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Palmerston North City Council

Minutes of the Council Meeting Part I Public, held in the Elwood Room, Conference & Function Centre , 354 Main Street, Palmerston North, 32 The Square, Palmerston North on 27 May 2020, commencing at 9.00am.

Members Present:	Grant Smith (The Mayor) (in the Chair) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
Apologies:	Councillor Lorna Johnson – early leaving.

Councillor Johnson left the meeting at 12.06pm during consideration of clause 49.20.

43-20	Apologies
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED That apologies be received.
	Clause 43-20 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

44-20	Notification of Additional Item
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED To receive late Item 17: Amendment to the Council and Committee Meeting Schedule for 2020 Item 17 was late because the co-ordination of meetings was disrupted due to the Covid-19 lockdown. It needs to be considered at this meeting to ensure the public are notified of the meetings within the appropriate notice period.
	Clause 44-20 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

45-20	Confirmation of Minutes
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the minutes of the ordinary meeting of 29 April 2020 Part I Public be confirmed as a true and correct record.
	Clause 45-20 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Reports

46-20	Standing Orders Update- Remote participation Memorandum, presented by Hannah White, Democracy and Governance Manager.
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. To note the contents of the report entitled “Standing Orders Update-Remote participation”, of Council meeting 27 May 2020.
	Clause 46.1 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
	Moved Lorna Johnson, seconded Leonie Hapeta. 2. That a proposal to allow remote participation in council meetings to be made permanent is brought to the Council meeting in June.
	Clause 46.2 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

47-20	Covid-19 Palmerston North City Recovery Plan Memorandum, presented by David Murphy, City Planning Manager and Julie Macdonald, Strategy and Policy Manager.
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. To receive the memorandum entitled “Covid-19 Palmerston North City Recovery Plan” dated 27 May 2020. 2. To endorse the Covid-19 Palmerston North City Recovery Plan to guide Council’s recovery actions and inform future decision-making, particularly the 10 Year Plan 2021/31.
	Clause 47-20 above was carried 16 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

48-20	Voucher - Process Options and Feasibility Memorandum, presented by Sacha Haskell, General Manager -  Marketing and Communications. The report looked at possible options for a voucher to assist local retailers and businesses. It was requested at a Councillor workshop on City recovery.  The report proposed a voucher which gave a $10 cash back on $30 spend. Councillors raised concerns about possible costs, distribution of the voucher, fraud and legal issues. The voucher was to come from funds from this financial year and would need to be redeemed before 30 June 2020.    A motion to allow the voucher to be used to pay rates, was lost as it did not meet the objective of the proposal which was to encourage  retail spending. Councillors were supportive of a Manawatu resident card which would allow for discounts for Palmerston North residents.   The card could be linked to Council facilities and non-profit organisations.   Officers to explore the options and report back  to Council in the future.  Meeting adjourned 10.43 Meeting resumed 11.09
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1. To receive the report entitled “Voucher – Process Options and Feasibility dated 27 May 2020. 2. That a future Choose Manawatu/PalmyProud residents’ card is explored over time, within existing Council budgets and reported back in the near future.
	Clause 48-20 above was carried 15 votes to 0, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Abstained: Councillor Leonie Hapeta.
	Moved Grant Smith, seconded Rachel Bowen. Note: Motion That the Chief Executive be instructed to introduce a Voucher system as outlined in Option (2-B). To be distributed via PalmyProud magazine in early June, with the following conditions: •              $10 including GST voucher for any $30 or more purchase.  •              Must be redeemed by June 30th 2020.  •              For Citywide businesses, (excl Supermarkets, alcohol and tobacco).  •              Business payment via invoice and voucher redemption to Council. •               Redeemed for face value against rates This motion was amended.
	Moved Aleisha Rutherford, seconded Vaughan Dennison. Note: Amendment of Motion RESOLVED Remove  “Redeemed for face value against rates” from the motion above
	The amendment to remove “Redeemed for face value against rates” was carried 14 votes to 1, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Against: Councillor Rachel Bowen. Abstained: Councillor Leonie Hapeta.
	Note: On the motion that: That the Chief Executive be instructed to introduce a Voucher system as outlined in Option (2-B). To be distributed via PalmyProud magazine in early June, with the following conditions: •              $10 including GST voucher for any $30 or more purchase.  •              Must be redeemed by June 30th 2020.  •              For Citywide businesses, (excl Supermarkets, alcohol and tobacco).  •              Business payment via invoice and voucher redemption to Council.  Moved Grant Smith, seconded Rachel Bowen. The motion was lost 5 votes to 10, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Rachel Bowen, Vaughan Dennison and Aleisha Rutherford. Against: Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor and Bruno Petrenas. Abstained: Councillor Leonie Hapeta.

49-20	Electoral System Review Report, presented by Hannah White, Democracy and Governance Manager. Councillors discussed whether the STV or FPP voting systems encouraged a higher turnout at local elections.  It was acknowledged that STV encouraged greater diversity among councillors. The public will be notified of their right to request a poll for a change to the electoral system in September 2020.
	Moved Karen Naylor, seconded Brent Barrett. RESOLVED 1.   That the report entitled “Electoral System Review” of Council meeting 27 May 2020 be received. 2.   That the electoral system for the 2022 elections be the Single Transferable Voting electoral system (Option 1).
	Clause 49-20 above was carried 12 votes to 3, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Karen Naylor and Aleisha Rutherford. Against: Councillors Lew Findlay QSM, Billy Meehan and Bruno Petrenas.
	Note: On a motion that: That Council resolve that a community poll be undertaken to determine the electoral system by February 2021 (Option 3.). The motion was lost 3 votes to 12, the voting being as follows: Moved Bruno Petrenas, seconded Billy Meehan. For: Councillors Lew Findlay QSM, Billy Meehan and Bruno Petrenas. Against: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Karen Naylor and Aleisha Rutherford.

The meeting adjourned at 12.35pm

The meeting resumed at 1.37pm

50-20	Councillor Appointments Memorandum, presented by Hannah White, Democracy & Governance Manager.
	Moved Grant Smith, seconded Leonie Hapeta. RESOLVED 1. That the report entitled “Council Appointments” be received. 2.   That Council appoint Councillor Findlay to represent Council on Age Friendly Palmerston North. 3.   That Council appoint Councillor Rutherford as spokesperson for Digital Technology under the Science, Technology and Innovation Portfolio.
	Clause 50-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

51-20	Extension of Term of Trustees on Palmerston North Performing Arts Trust Board Memorandum, presented by Hannah White, Democracy & Governance Manager. The Mayor abstained from voting because he is a member of the Arts Trust Board.
	Moved Rachel Bowen, seconded Susan Baty. RESOLVED 1.   That the report entitled “Extension of Terms of Trustee on Palmerston North Performing Arts Trust Board” be received. 2.   That the Council extend the terms of Ms Sheridan Hickey and Ms Margaret May, as Trustees of the Palmerston North Performing Arts Trust Board, to 30 September 2020, subject to their agreement.
	Clause 51-20 above was carried 14 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. Abstained: The Mayor (Grant Smith).

52-20	Amendment to the Council and Committee Meeting Schedule for 2020 Memorandum, presented by Hannah White, Democracy and Governance Manager. Councillors asked officers to check availability of all Elected Members for the Rangitāne o Manawatū meeting as the suggested dates are unsuitable.  Requested to have the meeting before August 2020.
	Moved Aleisha Rutherford, seconded Karen Naylor. RESOLVED 1.   To amend the Council and Committee meeting schedule to include the following committee meetings: 9am 1 July 2020 - Community Development Committee 1pm 1 July 2020 – Environmental Sustainability Committee 9am 29 July 2020 – Council
	Clause 52-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

53-20	Council Work Schedule
	Moved Grant Smith, seconded Tangi Utikere. RESOLVED 1.   That the Council receive its Work Schedule dated 27 May 2020.
	Clause 53-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

Exclusion of Public

54-20

Recommendation to Exclude Public

Moved Grant Smith, seconded Tangi Utikere.

RESOLVED

That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
13.	Appointment to the Jaycee Trust Travelling Fellowship Selection Panel	Privacy	s7(2)(a)
14.	Appointment of External Member to the Finance and Audit Committee	Privacy	s7(2)(a)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Clause 54-20 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Tangi Utikere, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

The public part of the meeting finished at 1.52pm

Confirmed 24 June 2020

Mayor