations prior to the document being signed.

Moved Tangi Utikere, seconded Grant Smith

CARRIED

3. That subject to the inclusion of ‘International Education’ as a specified strategic priority, which encompasses a commitment to recruitment and the maintenance of existing and new partnerships, and how this will be measured.

Moved Tangi Utikere, seconded Grant Smith

CARRIED

(Cr Hapeta abstained)

107

7.

CONSIDERATION OF ADDITIONAL ITEMS (if any)

None.

Mayor Helen Worboys thanked Councillor Barbara Cameron for her work over the years,  and wished her well in retirement.

Mayor Grant Smith also thanked members from the District for their contributions to the Joint Committee.  He then thanked City members of the committee and especially thanked Councillor Jim Jefferies who is also retiring.

8.

EXCLUSION OF PUBLIC

Recommendation to Exclude Public

Moved Grant Smith, seconded Helen Worboys

The COMMITTEE RESOLVED:

That the public be excluded from the following parts of the proceedings of this meeting, namely:

a) CEDA 2020-2021 Appointment of Directors

That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Grounds under Section 48(1) for the passing of this resolution
a)    CEDA 2020-2021 Appointment of Directors	Section 7(2)(a) – to protect the privacy of natural persons, including that of deceased natural persons.	Section 48(1)(a) - the public conduct of the relevant part of the proceedings would be likely to result in a disclosure of information for which good reason for withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987.

This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.

Also, that Don Martin be permitted to stay at the meeting while the public is excluded.

CARRIED

The public part of the meeting finished at 1.40pm.

Confirmed      2019

Chairperson