Palmerston North City Council

Minutes of the Arts, Culture & Heritage Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 11 December 2019, commencing at 9.03am

Members Present:	Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Zulfiqar Butt, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.
Non Members:	Councillors Susan Baty, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan and Aleisha Rutherford.
Apologies:	The Mayor (Grant Smith) (for early departure on Council business).

The Mayor (Grant Smith) left the meeting at 9.53am during consideration of clause 37.  He was not present for clauses 37 and 38.

Note:  Kathy Dever-Tod read a statement from Chris Muckersie regarding replacement plaques for two trees in The Square that have been presented to Council.

34-19	Apologies
	Moved Vaughan Dennison, seconded Leonie Hapeta. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.
	Clause 34-19 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

35-19	Public Participation at Meetings Memorandum, presented by Natalya Kushnirenko, Democracy & Governance Administrator.
	Moved Rachel Bowen, seconded Brent Barrett. The COMMITTEE RESOLVED 1.   That the Arts, Culture & Heritage Committee set aside a public comment section of not more than 30 minutes at the commencement of each ordinary meeting of the Committee to provide members of the community the opportunity to comment.
	Clause 35-19 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

36-19	Presentation - NZ Rugby Museum Mr Stephen Berg made a presentation on behalf of New Zealand Rugby Museum regarding the recent exhibition in Japan for the Rugby World Cup, which was very well received.  The Museum had commenced negotiations regarding taking an exhibition to France for the 2023 Rugby World Cup. The Museum was interested in a secure, long term arrangement with Palmerston North City Council, and would like to continue to be located in the cultural centre/museum precinct as it had a good relationship with Te Manawa.  The Museum would like the redevelopment plans to include additional room for display and space for visitor interaction.  There could be opportunities to explore in terms of archiving, National Library and a NZ Rugby Hall of Fame. Elected Members congratulated the Museum on the successful visit to Japan, and noted the Museum continued to be a drawcard for visitors to the City.
	Moved Karen Naylor, seconded Tangi Utikere. The COMMITTEE RESOLVED 1.   That the Arts, Culture & Heritage Committee receive the presentation for information.
	Clause 36-19 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

37-19	Cultural CCOs Annual Reports for year ended 30 June 2019 Memorandum, presented by Joann Ransom - Community Development Manager. The Mayor (Grant Smith) left the meeting at 9.53am. The meeting adjourned at 10.45am. The meeting resumed at 11.06am. After discussion the Community Development Manager advised the following corrections to her report: · With respect to the Regent Theatre, performance was $60,000 better than forecast · With respect to Te Manawa, the number of visitors through the door was 126,000 plus 50,000 who engaged with the Museum and Gallery digitally Elected Members expressed their thanks to the CCOs and their teams for the support they provided to the community.
	Moved Rachel Bowen, seconded Brent Barrett. The COMMITTEE RESOLVED 1.   That the Annual Reports for the year ended 30 June 2019 submitted by The Globe Theatre Trust Board, Te Manawa Museums Trust Board, Caccia Birch Trust Board and The Regent Theatre Trust Board (the cultural CCOs) be received. 2.   That the performance achieved by each of the four cultural CCOs be noted. 3.   That the Committee thank the Chairs, Board members, staff and volunteers of the cultural CCOs for their contributions and commitment during the 2018-19 year.
	Clause 37-19 above was carried 15 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

38-19	Committee Work Schedule
	Moved Rachel Bowen, seconded Brent Barrett. The COMMITTEE RESOLVED 1.   That the Arts, Culture & Heritage Committee receive its Work Schedule dated December 2019. 2.   That the Chief Executive be instructed to provide a report on the status and activities of the Arts Powerhouse Group.
	Clause 38-19 above was carried 15 votes to 0, the voting being as follows: For: Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting finished at 11.32am

Confirmed 4 March 2020

Chairperson