Minutes of Community Development Committee

Palmerston North City Council

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 05 February 2020, commencing at 9.00am

Members

Present:

Councillor Lorna Johnson (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Non Members:

Councillors Vaughan Dennison and Tangi Utikere.

Apologies:

Councillor Leonie Hapeta and Ms Danielle Harris.

1-20

Apologies

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 1-20 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

2-20

Notification of Additional Item

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE NOTED

1. That the Report to be considered on Pages 11-13 of the Agenda would be replaced by the Report entitled ‘Final Report on Fees for Service Contracts 2016-2019’ that had been circulated as an Additional Item. The reason for this replacement was to correct inaccuracies, and to provide more information than that contained in the original Report.

Clause 2-20 above was carried 15 votes to 0, the voting being as follows:

For:

3-20

Public Participation at Meetings

Memorandum, presented by Natalya Kushnirenko, Democracy & Governance Administrator.

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Community Development Committee set aside a public comment section of not more than 30 minutes at the commencement of each ordinary meeting of the Committee to provide members of the community the opportunity to comment.

Clause 3-20 above was carried 15 votes to 0, the voting being as follows:

For:

4-20

Public Comment

Public comment was received from Mr James Beard regarding cooperation with Manawatu District Council over cycleways.

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the public comment be received for information.

Clause 4-20 above was carried 15 votes to 0, the voting being as follows:

For:

5-20

Final Report on Fees for Service Contracts 2016-2019

Memorandum, presented by Joann Ransom - Community Development Manager.

During discussion Elected Members raised questions relating to reporting on strategic priority grants and requested an additional recommendation to formalise reporting.

Moved Rachel Bowen, seconded Lorna Johnson.

The COMMITTEE RESOLVED

1. That the report entitled ‘Final Report on Fees for Service Contracts 2016-2019’ be received for information.

2. That the Chief Executive be instructed to provide a mid-term and final report on Strategic Priority Grant Funding issues and opportunities for the 2019-2022 term of Council.

Clause 5-20 above was carried 15 votes to 0, the voting being as follows:

For:

6-20

Neighbourhoods, Villages & Rural Portfolio Update (January 2020)

Memorandum, presented by Councillor Bruno Petrenas.

Moved Bruno Petrenas, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1. That the Neighbourhood Villages and Rural Portfolio update report for January 2020 be received for information.

Clause 6-20 above was carried 15 votes to 0, the voting being as follows:

For:

7-20

Safe City Portfolio Update (January 2020)

Memorandum, presented by Councillor Patrick Handcock.

Moved Patrick Handcock ONZM, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1. That the Safe City Portfolio update report for January 2020 be received for information.

Clause 7-20 above was carried 15 votes to 0, the voting being as follows:

For:

8-20

Health & Wellbeing Portfolio Update (January 2020)

Memorandum, presented by Councillor Bruno Petrenas (Acting for Councillor Billy Meehan).

Moved Billy Meehan, seconded Brent Barrett.

The COMMITTEE RESOLVED

1. That the Health & Wellbeing Portfolio update report for January 2020 be received for information.

Clause 8-20 above was carried 15 votes to 0, the voting being as follows:

For:

9-20	People & Community Portfolio Update (October 2019 - January 2020) Memorandum, presented by Councillor Lorna Johnson. During discussion Elected Members were of the opinion that due consideration should be given to supporting partnerships with diverse communities to deliver events, thereby encouraging inclusion in the wider community and consistency with Council direction.
	Moved Lorna Johnson, seconded Rachel Bowen. The COMMITTEE RESOLVED 1. That the People & Community update report for October to January 2020 be received for information.
	Clause 9.1 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.
	Moved Brent Barrett, seconded Lew Findlay QSM. The COMMITTEE RESOLVED 2. That the Chief Executive ensures appropriate programmes and budgets are included in the draft annual plan process to support the continued partnerships with diverse communities to deliver new and emerging diverse community events such as Diwali in the Square.
	Clause 9.2 above was carried 9 votes to 6, the voting being as follows: For: Councillors Brent Barrett, Rachel Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere. Against: The Mayor (Grant Smith) and Councillors Susan Baty, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and Karen Naylor.

10-20

Work Schedule

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1. That the Community Development Committee receive its Work Schedule dated February 2020.

Clause 10-20 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting finished at 10.10am.

Confirmed 25 February 2020

Chairperson