Palmerston North City Council
Minutes of
the Arts, Culture & Heritage Committee Meeting Part I Public, held in the Elwood
Room, Conference & Function Centre, 354 Main Street, Palmerston North on 10 June 2020,
commencing at 9.02am
Members
Present:
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Councillor Rachel Bowen (in the Chair), The
Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt,
Renee Dingwall, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas and
Tangi Utikere.
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Non Members:
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Councillors Vaughan Dennison, Lew Findlay
QSM, Patrick Handcock ONZM, Billy Meehan and Aleisha Rutherford.
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Apologies:
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The Mayor (Grant Smith) (early departure
on Council business), Councillor Lew Findlay (for lateness), and Councillors
Susan Baty, Zulfiqar Butt and Leonie Hapeta (early departure on Council
business).
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The Mayor (Grant Smith) was not
present when the meeting resumed at 1.58pm. He was not present for
clauses 8 to 13 inclusive.
Councillor Susan
Baty was not present when the meeting resumed at 1.58pm. She was
not present for clauses 8 to 13 inclusive.
Councillor Zulfiqar Butt was not
present when the meeting resumed at 1.58pm. He was not present for
clauses 8 to 13 inclusive.
Councillor Lew Findlay was not
present when the meeting resumed at 1.58pm. He was not present for
clauses 7 to 13 inclusive.
Councillor Leonie Hapeta was not
present when the meeting resumed at 1.58pm. She was not present for
clauses 8 to 13 inclusive.
Councillor Aleisha Rutherford was not present when the
meeting resumed at 3.54pm. She was not present for clauses 10 to 13
inclusive.
7-20
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Apologies
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Moved
Rachel Bowen, seconded Brent Barrett.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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Clause 7-20 above was carried 15 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Rachel Bowen, Brent Barrett, Zulfiqar Butt, Renee Dingwall, Lorna
Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Susan Baty, Vaughan
Dennison, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan and Aleisha
Rutherford.
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The meeting adjourned at 9.03am.
The meeting resumed at
1.58pm.
The Mayor (Grant Smith) and Councillors Susan Baty,
Zulfiqar Butt, Lew Findlay and Leonie Hapeta were not present when the meeting
resumed.
8-20
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Presentation - CET Arena Redevelopment
Ms Sacha Haskell, General
Manager – Marketing & Communications, Mr Warren Warbrick and Mr
Wiremu Te Awe Awe made a presentation regarding the Culture & Heritage
Designs for the Arena Redevelopment.
Cultural and heritage design
overlay had been integrated into the construction from the beginning to tell
a story regarding the cultural and heritage aspects of the site. Key
aspects that went into the design included a Rangitāne feature, liaison
with community groups, researching history and landscaping, all creating
layers of meaning allowing individuals using the space to read into the
design what had particular significance for them.
The Rangitāne design was
a cloak, made up of ‘threads that bind us’, the complete cloak
representing the tying together of the whole community. The border of the
cloak is a ‘welcoming mat’ into the concept of bringing everyone
together in the threads that bind us. The pattern would be used in
other parts of the area and in other projects, showing the layers of the
cloak and of the community.
The site’s defence and multisport history had been
incorporated into the design by way of a chevron pattern, reflecting the
multitude of different users within the Arena. Etchings from people and
groups into pavers would reflect both voices of the past and contemporary
voices. Living, dynamic displays would have static and moving content
which would be tailored to suit specific occasions (eg. Anzac Day). The
speedway pits would be a multipurpose space, used for recreation when not in
use by the speedway.
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Moved Rachel Bowen, seconded Brent Barrett.
The COMMITTEE RESOLVED
1. That
the Arts, Culture & Heritage Committee receive the presentation for
information.
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Clause 8-20 above was
carried 11 votes to 0, the voting being as follows:
For:
Councillors Rachel Bowen,
Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas,
Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and
Aleisha Rutherford.
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9-20
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Confirmation of Minutes
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Moved
Rachel Bowen, seconded Brent Barrett.
The
COMMITTEE RESOLVED
1. That
the minutes of the Arts, Culture & Heritage Committee meeting of 4 March
2020 Part I Public be confirmed as a true and correct record.
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Clause 9-20 above was carried 11 votes to 0, the voting being as
follows:
For:
Councillors Rachel Bowen,
Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas,
Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and
Aleisha Rutherford.
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10-20
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Cultural CCOs Draft Statements of Intent 2020-23
Memorandum, presented by Julie Macdonald, Strategy &
Policy Manager.
After discussion Elected
Members were of the opinion that the requests for an increase in operating
grant for Globe Theatre Trust and Caccia Birch Trust Board should be referred
to the 10 year plan 2021–31 process.
The meeting adjourned at 3.32pm.
The meeting resumed at 3.54.
Councillor Aleisha
Rutherford was not present when the meeting resumed.
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Moved Rachel Bowen, seconded Brent Barrett.
The COMMITTEE RECOMMENDS
1. That
the draft Statements of Intent 2020–23 submitted by the cultural CCOs
(Attachments 1–5 of this memorandum entitled ‘Cultural CCOs Draft
Statements of Intent 2020-23’) be received.
2. That
the Globe Theatre Trust is advised of the recommended changes to the final
Statement of Intent 2020–23 outlined in Table 1 of this memorandum
entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.
3. That
Caccia Birch Trust Board is advised of the recommended changes to the final
Statement of Intent 2020–23 outlined in Table 3 of this memorandum
entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.
4. That
the Regent Theatre Trust is advised of the recommended changes to the final
Statement of Intent 2020–23 outlined in Table 5 of this memorandum
entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.
5. That
Te Manawa Museums Trust is advised of the recommended changes to the final
Statement of Intent 2020–23 outlined in Table 7 of this memorandum
entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.
6. That
the proposal in the Globe Theatre Trust draft Statement of Intent for an
increase of $50,000 per year to the Globe Theatre Trust operating grant be
referred to the 10 Year Plan 2021–31 process.
7. That
the proposal in the Caccia Birch Trust Board draft Statement of Intent for an
increase of $40,000 per year to the Caccia Birch Trust Board operating grant
be referred to the 10 Year Plan 2021–31 process.
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Clause 10-20 above was
carried 10 votes to 0, the voting being as follows:
For:
Councillors Rachel Bowen,
Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas,
Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.
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11-20
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Maintenance and Renewal Plans and Budgets for Cultural
Facilities
Memorandum, presented by
Bryce Hosking, Manager - Property.
For the purposes of clarity, Elected Members requested
that recommendation 2 refer specifically to the cultural facilities portfolio
(excluding the library).
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Moved Rachel Bowen, seconded Karen Naylor.
The COMMITTEE RECOMMENDS
1. That
the memorandum titled
‘Maintenance and Renewal Plans and Budgets for Cultural
Facilities’ presented to the Arts, Culture and Heritage Committee on 10
June 2020 be received for information.
2. That
Council approve the consistent capital renewal and maintenance approach in
the cultural facilities portfolio (excluding the library) whereby Council
only maintains the fixed assets and those that are part of the building
fabric, and the balance of works would be the tenant’s responsibility
and at their cost.
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Clause 11-20 above was
carried 10 votes to 0, the voting being as follows:
For:
Councillors Rachel Bowen,
Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas,
Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.
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12-20
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Options for formalising the relationship between
Palmerston North City Council and the NZ Rugby Museum
Report, presented by Joann
Ransom, Community Development Manager.
After discussion Elected Members selected Option 1 in the
report as the preferred way forward and recommendation 2 was amended to
reflect this. Elected Members requested that assistance be provided to
NZ Rugby Museum if it chose to seek funding through the central government
Museum Hardship Fund.
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Moved Rachel Bowen, seconded Vaughan Dennison.
The COMMITTEE RECOMMENDS
1. That
the report titled ‘Options for formalising the relationship between
Palmerston North City Council and the NZ Rugby Museum’ presented to the
Arts, Culture and Heritage Committee on 10 June 2020 be received.
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Clause 12.1 above was carried 10 votes to 0, the
voting being as follows:
For:
Councillors Rachel Bowen, Brent Barrett, Renee
Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan
Dennison, Patrick Handcock ONZM and Billy Meehan.
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Moved Rachel Bowen, seconded
Vaughan Dennison.
2. That
the Chief Executive be instructed to develop a proposal for an annual grant
to the NZ Rugby Museum for Councillors to consider in the Long Term Plan
process, as per Option 1 in the report titled ‘Options for formalising
the relationship between Palmerston North City Council and the NZ Rugby
Museum’ presented to the Arts, Culture and Heritage Committee on 10
June 2020.
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Clause 12.2 above was carried 7 votes to 3, the
voting being as follows:
For:
Councillors Rachel Bowen, Lorna Johnson, Bruno
Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy
Meehan.
Against:
Councillors Brent Barrett, Renee Dingwall and
Karen Naylor.
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Moved Rachel Bowen, seconded
Brent Barrett.
3. That
the Chief Executive provide assistance to NZ Rugby Museum if it chooses to
seek funding through the central government Museum Hardship Fund.
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Clause 12.3 above was carried 10 votes to 0, the
voting being as follows:
For:
Councillors Rachel Bowen, Brent Barrett, Renee
Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan
Dennison, Patrick Handcock ONZM and Billy Meehan.
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13-20
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Committee Work Schedule
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Moved Rachel Bowen, seconded Brent Barrett.
The COMMITTEE RESOLVED
1. That
the Arts, Culture & Heritage Committee receive its Work Schedule dated
June 2020.
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Clause 13-20 above was
carried 10 votes to 0, the voting being as follows:
For:
Councillors Rachel Bowen,
Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas,
Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.
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The meeting finished at 4.51pm
Confirmed 12 August 2020
Chairperson