Minutes of Council

Palmerston North City Council

Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 07 October 2019, commencing at 9.00am

Members

Present:

Mayor Grant Smith (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Adrian Broad, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillor Adrian Broad was not present when the meeting resumed at 11.38am. He was not present for clauses 125 to 132 inclusive.

Councillor Gabrielle Bundy-Cooke was not present when the meeting resumed at 11.38am. She entered the meeting again at 11.41am after consideration of clause 125. She was not present for clause 125.

Councillor Vaughan Dennison was not present when the meeting resumed at 11.38am. He entered the meeting again at 11.41am after consideration of clause 125. He was not present for clause 125.

124-19

Acknowledgement of Service of Retiring Councillors

Rangitāne acknowledged the impending retirement of Councillors Gabrielle Bundy-Cooke, Adrian Broad and Jim Jefferies and presented each of them with a pendant.

The Mayor acknowledged the Councillors’ impending retirement, gave a short speech and presented each of them with a gift.

In her reply, Councillor Bundy-Cooke commented on the definition of ‘valedictory speech’ – a fond farewell to listeners, inspiring them to continue doing a great job. She reflected also on the English translation of the Maori proverb – ‘it is the people, it is the people, it is the people’ and stated that her whole life had been about people.

Councillor Bundy-Cooke noted her interest in small towns and special mention was made of Bunnythorpe; she encouraged everyone to continue supporting a town built on family and history.

She believed we lived in the best city in New Zealand and that we should continue to encourage people we know to return home to Palmerston North.

Acknowledgment was made to fellow Elected Members, Management Team and Council staff for their support over the last three years; she felt she was leaving the city in the best possible hands. She thanked her husband Jeff and her family for their support and encouragement.

In his reply, Councillor Broad made special mention of the overwhelming and humbling support he received during his recent illness, and acknowledgment was made also of the support he had received over the last 33 years. He made particular mention of his association with Arohanui Hospice and how proud he was of the work done in this space.

Councillor Broad made mention of a plaque at the Lido from 1917 mentioning a Borough Councillor who was in fact his great great uncle. He went on to acknowledge his extended family for their support and encouragement, especially over the last two months.

He felt he was leaving the city in good shape, and that it had been an amazing journey!

In his reply, Councillor Jim Jefferies thanked Rangitāne for a gift he would treasure.

He noted that Council had not always been a pleasant place to be, but over the last ten years it had been a pleasure to be involved. He made particular mention of the introduction of recycling bins, something that involved almost every household in the city buying into a decision Council had made.

Councillor Jefferies mentioned the recent acknowledgement of his association with the Regent Theatre and that he hoped the city would continue to strive towards being an Arts Powerhouse. He also made reference to his passion for cycling and the work being done to ensure safe cycling in the city.

He thanked his wife Alison, his children and grandchildren for their support and wished all the best to Elected Members and Council staff, who he had thoroughly enjoyed working with.

The Mayor acknowledged all Councillors over the past term of Council and Elected Members took the opportunity to acknowledge their fellow councillors and to make various comments.

The meeting adjourned at 11.15am

The meeting resumed at 11.38am

When the meeting resumed Councillors Adrian Broad, Gabrielle Bundy-Cooke and Vaughan Dennison were not present.

125-19

Confirmation of Minutes

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the minutes of the ordinary meeting of 23 September 2019 Part I Public be confirmed as a true and correct record.

Clause 125-19 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Councillors Gabrielle Bundy-Cooke and Vaughan Dennison entered the meeting at 11.41am

Reports

126-19

CET Arena Redevelopment Programmes

Memorandum, presented by Bryce Hosking, Manager - Property.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That Council approve the $1,019,783 of external funding currently apportioned to Programme 1082 for the Speedway Pits Relocation, to be split between Programme 1082 and Programme 1083, effectively:

a) Reducing the amount of external funding required for the Speedway Pits Relocation;

b) Changing the Entrance Plaza project budget to be partly externally funded; and

c) Transfer the Council funding for the Entrance Plaza project budget, equal to the sum of the allocated external funding portion, to the Speedway Pits project budget.

2. That Council give delegated authority to the Chief Executive to approve the final amounts of the external funding to be apportioned to Programmes 1082 and 1083 once external funding amounts have been confirmed by third-party sources.

Clause 126-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

127-19	Update on Progress of the CET Arena Redevelopment Memorandum, presented by Bryce Hosking, Manager - Property. During discussion Elected Members expressed their thanks to the Project Team and Steering Committee for their work done to date and requested that more detail around budgets and financials be included in future six-monthly reporting.
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That Council receives the report titled ‘Update on Progress of the CET Arena Redevelopment’ dated 26 September 2019.
	Moved Karen Naylor, seconded Rachel Bowen. 2. That six-monthly reporting on the CET Arena Redevelopment will be provided to the appropriate Committee of the new Council.
	Clause 127-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

128-19

Palmerston North Performing Arts Trust - Annual Report and Audited Annual Accounts 2019

Memorandum, presented by Sheryl Bryant, General Manager - Strategy & Planning.

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

1. That the Palmerston North Performing Arts Trust Annual Report and financial statements 2018/2019 as attached to the memorandum dated 26 September 2019 and titled `Palmerston North Performing Arts Trust – Annual Report and Audited Annual Accounts 2019’ be received for information.

Clause 128-19 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

129-19

Appointment of Commissioners - Resource Consent Hearing - 126 Turitea Road

Memorandum, presented by John Annabell, Legal Counsel.

Moved Grant Smith, seconded Vaughan Dennison.

RESOLVED

1. That Tangi Utikere, Susan Baty and Aleisha Rutherford be appointed as Commissioners to hear and decide a resource consent application made by Guardian Tree Services Limited for the operation of a non-rural activity in a rural zone at 126 Turitea Road, together with a subdivision consent for a two lot subdivision of that land.

2. That the appointed Commissioners be delegated all the usual powers of Commissioners under the Resource Management Act 1991 and the Council’s Delegations Manual and that Tangi Utikere be appointed as Chairperson of the panel, and that these appointments apply regardless whether or not the appointed Commissioners are re-elected to the Palmerston North City Council at the forthcoming local government elections.

Clause 129-19 above was carried 12 votes to 0, with 3 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor and Bruno Petrenas.

Abstained:

Councillors Susan Baty, Aleisha Rutherford and Tangi Utikere.

130-19

The Manawatū River - Manawatu Golf Club Proposed Land Exchange

Report, presented by Bryce Hosking, Manager - Property.

Moved Jim Jefferies, seconded Karen Naylor.

RESOLVED

1. That Council approves consultation with the public, as per Section 15 & 119 of the Reserves Act 1977, on the proposal to exchange 800 square metres of land, being part of lot Part Section 1678 Town of Palmerston North, in return for 9,350 square metres of land owned by Manawatū Golf Club land, being part of Pt Lot 3 DP 19255, Sec 1679 TN OF Palmerston North, Pt Lot 1 DP 1332, and Pt Lot 261 DP 666.

2. That if the reserve exchange is approved after consultation and consideration of objections, the Council authorise the Chief Executive to redirect current parks land purchase budget that are unlikely to be spend in current financial year to the land exchange, noting overall land purchase programmes for 2020/2021 annual plan will be revised.

Clause 130-19 above was carried 15 votes to 0, the voting being as follows:

For:

131-19	Council Work Schedule Elected Members requested that a report regarding the Creative Cities Index be provided to the appropriate Committee of Council in the new triennium.
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the Council receive its Work Schedule dated October 2019.
	Moved Rachel Bowen, seconded Lorna Johnson. 2. That a report on the feedback and outcomes from the Creative Cities Index be provided to the appropriate Committee of Council in the new triennium.
	Clause 131-19 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Gabrielle Bundy-Cooke, Vaughan Dennison, Lew Findlay QSM, Leonie Hapeta, Jim Jefferies, Lorna Johnson, Duncan McCann, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Exclusion of Public

132-19

Recommendation to Exclude Public

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

“1. That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
13.	Minutes of the ordinary meeting - Part II Confidential - 23 September 2019 Minutes of the ordinary meeting - Confidential Part II(b) - Limited Circulation - 23 September 2019	For the reasons set out in the ordinary minutes of 23 September 2019, held in public present.
14.	Civic Honour Awards 2019	Privacy	s7(2)(a)
15.	Rotation of Trustees on Palmerston North Performing Arts Trust Board	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

Chief Executive (Heather Shotter), Chief Financial Officer (Grant Elliott), Chief Infrastructure Officer (Tom Williams), General Manager – Strategy and Planning (Sheryl Bryant), General Manager - Community (Debbie Duncan), Chief Customer and Operating Officer (Chris Dyhrberg), General Manager - Marketing and Communications (Sacha Haskell), Sandra King (Executive Officer) because of their knowledge and ability to provide the meeting with advice on matters both from an organisation-wide context (being members of the Council’s Executive Leadership Team) and also from their specific role within the Council.

Legal Counsel (John Annabell), because of his knowledge and ability to provide the meeting with legal and procedural advice.

Democracy Administrators (Carly Chang, Courtney Kibby, and Natalya Kushnirenko), because of their knowledge and ability to provide the meeting with procedural advice and record the proceedings of the meeting.

2. That John Lynch, Gina Cole, Fiona Dredge and Susie Williams-Dobson be permitted to remain after the public has been excluded.”

Clause 132-19 above was carried 15 votes to 0, the voting being as follows:

For:

The public part of the meeting finished at 12.50pm

Confirmed 11 October 2019

Mayor Chief Executive