Palmerston North City Council

 

Minutes of the Arts, Culture & Heritage Committee Meeting Part I Public, held in the Elwood Room, Conference & Function Centre, 354 Main Street, Palmerston North on 10 June 2020, commencing at 9.02am

Members

Present:

Councillor Rachel Bowen (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere.

Non Members:

Councillors Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Billy Meehan and Aleisha Rutherford.

Apologies:

The Mayor (Grant Smith) (early departure on Council business), Councillor Lew Findlay (for lateness), and Councillors Susan Baty, Zulfiqar Butt and Leonie Hapeta (early departure on Council business).

The Mayor (Grant Smith) was not present when the meeting resumed at 1.58pm.  He was not present for clauses 8 to 13 inclusive.

Councillor Susan Baty was not present when the meeting resumed at 1.58pm.  She was not present for clauses 8 to 13 inclusive.

Councillor Zulfiqar Butt was not present when the meeting resumed at 1.58pm.  He was not present for clauses 8 to 13 inclusive.

Councillor Lew Findlay was not present when the meeting resumed at 1.58pm.  He was not present for clauses 7 to 13 inclusive.

Councillor Leonie Hapeta was not present when the meeting resumed at 1.58pm.  She was not present for clauses 8 to 13 inclusive.

Councillor Aleisha Rutherford was not present when the meeting resumed at 3.54pm.  She was not present for clauses 10 to 13 inclusive.

7-20

Apologies

 

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 7-20 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Brent Barrett, Zulfiqar Butt, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Susan Baty, Vaughan Dennison, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan and Aleisha Rutherford.

 

 

The meeting adjourned at 9.03am.

The meeting resumed at 1.58pm.

The Mayor (Grant Smith) and Councillors Susan Baty, Zulfiqar Butt, Lew Findlay and Leonie Hapeta were not present when the meeting resumed.

 

8-20

Presentation - CET Arena Redevelopment

Ms Sacha Haskell, General Manager – Marketing & Communications, Mr Warren Warbrick and Mr Wiremu Te Awe Awe made a presentation regarding the Culture & Heritage Designs for the Arena Redevelopment.

Cultural and heritage design overlay had been integrated into the construction from the beginning to tell a story regarding the cultural and heritage aspects of the site.  Key aspects that went into the design included a Rangitāne feature, liaison with community groups, researching history and landscaping, all creating layers of meaning allowing individuals using the space to read into the design what had particular significance for them.

The Rangitāne design was a cloak, made up of ‘threads that bind us’, the complete cloak representing the tying together of the whole community. The border of the cloak is a ‘welcoming mat’ into the concept of bringing everyone together in the threads that bind us.  The pattern would be used in other parts of the area and in other projects, showing the layers of the cloak and of the community.

The site’s defence and multisport history had been incorporated into the design by way of a chevron pattern, reflecting the multitude of different users within the Arena.  Etchings from people and groups into pavers would reflect both voices of the past and contemporary voices.  Living, dynamic displays would have static and moving content which would be tailored to suit specific occasions (eg. Anzac Day).  The speedway pits would be a multipurpose space, used for recreation when not in use by the speedway.

 

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1.   That the Arts, Culture & Heritage Committee receive the presentation for information.

 

Clause 8-20 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and Aleisha Rutherford.

   

9-20

Confirmation of Minutes

 

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1.   That the minutes of the Arts, Culture & Heritage Committee meeting of 4 March 2020 Part I Public be confirmed as a true and correct record.

 

Clause 9-20 above was carried 11 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM, Billy Meehan and Aleisha Rutherford.

 

10-20

Cultural CCOs Draft Statements of Intent 2020-23

Memorandum, presented by Julie Macdonald, Strategy & Policy Manager.

After discussion Elected Members were of the opinion that the requests for an increase in operating grant for Globe Theatre Trust and Caccia Birch Trust Board should be referred to the 10 year plan 2021–31 process.

The meeting adjourned at 3.32pm.

The meeting resumed at 3.54.

Councillor Aleisha Rutherford was not present when the meeting resumed.

 

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RECOMMENDS

1.   That the draft Statements of Intent 2020–23 submitted by the cultural CCOs (Attachments 1–5 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’) be received.

2.   That the Globe Theatre Trust is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 1 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

3.   That Caccia Birch Trust Board is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 3 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

4.   That the Regent Theatre Trust is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 5 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

5.   That Te Manawa Museums Trust is advised of the recommended changes to the final Statement of Intent 2020–23 outlined in Table 7 of this memorandum entitled ‘Cultural CCOs Draft Statements of Intent 2020-23’.

6.   That the proposal in the Globe Theatre Trust draft Statement of Intent for an increase of $50,000 per year to the Globe Theatre Trust operating grant be referred to the 10 Year Plan 2021–31 process.

7.   That the proposal in the Caccia Birch Trust Board draft Statement of Intent for an increase of $40,000 per year to the Caccia Birch Trust Board operating grant be referred to the 10 Year Plan 2021–31 process.

 

Clause 10-20 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

 

11-20

Maintenance and Renewal Plans and Budgets for Cultural Facilities

Memorandum, presented by Bryce Hosking, Manager - Property.

For the purposes of clarity, Elected Members requested that recommendation 2 refer specifically to the cultural facilities portfolio (excluding the library).

 

Moved Rachel Bowen, seconded Karen Naylor.

The COMMITTEE RECOMMENDS

1.   That the memorandum titled ‘Maintenance and Renewal Plans and Budgets for Cultural Facilities’ presented to the Arts, Culture and Heritage Committee on 10 June 2020 be received for information.

2.   That Council approve the consistent capital renewal and maintenance approach in the cultural facilities portfolio (excluding the library) whereby Council only maintains the fixed assets and those that are part of the building fabric, and the balance of works would be the tenant’s responsibility and at their cost.

 

Clause 11-20 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

 

12-20

Options for formalising the relationship between Palmerston North City Council and the NZ Rugby Museum

Report, presented by Joann Ransom, Community Development Manager.

After discussion Elected Members selected Option 1 in the report as the preferred way forward and recommendation 2 was amended to reflect this.  Elected Members requested that assistance be provided to NZ Rugby Museum if it chose to seek funding through the central government Museum Hardship Fund.

 

Moved Rachel Bowen, seconded Vaughan Dennison.

The COMMITTEE RECOMMENDS

1.   That the report titled ‘Options for formalising the relationship between Palmerston North City Council and the NZ Rugby Museum’ presented to the Arts, Culture and Heritage Committee on 10 June 2020 be received.

 

Clause 12.1 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

 

Moved Rachel Bowen, seconded Vaughan Dennison.

2.   That the Chief Executive be instructed to develop a proposal for an annual grant to the NZ Rugby Museum for Councillors to consider in the Long Term Plan process, as per Option 1 in the report titled ‘Options for formalising the relationship between Palmerston North City Council and the NZ Rugby Museum’ presented to the Arts, Culture and Heritage Committee on 10 June 2020.

 

Clause 12.2 above was carried 7 votes to 3, the voting being as follows:

For:

Councillors Rachel Bowen, Lorna Johnson, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

Against:

Councillors Brent Barrett, Renee Dingwall and Karen Naylor.

 

Moved Rachel Bowen, seconded Brent Barrett.

3.   That the Chief Executive provide assistance to NZ Rugby Museum if it chooses to seek funding through the central government Museum Hardship Fund.

 

Clause 12.3 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

 

13-20

Committee Work Schedule

 

Moved Rachel Bowen, seconded Brent Barrett.

The COMMITTEE RESOLVED

1.   That the Arts, Culture & Heritage Committee receive its Work Schedule dated June 2020.

 

Clause 13-20 above was carried 10 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Brent Barrett, Renee Dingwall, Lorna Johnson, Karen Naylor, Bruno Petrenas, Tangi Utikere, Vaughan Dennison, Patrick Handcock ONZM and Billy Meehan.

      

The meeting finished at 4.51pm

Confirmed 12 August 2020

 

 

Chairperson