Palmerston North City Council
Minutes of
the Extraordinary Sport and Recreation Committee Meeting Part I Public, held in
the Council Chamber, First Floor, Civic Administration Building, 32 The Square,
Palmerston North on 16 September 2019, commencing at 9.00am
Members
Present:
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Councillor Leonie Hapeta (in the Chair),
The Mayor (Grant Smith) and Councillors Brent Barrett, Vaughan Dennison, Lew
Findlay QSM, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and
Aleisha Rutherford.
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Non Members:
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Councillors Susan Baty, Rachel Bowen,
Gabrielle Bundy-Cooke, Karen Naylor and Tangi Utikere.
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Apologies:
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The Mayor (early departure on Council
business) and Councillors Adrian Broad, Lew Findlay (early departure), Duncan
McCann (early departure), Karen Naylor and Aleisha Rutherford (early
departure).
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Councillor Duncan McCann was not present when the meeting
resumed at 1.00pm. He entered the meeting again at 1.08pm during consideration of clause 47. He
was not present when the meeting resumed at 3.10pm. He entered the
meeting again at 3.15pm during consideration of clause 55.
Councillor Karen Naylor was not present when the meeting resumed at
1.00pm. She was not present for clauses 47 to 57 inclusive.
Councillor Aleisha Rutherford left the meeting at 1.33pm during
consideration of clause 50.
She entered the meeting again at 1.51pm during consideration of
clause 51. Councillor Rutherford was not present when the meeting resumed
at 3.10pm. She was not present for clauses 50 and 55 to 57 inclusive.
Councillor Lorna Johnson left the meeting at 1.34pm during
consideration of clause 50. She entered the meeting again
at 2.00pm during consideration of clause 53. She was not present for clauses 50 to 52 inclusive.
The Mayor (Grant Smith) left the meeting at 1.55pm. He was not
present for clauses 52 to 57 inclusive.
46-19
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Apologies
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Moved
Leonie Hapeta, seconded Vaughan Dennison.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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Clause 46-19 above was carried 15 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and
Tangi Utikere.
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The meeting adjourned at 9.02am
The meeting resumed at 1.00pm
When the meeting resumed
Councillors Duncan McCann and Karen Naylor were not present
47-19
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Public Comment
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Public comment was made by Mr Josh Kurene
regarding Potential Lease of 51 Amberley Avenue.
Councillor Duncan McCann entered the meeting at
1.08pm
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Moved
Leonie Hapeta, seconded Aleisha Rutherford.
The
COMMITTEE RESOLVED
1. That
the Public Comment be received for information.
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Clause 47-19 above was
carried 13 votes to 0, with 1 abstention, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
Abstained:
Councillor Duncan McCann.
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48-19
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Recommendation to Exclude Public
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Moved
Leonie Hapeta, seconded Rachel Bowen.
The
COMMITTEE RESOLVED
1. “That
the public be excluded from the following parts of the proceedings of this meeting
listed in the table below.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this
resolution in relation to each matter, and the specific grounds under Section
48(1) of the Local Government Official Information and Meetings Act 1987 for
the passing of this resolution are as follows:
General
subject of each matter to be considered
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Reason for
passing this resolution in relation to each matter
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Ground(s)
under Section 48(1) for passing this resolution
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1.
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Artificial football turf - Financial Assessment
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Third Party Commercial
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s7(2)(b)(ii)
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This
resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by Section 6 or Section 7 of that Act which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public as stated in the above table.
Also
that the persons listed below be permitted to remain after the public has
been excluded for the reasons stated.
Chief
Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief
Infrastructure Officer (Tom Williams), General Manager – Strategy and
Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief
Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing
and Communications (Sacha Haskell), Sandra King (Executive Officer) because
of their knowledge and ability to provide the meeting with advice on matters
both from an organisation-wide context (being members of the Council’s
Executive Leadership Team) and also from their specific role within the
Council.
Legal
Counsel (John Annabell), because of his knowledge and ability to provide the
meeting with legal and procedural advice.
Democracy
Administrators (Carly Chang, Courtney Kibby, Natalya Kushnirenko, and Penny
Odell), because of their knowledge and ability to provide the meeting with
procedural advice and record the proceedings of the meeting.
Policy
and Strategy Manager (Julie Macdonald), Policy Analyst (Ann-Marie Mori),
Senior Parks Planner (Aaron Phillips) because of their knowledge and ability
to assist the meeting in speaking to their report and answering questions,
noting that such officer will be present at the meeting only for the item
that relate to their respective report.
Consultant
(Richard Lindsay) because of their knowledge and ability to assist the
meeting in speaking to their report/s and answering questions, noting that
such person/s will be present at the meeting only for the items that relate
to their respective report.
2 That
the remainder of business for the Part I Agenda be adjourned until the
conclusion of the Part II Agenda.”
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Clause 48-19 above was
carried 14 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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49-19
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Exclusion of Public
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Moved
Leonie Hapeta, seconded Susan Baty.
The
COMMITTEE RESOLVED
1. That
Don Martin be permitted to remain after the public has been excluded.
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Clause 49-19 above was carried 14 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna
Johnson, Duncan McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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The public part of the meeting adjourned at 1.14pm
The public part of the meeting
resumed at 1.25pm
50-19
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Deputation - Ashhurst Scout Group
Mr Mark
Drury from Ashhurst Scout Group provided a deputation to the Committee
regarding leasing PNCC Parks and Reserves land to construct a building
prescribed for scouting use.
The Scout
Group and Project Manager recently held a community event to inform the
community of its intentions and to ascertain their views on the
project. Feedback was extremely positive.
The event
was also an opportunity to identify other community groups that may be
interested in utilising the building, which would inform the design of the
building and identify potential revenue.
The design
of the building will be as eco-friendly as possible, teaching children
positive responsible management of the future.
Councillor Aleisha Rutherford left the meeting at 1.33pm
Councillor Lorna Johnson left the meeting at 1.34pm
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Moved Leonie Hapeta, seconded Duncan McCann.
The COMMITTEE RESOLVED
1. That
the Sport and Recreation Committee receive the deputation for information.
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Clause 50-19 above was
carried 12 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan
McCann, Bruno Petrenas and Tangi Utikere.
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51-19
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Presentation - Palmerston North Boys High School
Mr Dave Bovey, Rector, Palmerston North Boys High School
made a presentation to the Committee regarding future development plans for
the School.
These include plans for a new hockey turf, a new pavilion
that will service both hockey and cricket fields and contain a function room
and changing facilities, and a new gymnasium which will include a full size
basketball court and viewing space.
The funding would have to be
sourced externally as there will be no Ministry of Education funding
available. The school would make a contribution but the majority of the
required funds would need to be raised via a fundraising project.
Councillor Aleisha
Rutherford entered the meeting again at 1.51pm
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Moved Leonie Hapeta, seconded Susan Baty.
The COMMITTEE RESOLVED
1. That
the Sport and Recreation Committee receive the presentation for information.
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Clause 51-19 above was
carried 13 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke,
Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Duncan
McCann, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
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The Mayor (Grant Smith) left
the meeting at 1.55pm
52-19
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Confirmation of Minutes
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Moved
Aleisha Rutherford, seconded Duncan McCann.
The
COMMITTEE RESOLVED
1. That the
minutes of the extraordinary Sport and Recreation Committee meeting of 26
August 2019 Part I Public be confirmed as a true and correct record.
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Clause 52-19 above was
carried 11 votes to 1, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew
Findlay QSM, Jim Jefferies, Duncan McCann, Bruno Petrenas, Aleisha Rutherford
and Tangi Utikere.
Against:
Councillor Leonie Hapeta.
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53-19
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Sport Manawatū twelve month report (1 July 2018 to
30 June 2019) to Palmerston North City Council
Memorandum, presented by
Julie Macdonald - Policy & Strategy Manager.
Councillor
Lorna Johnson entered the meeting at 2.00pm
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Moved Leonie Hapeta, seconded Rachel
Bowen.
The COMMITTEE
RESOLVED
1. That
the Committee receive the memorandum entitled ‘Sport Manawatū
twelve month report (1 July 2018 to 30 June 2019) to Palmerston North City
Council’.
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Clause 53-19
above was carried 13 votes to 0, the voting being as follows:
For:
Councillors Brent
Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison,
Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno
Petrenas, Aleisha Rutherford and Tangi Utikere.
Note:
Councillor Jim Jefferies declared a conflict of interest on item 53-19 above.
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54-19
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Ashhurst Domain - Function Centre lease proposal
Report, presented by Aaron
Phillips, Senior Parks Planner.
Following discussion Elected
Members were of the view that that there was scope for a more detailed
consultation with the community, in particular with directly affected
residents.
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Moved Leonie Hapeta, seconded Tangi Utikere.
The COMMITTEE RECOMMENDS
1. That
the Committee considers there to have been an insufficient opportunity for
consultation with the wider community about the proposal. As such, that
the Chief Executive be instructed to undertake a further round of public
consultation, following which the decision regarding the Function Centre
Lease Proposal will be made by the new Council.
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Clause 54-19
above was carried 8 votes to 5, the voting being as follows:
For:
Councillors Susan Baty,
Rachel Bowen, Gabrielle Bundy-Cooke, Leonie Hapeta, Duncan McCann, Bruno
Petrenas, Aleisha Rutherford and Tangi Utikere.
Against:
Councillors Brent Barrett,
Vaughan Dennison, Lew Findlay QSM, Jim Jefferies and Lorna Johnson.
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Moved Leonie Hapeta, seconded Tangi Utikere.
2. That
the desirability of hospitality services in the Ashhurst Domain be referred
to the process underway to review the Ashhurst Domain Reserve Management and
Development Plan.
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Clause 54-19 above was carried
12 votes to 0, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew
Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Bruno Petrenas,
Aleisha Rutherford and Tangi Utikere.
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The meeting adjourned at 2.57pm
The meeting resumed at 3.10pm
When the meeting resumed Councillors Duncan McCann
and Aleisha Rutherford were not present
55-19
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Hokowhitu Lagoon Water Quality - Investigation and
Monitoring Plan - Project Progress Report
Memorandum, presented by
Robert van Bentum, Manager - Transport and Infrastructure.
Councillor
Duncan McCann entered the meeting again at 3.15pm
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Moved Duncan McCann, seconded Lorna Johnson.
The COMMITTEE RESOLVED
1. That
Council receive the report titled “Hokowhitu Lagoon Water Quality
– Investigation and Monitoring Plan – Progress Report”,
noting the progress made and the further work scheduled to be undertaken in
the 2019-20 Financial Year.
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Clause 55-19 above was
carried 12 votes to 0, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew
Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann,
Bruno Petrenas and Tangi Utikere.
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56-19
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Additional Information - Potential Lease of 51 Amberley
Avenue
Memorandum, presented by
Bryce Hosking - Manager - Property.
After discussion Elected
Members requested that Council officers work with Highbury Mixed Martial Arts
to find a suitable alternative venue.
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Moved Leonie Hapeta, seconded Duncan McCann.
The COMMITTEE RESOLVED
1. That
the Memorandum dated 17 May 2019 and titled “Potential Lease of 51
Amberley Avenue” be uplifted from the table.
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Clause 56.1 above was carried 12 votes to 0, the
voting being as follows:
For:
Councillors Brent Barrett, Susan Baty, Rachel Bowen,
Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim
Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi Utikere.
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Moved Susan Baty, seconded
Gabrielle Bundy-Cooke.
The COMMITTEE RECOMMENDS
2. That
Council receives the report titled “Additional Information –
Potential Lease of 51 Amberley Avenue” dated 29 July 2019 for
information to be considered in conjunction with the report titled
“Potential Lease of 51 Amberley Avenue” that was presented to,
and left on the table by, the Sport and Recreation Committee on 10 June 2019.
3. That
Council as the administering body under the Reserves Act 1977, on behalf of
the Minister of Conservation, approves the lease of land at 51 Amberley
Avenue, Palmerston North, to Palmerston North Judo Club Incorporated for a
recreation activity.
4. That
Council agree to execute a new three (3) year lease (with a right of renewal)
between Palmerston North City Council and Palmerston North Judo Club
Incorporated for 51 Amberley Avenue, Palmerston North.
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Clauses 56.2, 56.3 and 56.4 above were carried 8
votes to 4, the voting being as follows:
For:
Councillors Susan Baty, Rachel Bowen, Vaughan
Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Bruno Petrenas and
Tangi Utikere.
Against:
Councillors Brent Barrett, Gabrielle Bundy-Cooke, Lorna
Johnson and Duncan McCann.
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Moved Lorna Johnson, seconded
Tangi Utikere.
5. That
the Chief Executive ensures Council officers work with Highbury Mixed Martial
Arts to try to find an alternative venue.
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Clause 56.5 above was carried 12 votes to 0, the
voting being as follows:
For:
Councillors Brent Barrett, Susan Baty, Rachel
Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie
Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Bruno Petrenas and Tangi
Utikere.
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57-19
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Committee Work Schedule
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Moved Susan Baty, seconded Tangi Utikere.
The COMMITTEE RESOLVED
1. That
the Sport and Recreation Committee receive its Work Schedule dated September
2019.
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Clause 57-19 above was
carried 12 votes to 0, the voting being as follows:
For:
Councillors Brent Barrett,
Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew
Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann,
Bruno Petrenas and Tangi Utikere.
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The meeting finished at 3.42pm
Confirmed 7 October 2019
Chairperson Chief
Executive