Palmerston North City Council
Minutes of the Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 18 December 2019, commencing at 9.00am
Members Present: |
The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
Apologies: |
Councillors Leonie Hapeta and Patrick Handcock ONZM. |
Councillor Aleisha Rutherford left the meeting at 9.45am during consideration of clause 156. She entered the meeting again at 10.36am after the consideration of clause 157. She was not present for clauses 156 and 157.
Councillor Lew Findlay was not present when the meeting resumed at 1.33pm. He entered the meeting again 1.35pm during consideration of clause 170. He was not present for clause 169.
155-19 |
|
|
Moved Grant Smith, seconded Tangi Utikere. RESOLVED that the following late items be accepted for consideration. 1. Changes to Councillor Portfolios The reason why this report is late is because advice was being sought on appropriate membership of portfolios. This report is urgent as portfolios are to start as soon as possible in the New Year. 2. Award of
Contract 3735 - Streets for People, Square East Stage 2 (Part II) |
|
Clause 155-19 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
Presentation - Horizons Regional Council Councillor Aleisha Rutherford left the meeting at 9.45am Ged Shirley and Kelly Curry of Horizons Regional Council made a presentation regarding the proposed launch of the new bus ticketing system (‘Bee’ card) in Palmerston North and the region. This would be the first step in a national travel card system, which would operate across nine regions when fully implemented. The card would operate on a tag on, tag off basis (like Snapper cards in the Wellington region) with a website where users could top up card balances, etc. Concession cardholders would be able to get their concession loaded on to their new Bee card and would be informed of this new process. Horizons had rolled out Bee card in Whanganui, and the lessons learnt would inform the planned roll out in Palmerston North; go live is planned for early in February 2020. This new system would enable improved data analysis which would be used to plan services and improve efficiency. Collateral would follow with targeted advertising for different user groups. Elected Members would be asked to assist as ‘am-bus-adors’ in the near future. |
|
|
Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. That the Council receive the presentation for information. |
|
Clause 156-19 above was carried 13 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
The meeting adjourned at 10.18am
The meeting resumed at 10.36am
When the meeting resumed Councillor Aleisha Rutherford was present
Reports
The meeting adjourned at 12.21pm
The meeting resumed at 1.33pm
When the meeting resumed Councillor Lew Findlay was not present
Recommendations from Committee Meetings
Exclusion of Public
173-19 |
Recommendation to Exclude Public |
||||||||||||||||||||
|
Moved Grant Smith, seconded Tangi Utikere. RESOLVED “That the public be excluded from the following parts of the proceedings of this meeting listed in the table below. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table. Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated. [Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified]. |
||||||||||||||||||||
|
Clause 173-19 above was carried 14 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. |
The public part of the meeting finished at 4.07pm.
Confirmed 26 February 2020
Mayor
Council - Part I 18 December 2019
Recommendations from Committee
TO: Council
MEETING DATE: 18 December 2019
TITLE: Presentation of the Part I Public Finance & Audit Committee Recommendations from its 4 December 2019 Meeting
Set out below are the recommendations only from the Finance & Audit Committee meeting Part I Public held on 4 December 2019. The Council may resolve to adopt, amend, receive, note or not adopt any such recommendations. (SO 3.18.1)
77-19 |
Review of Structure of Dog Control Fees Memorandum, presented by Steve Paterson, Strategy Manager - Finance. The COMMITTEE RECOMMENDS 1. That the report be received and that it be noted that officers will be placing more emphasis than before on monitoring compliance with the criteria for classification as a preferred owner. 2. That no specific change be made to the charging structure for animal control fees but the rationale for the components of the fees be consciously considered each year as part of the process of recommending an updated schedule of fees and charges. |
78-19 |
Contract Approval - CET Arena - Arena 2 Ceiling, Lighting and Fire System Upgrade Memorandum, presented by Bryce Hosking, Manager - Property. The COMMITTEE RECOMMENDS 1. That the Council approves the contract between Palmerston North City Council and Colspec Construction Limited for the Arena 2 Ceiling, Lighting and Fire System Upgrade for the sum of $2,082,757 + GST. This is for the major construction works including contingency, beginning on 9 December 2019. 2. That the Council notes that: a) Enabling and minor works for this project, including the procurement of materials and sub-contractors, have already been completed. These works will be reflected in the contract between Palmerston North City Council and Project Work 2008 Limited for the Arena 2 Ceiling, Lighting and Fire System Upgrade for the sum of $277,244 + GST; and b) The major construction works covered in the contract to be approved in Recommendation 1 of the report titled “Contract Approval – CET Arena – Arena 2 Ceiling, Lighting and Fire System Upgrade” and dated 4 December 2019, are set to begin on 9 December 2019. This means works will commence prior to Recommendation 1 being approved by Council. |
79-19 |
New Deed of Lease for 21 Havelock Avenue Memorandum, presented by Bryce Hosking, Manager - Property. The COMMITTEE RECOMMENDS 1. That the Council as the administering body under the Reserves Act 1977, on behalf of the Minister of Conservation, approves the lease of land and building at 21 Havelock Avenue, Palmerston North, to Papaioea Pasifika Centre Trust. 2. That the Council agree to execute a new five-year and nine-months lease between Palmerston North City Council and Papaioea Pasifika Centre Trust for 21 Havelock Avenue, Palmerston North. |
81-19 |
Request for City Wide Capital New Programme to Fund New Parking Infrastructure Memorandum, presented by Robert van Bentum, Manager Transport and Infrastructure. The COMMITTEE RECOMMENDS 1. That the Council approve a Capital New Programme entitled City Wide - On-Street Parking Infrastructure for the 2019-20 financial year with a budget of $75,000. |
82-19 |
Te Motu o Poutoa Land Purchase Opportunity Report, presented by Kathy Dever-Tod, Parks and Reserves Manager. The COMMITTEE RECOMMENDS 1. That the Council purchases the land at the entranceway to Te Motu o Poutoa for $300,000 from Higgins Family Holdings. 2. That the Council funds the $300,000 land purchase by: 1. transferring $170,000 of the unspent budget from Programme 708 (Urban Growth - Aokautere - Reserves Land Purchase) to this purchase; and 2. utilising $130,000 of unallocated budget from Programme 94 (Walkways and Shared Path – Purchase of Land to Extend Walkways) for this purchase to make up the total. 3. That the top up of Programme 708 (Urban Growth - Aokautere - Reserves Land Purchase) of $170,000 to cover the amount used at Te Motu o Poutoa to purchase the entranceway land be referred to the next 10 Year Plan 2021 process. |
83-19 |
CET Arena Redevelopment Update Memorandum, presented by Bryce Hosking, Manager - Property. The COMMITTEE RECOMMENDS 1. That Council approve the plan to deliver Programmes 1534 (Embankment), 1082 (Speedway Pits Relocation) and 1083 (Entrance Plaza) concurrently as one project through a single main contractor during the 2019/20 and 2020/21 years. 2. That Council approve the budgets for these Programmes totalling $6.833m for the current 2019/20 financial year and $8.862m for the 2020/21 financial year as follows:
3. That Council note that as a consequence of the changes above the remaining LTP budgets for the following Programmes have been reduced to the following:
|
Nil