Minutes of a meeting of the Manawatū District / Palmerston North City Joint Strategic Planning Committee held on Thursday 12 March 2020, commencing at 1:00pm in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

 

PRESENT:	Mayor Helen Worboys Cr Steve Bielski Cr Michael Ford	(Chairperson) (Manawatū District Council) (Manawatū District Council)
	Cr Grant Hadfield Cr Phil Marsh	(Manawatū District Council) (Manawatū District Council)
	Mayor Grant Smith	(Palmerston North City Council)
	Cr Susan Baty Cr Leonie Hapeta Cr Aleisha Rutherford	(Palmerston North City Council) (Palmerston North City Council) (Palmerston North City Council)
	Cr Tangi Utikere	(Palmerston North City Council)
IN ATTENDANCE:	Cr Stuart Campbell Cr Heather Gee-Taylor Cr Hilary Humphrey Cr Andrew Quarrie Cr Alison Short	(Manawatū District Council) (Manawatū District Council) (Manawatū District Council) (Manawatū District Council) (Manawatū District Council)
	Cr Brent Barrett Cr Renee Dingwall Cr Lorna Johnson	(Palmerston North City Council) (Palmerston North City Council) (Palmerston North City Council)
	Cr Bruno Petrenas	(Palmerston North City Council)
	Richard Templer Brent Limmer   Michael Hawker Stacey Bell	(Chief Executive, MDC) (General Manager – Community and Strategy, MDC) (Project Delivery Manager, MDC) (Economist, MDC)
	Allie Dunn Steph Skinner	(Governance Team Leader, MDC) (Governance Officer, MDC)
	Sheryl Bryant	(General Manager Strategy and Planning, PNCC)
	Malcolm Bailey	(Chairperson, CEDA)
	John Fowke Blair O’Keefe Lucy Griffiths	(Board Member, CEDA) (Board Member, CEDA) (Board Member, CEDA)
	Linda Stewart Jacqui Middleton Janet Reynolds	(Chief Executive, CEDA) (Finance and Operations Manager, CEDA) (Marketing and Communications Manager, CEDA)
	Bobbi Eades	(Marketing and Communications Officer, CEDA)

JSP 20/001      MEETING OPENING

 

The Chief Executive of Manawatu District Council, Richard Templer, took the Chair and declared the meeting open.

 

 

JSP 20/002      APPOINTMENT OF CHAIRPERSON AND DEPUTY CHAIRPERSON

 

Report of the General Manager – Community and Strategy dated 2 March 2020 seeking formal appointment of the Chairperson and Deputy Chairperson of the Manawatū District/ Palmerston North City Joint Strategic Planning Committee.

 

RESOLVED

 

1.                    That the Manawatū District-Palmerston North City Joint Strategic Planning Committee uses System B of Clause 25 of Schedule 7 of the Local Government Act 2002 for the election of its Deputy Chairperson.

 

2.                    That the Manawatū District-Palmerston North City Joint Strategic Planning Committee appoints Mayor Helen Worboys as its Chairperson.

 

3.                    That the Manawatū District-Palmerston North City Joint Strategic Planning Committee appoints Mayor Grant Smith as its Deputy Chairperson.

 

Moved by:               Councillor Tangi Utikere Seconded by: Councillor Michael Ford CARRIED

Mayor Helen Worboys took the Chair

 

JSP 20/003      APOLOGIES

 

There were no apologies.

 

JSP 20/004      DECLARATIONS OF INTEREST

 

Name - Item

 

JSP 20/005      NOTIFICATION OF LATE ITEMS

 

There were no late items.

 

JSP 20/006      PUBLIC FORUM - MARTIN LEE – LIBRARY MEMBERSHIP

 

Martin Lee, a resident of Pohangina Valley in the Manawatū District, spoke about introducing reciprocal arrangements for library membership of Palmerston North City and Manawatū District. He noted that the Ashhurst Community Library was the closest library to his home, however to be able to use that Library there was an out of district fee to be paid.

 

RESOLVED

 

That the Chief Executives be requested to report back to the next meeting of the Joint Strategic Planning Committee regarding a reciprocal arrangement for library services.

 

Moved by:          Mayor Grant Smith

 

Seconded by:      Councillor Aleisha Rutherford

CARRIED

 

JSP 20/007      PRESENTATIONS

 

There were no presentations scheduled for this meeting.

 

JSP 20/008      CENTRAL ECONOMIC DEVELOPMENT AGENCY – SIX MONTH REPORT

 

Report of the General Manager – Community and Strategy and the General Manager Strategy and Planning dated 2 March 2020 presenting the Central Economic Development Agency's Half- Yearly Report to 31 December 2019.

 

Chairperson Malcolm Bailey, Chief Executive Linda Stewart, and Finance and Operations Manager Jacqui Middleton spoke to their report, highlighting key areas and answering questions from elected members.

 

RESOLVED

 

That the Central Economic Development Agency’s Half-Yearly Report to 31 December 2019 be received.

 

Moved by:                        Councillor Michael Ford Seconded by:                        Councillor Aleisha Rutherford CARRIED

JSP 20/009    CENTRAL ECONOMIC DEVELOPMENT AGENCY – DRAFT STATEMENT OF INTENT 2020-21

 

Report of the General Manager – Community and Strategy and the General Manager Strategy and Planning dated 2 March 2020 presenting the Central Economic Development Agency's Draft Statement of Intent 2020/21. General Manager – Community and Strategy Brent Limmer noted the recent changes in the Local Government Act 2002 regarding Council responsibilities for Council Controlled Organisations and Statements of Intents.

 

Chairperson Malcolm Bailey, Chief Executive Linda Stewart, and Finance and Operations Manager Jacqui Middleton answered questions from elected members regarding the draft Statement of Intention for 2020-21.

 

Noted concern .

 

RESOLVED

 

That the Central Economic Development Agency Draft Statement of Intent 2020/21 be received.

 

Moved by:                    Mayor Helen Worboys Seconded by:              Councillor Michael Ford CARRIED

JSP 20/010      CONSIDERATION OF LATE ITEMS

 

There were no late items notified for consideration.

 

JSP 20/011      NOTIFICATION OF ITEMS FOR FUTURE MEETINGS

 

Mayor Helen Worboys advised that an email would be sent to members prior to completing the agenda

 

JSP 20/012      PUBLIC EXCLUDED BUSINESS

 

RESOLVED

 

That the public be excluded from the following parts of the proceedings of this meeting, namely:

 

a)                   Appointment of Directors to CEDA Board

 

That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Grounds under Section 48(1) for the passing of this resolution

 

 

a)         Appointment of Directors to CEDA Board

Section 7(2) (a) – to protect the privacy of natural persons, including that of deceased natural persons.

Section 48(1)(a) - the public conduct of the relevant part of the proceedings would be likely to result in a disclosure of information for which good reason for withholding           that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987.

 

This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.

 

Moved by:                            Mayor Helen Worboys

 

Seconded by:                                         Councillor Aleisha Rutherford CARRIED

The meeting went into public excluded session at 2.19pm. For items JSP 20/013 to JSP 20/015 refer to public excluded proceedings. The meeting returned to open session at 2.29pm.

JSP 20/016      MEETING CLOSURE

 

The meeting was declared closed at 2.29pm.