Palmerston North City Council

Minutes of the Play, Recreation & Sport Committee Meeting Part I Public, held in the Elwood Room, Conference & Function Centre, 354 Main Street, Palmerston North on 17 June 2020, commencing at 9.00am

Members Present:	Councillor Leonie Hapeta (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Zulfiqar Butt, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Billy Meehan, Karen Naylor and Bruno Petrenas.
Non Members:	Councillors Susan Baty, Rachel Bowen, Renee Dingwall, Lorna Johnson, Aleisha Rutherford and Tangi Utikere.
Apologies:	Councillor Tangi Utikere

12-20	Apologies
	Moved Leonie Hapeta, seconded Billy Meehan. The COMMITTEE RESOLVED 1.   The Committee received the apologies.
	Clause 12-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

13-20	Presentation - Netball Manawatu Chris Gunn, General Manager and Deb Gurney, Chairperson made a presentation to the Committee on the status of Netball Manawatū. They made the following comments: Netball participation numbers are stable, there is a desire to keep competitions local to encourage participation. Fully supportive of working with other sport codes, Netball Manawatū is taking part in the  5 code school holiday programme. Fortunate to have a number of sponsors that provide not only financial but in-kind support. Open to the idea of sharing facilities with other codes, the issue is that everyone wants to use the facilities in the late afternoons and early evenings which  can cause scheduling problems. The Arena is used for the Premiere and Year 5 and 6 leagues. It is a great facility but it can be disruptive when local netball games have to be moved because of international events.  This can make organising  club competitions difficult. It would be great to have more indoor courts  available in the city.
	Moved Leonie Hapeta, seconded Billy Meehan. The COMMITTEE  RESOLVED 1.   That the Play, Recreation & Sport Committee receive the presentation for information.
	Clause 13-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

14-20	Presentation - Combat Sports in the Manawatu Filipo Saua, Coach and Charmaine Saua, Director of SnapBACK Gym made a presentation to the Committee. They made the following comments: The Gym is more than a boxing club.  It transforms the mental wellbeing and attitudes of disadvantaged youths. Boxing facilitates  all walks of life, the gym specialises in making sure Māori and Pacifika youth feel that they have a sense of belonging and connection. The youth classes use boxing to develop  trust, instil honesty, and teach  young people tools to believe in themselves. The focus is on developing social skills, self-esteem, increasing achievement through schooling and turning young people into adults that can give back to their community. The gym is concerned with teen suicide and actively work to prevent it by improving the mental wellbeing of the community. The Gym has a good relationship with health providers and the Police who often referred young people to them. The SnapBACK Gym is a charitable trust and is run by volunteers. Raising funds is a constant issue.  Sport Manawatū provides support and the Gym has applied for funding through the Active Communities Fund. The Gym would like to raise funds to buy a van to collect and drop off kids before and after their boxing session. In terms of financial support, it would be great to have assistance with rent, equipment and transportation. Sport Manawatū can contribute towards equipment but not operational expenses. The Committee ask officers to help the SnapBACK Gym with providing mentoring and assistance in filling out funding applications.
	Moved Leonie Hapeta, seconded Billy Meehan. The COMMITTEE RESOLVED 1.   That the Play, Recreation & Sport Committee receive the presentation for information.
	Clause 14-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

15-20	Confirmation of Minutes
	Moved Leonie Hapeta, seconded Brent Barrett. The COMMITTEE RESOLVED 1.   That the minutes of the Play, Recreation & Sport Committee meeting of 18 March 2020 Part I Public be confirmed as a true and correct record.
	Clause 15-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

16-20	Public Comment
	Grant Taylor, President of Victoria Esplanade Scenic Railway spoke in support of their submission to the options outlined in Item 8  Victoria Esplanade Park Road entrance and Cook Street/Park Road Intersection options (clause 16) He made the following comments: The Victoria Esplanade Scenic Railway does not support any option in respect to  provision of parking. An increase of 5 carparks  (Option One) is not enough and does not provide a vehicle link to the existing carpark at Victoria Esplanade Station. Landscaped hard surfaced parks should be created in the grass area to provide for the large number of visitors. This parking should be linked to the parking by the Victoria Esplanade Railway Station. The established car park around the railway also needs replacing.
	Moved Leonie Hapeta, seconded Billy Meehan. The COMMITTEE RESOLVED That the public comment be received for information.
	Clause 16-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

17-20	Victoria Esplanade Park Road entrance and Cook Street/Park Road Intersection options Kathy Dever-Tod - Manager Parks and Reserves and Aaron Philips, Senior Parks Planner presented the report.  Officers explained that Option One was the best fit to meet the requirements of the Strategic Plan, stakeholder feedback  from the Victoria Esplanade  User Group and available budget. A motion to seek an alternative option was lost because the Committee felt the report provided  enough information to make a decision.
	Moved Leonie Hapeta, seconded Billy Meehan. The COMMITTEE RECOMMENDS 1.   That the report entitled “Victoria Esplanade Park Road entrance and Cook Street/Park Road intersection options”, dated 17 June 2020, be received. 2.   That Council approve Scenario A for the controlled intersection upgrade of Cook Street and Park Road, which includes a traffic signal upgrade and closing the access from Nathan Place to Park Road on a temporary basis to assess the impacts, before a decision is made to proceed with the permanent closure.
	Clause 17.1 and 17.2 above were carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.
	Moved Grant Smith, seconded Vaughan Dennison. 3. That Council approve Option One for the Park Road entrance reconfiguration to the Victoria Esplanade, which includes a replacement car park, as detailed in this report. 4.   That Council note that Victoria Esplanade Park Road entrance and Cook Street/Park Road intersection projects will be tendered together to try and obtain cost savings for both projects, to remain with the current budget provision. 5.   That Council note that the results of the tender will be reported to the Finance and Audit Committee.
		Clause 17.3 to 17.5 were carried 11 votes to 3, with 1 abstention, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor and Bruno Petrenas. Against: Councillors Brent Barrett, Renee Dingwall and Aleisha Rutherford. Abstained: Councillor Zulfiqar Butt.
		Note: Moved Aleisha Rutherford, seconded Leonie Hapeta. On a motion: “That the Chief Executive report back on an alternative option encompassing the following features, and that this option be assessed against the criteria included in clause 5.4 of the officer’s report titled “Victoria Esplanade Park Road Entrance and Cook Street/ Park Road Intersection Options”: a/ providing distinct separation between Esplanade Scenic Drive and the carpark areas near Park Road entrance and Esplanade Scenic Railway station b/ using the majority of the existing Esplanade Scenic Drive as the main motor vehicular route into the Esplanade from Park Road c/ not proceeding with an additional road on the sightline d/ advancing the lower cost option to reconfigure and improve access and safety near the Esplanade Scenic Railway station e/ preserving heritage value of the Park Road entry to Victoria Esplanade Drive The motion was lost 5 votes to 9, with 1 abstention, the voting being as follows: For: Councillors Leonie Hapeta, Brent Barrett, Renee Dingwall, Bruno Petrenas and Aleisha Rutherford. Against: The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan and Karen Naylor. Abstained: Councillor Zulfiqar Butt.

18-20	Linklater Reserve Development Plan Implementation Update Memorandum, presented by Kathy Dever-Tod - Manager Parks and Reserves. The Committee congratulated the officers involved in the work done to  transform Linklater Reserve.  It  is a fantastic destination park.
	Moved Leonie Hapeta, seconded Billy Meehan. The COMMITTEE RESOLVED That the update on the Linklater Reserve Development be received.
	Clause 18-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

19-20	Committee Work Schedule
	Moved Leonie Hapeta, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the Play, Recreation & Sport Committee receive its Work Schedule dated  June 2020.
	Clause 19-20 above was carried 15 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Leonie Hapeta, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

The meeting finished at 3.44pm.

Confirmed  21 October 2020

Chairperson