Palmerston North City Council
Minutes of the Finance & Audit Committee Meeting Part I Public, held in the Elwood Room, Conference & Function Centre, 354 Main Street, Palmerston North on 16 September 2020, commencing at 9.00am
Members Present: |
Councillor Susan Baty (in the Chair), The Mayor (Grant Smith), Mr Stephen Armstrong and Councillors Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas and Tangi Utikere. |
Non Members: |
Councillors Brent Barrett, Rachel Bowen, Zulfiqar Butt, Billy Meehan and Aleisha Rutherford. |
Confirmation of Minutes |
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Moved Susan Baty, seconded Patrick Handcock ONZM. The COMMITTEE RESOLVED 1. That the minutes of the Finance & Audit Committee meeting of 19 August 2020 Part I Public be confirmed as a true and correct record. |
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Clause 37-20 above was carried 17 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford, Tangi Utikere and Mr Stephen Armstrong. |
Assurance Report on Review of Business Continuity Planning Memorandum, presented by Masooma Akhter, Business Assurance Manager and Jason McDowell, Head of Risk & Resilience. After discussion Elected Members requested a follow-up report assessing progress on the recommendations, action plan and Business Continuity Planning Review. |
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Moved Lorna Johnson, seconded Susan Baty. The COMMITTEE RESOLVED 1. That the memorandum entitled ‘Assurance Report on Review of Business Continuity Planning’ and its appendices, presented to the Finance & Audit Committee on 16 September 2020, be received for information. 2. That the Chief Executive report back on the recommendations, action plan and progress on the Business Continuity Planning Review to the December 2020 meeting of Finance & Audit Committee. |
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Clause 38-20 above was carried 17 votes to 0, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Susan Baty, Brent Barrett, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford, Tangi Utikere and Mr Stephen Armstrong. |
Review of Elected Members' Expenses and Allowances Policy Memorandum, presented by Hannah White, Democracy & Governance Manager. After discussion Elected Members were of the opinion that the policy was not yet a finished product and that a workshop would be a more efficient way to raise and discuss issues. The meeting adjourned at 10.07am The meeting resumed at 10.33am |
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Moved Brent Barrett, seconded Lorna Johnson. The COMMITTEE RESOLVED 1. That the Elected Members’ Expenses and Allowance Policy be referred to a workshop. |
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Clause 39-20 above was carried 11 votes to 6, the voting being as follows: For: The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Lorna Johnson, Billy Meehan, Bruno Petrenas, Tangi Utikere and Mr Stephen Armstrong. Against: Councillors Susan Baty, Vaughan Dennison, Patrick Handcock ONZM, Leonie Hapeta, Karen Naylor and Aleisha Rutherford. |
The meeting finished at 10.58am
Confirmed 21 October 2020
Chairperson