Palmerston North City Council

 

Minutes of the Committee of Council Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 20 May 2020, commencing at 9.00am

Members

Present:

The Mayor (Grant Smith) (in the Chair) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

8-20

Notification of Additional Item

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the Committee receive the Supplementary Item titled “Annual Budget 2020/21 – Appendices 2 & 3”.

 

Clause 8-20 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

   

9-20

Confirmation of Minutes

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the minutes of the Committee of Council meeting of 8 May 2020 Part I Public be confirmed as a true and correct record.

 

Clause 9-20 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

10-20

Annual Budget 2020/21 - Moving Forward

Memorandum, presented by Stuart McKinnon, Chief Financial Officer.

In discussion it was pointed out that local businesses and the residential community were struggling financially with the result of COVID-19 so it was suggested that the Chief Executive look for savings in Appendix 4 and report back to the Committee with the reductions at the June meeting.

An issue was also raised with regards to public participation in meetings and it was suggested that a budget be allocated to enable this to occur in the Council Chamber via visual audio link.

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

1.   That the written submissions from the consultation process on the proposed Annual Budget 2020/21 be received.

 

Clause 10.1 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

The meeting adjourned at 11.12am.

The meeting resumed at 11.41am.

 

 

Moved Susan Baty, seconded Grant Smith.

The COMMITTEE RESOLVED

2.  That the Chief Executive be instructed to make a $550k reduction in the Op Ex Budget in addition to Appendix 4 of the Council’s Activities. The Chief Executive is to report such proposed Op Ex reductions to the Committee of Council meeting on 10 June 2020. This will reduce the rate rise to 1.95%.

 

Clause 10.2 above was carried 9 votes to 7, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Susan Baty, Renee Dingwall, Lew Findlay QSM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Patrick Handcock ONZM, Lorna Johnson and Aleisha Rutherford.

 

Moved Tangi Utikere, seconded Karen Naylor.

On a motion that an amendment be made to clause 10.2 to delete the word ‘further’, add ‘$550k’, delete ‘$1.4 reduction’ and add ‘in addition to Appendix 4’. The motion was carried 9 votes to 7, the voting being as follows:

 

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Renee Dingwall, Lew Findlay QSM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Against:

Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Patrick Handcock ONZM, Lorna Johnson and Aleisha Rutherford.

 

Moved Karen Naylor, seconded Billy Meehan.

 

Note:

On a motion that an amendment be made to clause 10.2 to replace ‘$1.4m’ with ‘$1.9m’ and replace ‘1.95%’ with ‘1.4%’. The motion was lost 2 votes to 14, the voting being as follows:

For:

Councillors Billy Meehan and Karen Naylor.

Against:

The Mayor (Grant Smith) and Councillors, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Grant Smith, seconded Tangi Utikere.

The COMMITTEE RESOLVED

3.  That the Chief Executive be instructed to prepare a draft of the final Annual Budget document for consideration by the Committee of Council at its meeting on 10 June 2020 and that it incorporate:

a.   Proposed budget changes entitled “Annual Budget 2020/21 Schedule of Proposed Budget Changes” (attached as Appendix 1);

b.   The proposed programme carry forwards entitled “Annual Budget 2020/21 – Schedule of Proposed Carry Forward Capital Programmes” (attached as Appendix 2);

c.   The proposed amendments to the capital expenditure programme entitled “Annual Budget 2020/21 - Schedule of Proposed Amendments to Capital Expenditure Programmes” (attached as Appendix 3);

d.   Establishment of an operating programme of $200,000 to provide support for community relief efforts post COVID-19 with the support to be subject to criteria yet to be developed and approved by Council.

 

Clause 10.3 above was carried 16 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Tangi Utikere.

 

Moved Aleisha Rutherford, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

4. That a new budget of $80k be allocated to enable participation in the Council Chamber.

 

Clause 10-20 above was carried 14 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Aleisha Rutherford and Tangi Utikere.

Against:

Councillors Karen Naylor and Bruno Petrenas.

      

The meeting finished at 12.55pm.

 

Confirmed 10 June 2020

 

 

 

Chairperson