Palmerston North City Council

 

Minutes of the Play, Recreation & Sport Committee Meeting Part I Public, held in the Council Chamber, First Floor,  Civic Administration Building, 32 The Square, Palmerston North on 18 March 2020, commencing at 9.02am.

Members

Present:

Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Zulfiqar Butt, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, and Bruno Petrenas.

Non Members:

Councillors Susan Baty, Renee Dingwall, Lorna Johnson, Aleisha Rutherford and Tangi Utikere.

Apologies:

Councillors Rachel Bowen, Billy Meehan and Karen Naylor.

 

Councillor Lew Findlay was not present when the meeting resumed at 1.00pm.  He was not present for clauses 2 to 11 inclusive.

 

Councillor Susan Baty left the meeting at 2.13pm during consideration of clause 6.  She entered the meeting again at 2.35pm during the consideration of clause 7.  She was not present for clause 6.

 

Councillor Vaughan Dennison left the meeting at 2.33pm during consideration of clause 10.  He was not present for clauses 10 and 11.  

 

 

1-20

Apologies

 

Moved Leonie Hapeta, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1.    That the Committee receive the apologies.

 

Clause 1-20 above was carried 13 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 9.03am.

The meeting resumed at 1.00pm.

When the meeting resumed Councillor Lew Findlay was not present.

 

 

 

2-20

Public Participation at Meetings

Memorandum, presented by Natalya Kushnirenko, Democracy & Governance Administrator.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.    That the Play, Recreation & Sport Committee set aside a public comment section of not more than 30 minutes at the commencement of each ordinary meeting of the Committee to provide members of the community the opportunity to comment.

 

Clause 2-20 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

3-20

Public Comment

 

Public Comment was made by Mr Philip Mead from the Takaro Bowling Club and Ms Alisa Lindsay from the Terrace End Bowling Club regarding the Bowling Club Merger – Pre-feasibility report.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.      That the public comment be received for information.

 

Clause 3-20 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

4-20

Bowling Club Merger - Pre-feasibility report

Report, presented by Aaron Phillips, Senior Parks Planner, Kathy Dever-Tod, Manager Parks and Reserves and Brad Cassidy (Sport Manawatū).

 

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.    That the Council support a merged bowling club being located on Waihikoa Park, North Street, at the site currently leased to the Northern Bowling Club. 

 

Clause 4.1 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

2.    That the Council agree that the Terrace End Bowling Club will be relieved of their responsibility under their lease clause 36.d. to remove the buildings and leasehold improvements from the Summerhays site estimated as costing $200,000.

 

Clause 4.2 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

3.    That the Council refer the provision of a grant of $300,000 to the draft 2021/31 Ten Year Plan process representing a proposed contribution to assist the merging clubs with construction of an artificial bowling green on the Waihikoa Park at North Street.

 

Clause 4.3 above was carried 10 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Patrick Handcock ONZM, Leonie Hapeta,  Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Renee Dingwall and Lorna Johnson.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

4.    That the Council, when finalising its 2020/21 Annual Budget, consider incorporating provision of $50,000 to engage external consultants to carry out investigations and reporting for the Regional Sports Facilities Investment Decision Making Process, including assessment of the best location for a covered bowling green.

 

Clause 4.4 above was carried 10 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Patrick Handcock ONZM, Leonie Hapeta,  Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Renee Dingwall and Lorna Johnson.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

5.    That it be noted consultation on the future of the Summerhays Street site will be subject of a separate report to Planning and Strategy Committee.

 

Clause 4.5 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta,  Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

5-20

Deputation - Gravel and Tar Cycling Event

Mr Steve Stannard (Race Director) made a deputation on the success of the last Gravel and Tar Cycling event held in January 2020. He highlighted the following points:

·       The event was well attended by international cyclists, but not many national cyclists took part.

·       Cyclist stayed in the Manawatū for a week.

·       The event struggled to attract many women riders as there was no follow up event(s) for them to participate in.

·       The event has a huge following by international audience and tv coverage generated a lot of exposure for the region.

·       Struggled to get local buy in for the event.

·       It is a massive effort for volunteers to organise and run.

·       The event has huge potential to expand, however a proper governance arrangement needs to be put in place to co-ordinate the management of the event.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.    That the Play, Recreation & Sport Committee receive the deputation for information.

 

 

Clause 5-20 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta,  Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

6-20

Officer report on Council's level of support to the Gravel & Tar UCI Cycling Event held January 2020

Memorandum, presented by Tasha Paladin, Head of Events & Partnerships.

 

Moved Tangi Utikere, seconded Brent Barrett.

The COMMITTEE RESOLVED

1.      That the memorandum titled “Officer report on Council's level of support to the Gravel & Tar UCI Cycling Event held January 2020” and dated 18 March 2020 be received for information.

Councillor Susan Baty left the meeting at 2.13pm.

 

 

Clause 6-20 above was carried 11 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

7-20

Progress report:  Sport Manawatū - Six month report (1 July to 30 December 2019) to Palmerston North City Council

Memorandum, presented by Julie Macdonald, Strategy & Policy Manager.

Brad Cassidy and Tania Garrett from Sport Manawatū made a presentation. They made the following comments:

·            Instead of an all-city approach,  Sports Manawatū have conducted an in-depth analysis of the physical activity levels and needs of the residents living in  Roslyn. To assess where the physical activity gaps are, and what the community values in terms of physical activity.

·            The Women and Girls festival  was held in October 2019 to encourage women and girls to get involved in sports and active recreation. It was based on the national Women and Girls strategy.  As part of this festival, Sport Manawatū ran 20 “Have a go” activities across the city. More resources are to be allocated to make the festival an annual event.

·            Co-ordinated the NZTA Bike Ready programme in schools which encourages children to cycle, and to change behaviours and attitudes towards cycling.

·            Co-ordinated the  Council funded Bikes in Schools programme in 6 schools in the city. The programme aims to encourage children to  cycle by teaching them the necessary skills  and by providing sufficient bike and helmets so that everyone can participate.

 

For the next progress report Councillors asked Sports Manawatu to:

·            Emphasis how and where the Council’s money is spent.

·            Show the number of people participating in events for the kiwi sports fund and the active community fund.

Councillor Susan Batty entered the meeting again at 2.33pm.

 

Moved Aleisha Rutherford, seconded Zulfiqar Butt.

The COMMITTEE RESOLVED

1.    That the memorandum entitled ‘Progress report: Sport Manawatū - Six month report (1 July to 30 December 2019) to Palmerston North City Council’ and dated 18 March 2020 be received.

 

Clause 7-20 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta,  Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 2.55pm.

The meeting resumed at 3.10pm.

 

 

8-20

Draft Play Policy 2020 (Play Palmy, Play!) for consultation

Memorandum, presented by Julie Macdonald - Strategy & Policy Manager.

 

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RECOMMENDS

1.    That the Draft Play Policy 2020 (Play Palmy, Play!) (attachment 1 of the memorandum titled ‘Draft Play Policy for consultation’ dated 18 March 2020) is received and adopted for consultation.

2.    That the Chairperson and Deputy Chairperson of the Play, Recreation and Sport Committee be given delegated authority to approve minor amendments to the Draft Play Policy 2020 (Play Palmy, Play!) prior to consultation.

 

Clause 8-20 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta,  Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

9-20

Free Swimming for Children Under Five Years Old  - Update on the 2019/2020 Annual Plan Programme

Memorandum, presented by Kathy Dever -Tod, Manager Parks and Reserves.

 

Moved Leonie Hapeta, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1.    That the report dated 18 March 2020 and titled ‘Free Swimming for Children Under Five Years Old – Update on the 2019/2020 Annual Plan Programme’, be received.

2.    That the Council notes that expenditure in 2019/2020 for the free swimming for children under five years old is forecast to exceed the budget provision by $93,556

 

Clause 9-20 above was carried 12 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

10-20

Manawatu River Framework: Progress Report

Memorandum, presented by Kathy Dever-Tod, Manager Parks and Reserves.

Councillor Vaughan Dennison left the meeting at 3.40pm.

 

Moved Leonie Hapeta, seconded Zulfiqar Butt.

The COMMITTEE RESOLVED

1.    That Council receives the Manawatū River Framework report for information.

 

Clause 10-20 above was carried 11 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

 

11-20

Committee Work Schedule

 

 

Moved Leonie Hapeta, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.    That the Play, Recreation & Sport Committee receive its Work Schedule dated March 2020.

 

Clause 11-20 above was carried 11 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Patrick Handcock ONZM, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

      

The meeting finished at 3.45pm.

 

Confirmed <enter date>

 

 

 

Chairperson