Members
Present:
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Councillor Susan Baty (in the Chair), The
Mayor (Grant Smith), Mr Stephen Armstrong and Councillors Vaughan Dennison,
Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna
Johnson, Karen Naylor and Bruno Petrenas.
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Non Members:
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Councillors Brent Barrett, Rachel Bowen,
Zulfiqar Butt, Billy Meehan and Aleisha Rutherford.
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Apologies:
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Councillor Tangi Utikere.
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19-20
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Apologies
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Moved
Susan Baty, seconded Vaughan Dennison.
The
COMMITTEE RESOLVED
1. That
the Committee receive the apologies.
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Clause 19-20 above was carried 16 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie
Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha
Rutherford and Mr Stephen Armstrong.
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20-20
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Confirmation of Minutes
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Moved
Susan Baty, seconded Lorna Johnson.
The
COMMITTEE RESOLVED
1. That
the minutes of the Finance & Audit Committee meeting of 18 March 2020
Part I Public be confirmed as a true and correct record.
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Clause 20-20 above was carried 16 votes to 0, the voting being as
follows:
For:
The Mayor (Grant Smith) and
Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie
Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha
Rutherford and Mr Stephen Armstrong.
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21-20
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Palmerston North Airport Limited - Updated draft
Statement of Intent for 2020/21
Memorandum, presented by
Steve Paterson, Strategy Manager - Finance.
After discussion Elected
Members agreed an updated company position could be provided in October, as
by then Palmerston North Airport Limited would have a better perspective of
recovery after COVID-19, and would be able to include financial information
from one quarter of the financial year. Elected Members also requested
that capital development be progressed when financially prudent.
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Moved Aleisha Rutherford, seconded Karen Naylor.
The COMMITTEE RECOMMENDS
1. That the
Palmerston North Airport Ltd updated draft Statement of Intent for 2020/21,
presented to the Finance & Audit Committee on 17 June 2020, be received
and the Company be advised that:
· Council
supports the draft SOI recognising the uncertainty of significant assumptions
that have had to be made in its preparation
· Council
requests an updated company position be provided (in October) and if changes
have been significant that an amended SOI (including projections for 2021/22
and 2022/23) be provided to the Council for consideration
· Council
encourages the Board to progress its capital development programme when
financially prudent.
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Clause 21-20 above was
carried 16 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie
Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford
and Mr Stephen Armstrong.
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22-20
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Fees and Charges - Confirmation Following Public
Consultation
Memorandum, presented by
Steve Paterson, Strategy Manager - Finance.
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Moved Susan Baty, seconded Aleisha Rutherford.
The COMMITTEE RECOMMENDS
1. That the
submission relating to planning fees, as attached in Appendix A of the
memorandum titled ‘Fees and Charges – Confirmation Following
Public Consultation’ presented to the Finance & Audit Committee on
17 June 2020, be received.
2. That
the fees and charges for Trade Waste Services, as scheduled in Appendix C of
the memorandum titled `Fees and Charges – Confirmation Following Public
Consultation’, presented to the Finance & Audit Committee on 17
June 2020, be approved, effective from 1 July 2020.
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Clauses 22.1 and 22.2 above were carried 16 votes to
0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie
Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford
and Mr Stephen Armstrong.
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Moved Susan Baty, seconded Aleisha Rutherford.
3. That the fees
and charges for Planning & Miscellaneous Services, as scheduled in
Appendix B of the memorandum titled `Fees and Charges – Confirmation
Following Public Consultation’ presented to the Finance & Audit
Committee on 17 June 2020, be approved, effective from 1 July 2020.
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Clause 22.3 above was carried 15 votes to 1, the
voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Renee
Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Mr
Stephen Armstrong.
Against:
Councillor Vaughan Dennison.
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23-20
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Public Rental Housing within Council's Whakarongo
Subdivision
Memorandum, presented by
Bryce Hosking, Manager - Property.
During discussion Elected
Members requested further financial modelling be undertaken to include
cashflow analysis of the impact of retaining the Whakarongo subdivision
sections vs. selling the sections, and to include any partnership
options. Elected Members also requested a report regarding energy and
environmental efficiency options for any public housing opportunities, and
that the conversation around wider housing development opportunities for
Council be referred to the Long Term Plan process.
The meeting adjourned at 10.41am
The meeting resumed at 11.04am
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Moved Susan Baty, seconded Brent Barrett.
The COMMITTEE RESOLVED
1. That
the memorandum titled ‘Public Rental Housing within Council’s
Whakarongo Subdivision’, presented to the Finance and Audit Committee
on 17 June 2020, be received for information.
2. That
further financial modelling be undertaken to include cashflow analysis of the
impact of retaining the sections vs. selling the Whakarongo subdivision
sections and to include any partnership options, and that this be reported
back to the August meeting of the Finance & Audit Committee.
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Clauses 23.1 and 23.2 above were carried 15 votes
to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Susan
Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay
QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Mr Stephen Armstrong.
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Moved Brent Barrett, seconded
Susan Baty.
3. That
the Chief Executive be instructed to report back to the October meeting of
the Finance & Audit Committee regarding energy and environmental
efficiency options for any public housing opportunities.
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Clause 23.3 above was carried 15 votes to 0, the
voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Susan
Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay
QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Mr Stephen Armstrong.
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Moved Aleisha Rutherford,
seconded Leonie Hapeta.
4. That
the conversation around wider housing development opportunities for Council
be referred to the Long Term Plan process.
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Clause 23.4 above was carried 15 votes to 0, the
voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Susan
Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay
QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen
Naylor, Bruno Petrenas, Aleisha Rutherford and Mr Stephen Armstrong.
Note:
Councillor Vaughan Dennison declared a conflict of interest and withdrew from
the discussion.
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24-20
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CET Arena - Commercial Building Opportunity
Report, presented by Bryce
Hosking, Manager - Property.
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Moved Susan Baty, seconded Vaughan Dennison.
The COMMITTEE RECOMMENDS
1. That Council
does not proceed with the balance of programme #1514 – Central Energy
Trust Arena Manawatu – Commercial Building in the current financial
year.
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Clause 24-20 above was carried 16 votes to 0, the
voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Susan
Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee
Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna
Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Mr
Stephen Armstrong.
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Moved Susan Baty, seconded
Vaughan Dennison.
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Note:
On a motion that: “Council considers
the construction of a commercial building at Arena, along with the timing of
such a development, as part of the 2021-31 Long-Term Plan” the motion
was lost 5 votes to 10, with 1 abstention, the voting being as follows:
For:
The Mayor (Grant Smith) and Councillors Vaughan
Dennison, Patrick Handcock ONZM, Leonie Hapeta and Billy Meehan.
Against:
Councillors Susan Baty, Brent Barrett, Rachel
Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Karen
Naylor, Bruno Petrenas and Aleisha Rutherford.
Abstained:
Mr Stephen Armstrong.
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25-20
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Committee Work Schedule
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Moved Susan Baty, seconded Karen Naylor.
The COMMITTEE RESOLVED
1. That
the Finance & Audit Committee receive its Work Schedule dated June 2020.
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Clause 25-20 above was
carried 16 votes to 0, the voting being as follows:
For:
The Mayor (Grant Smith) and
Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan
Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie
Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford
and Mr Stephen Armstrong.
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