AGENDA

Extraordinary Community Development Committee

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lorna Johnson (Chairperson)

Rachel Bowen (Deputy Chairperson)

Grant Smith (The Mayor)

Brent Barrett

Leonie Hapeta

Susan Baty

Billy Meehan

Zulfiqar Butt

Karen Naylor

Renee Dingwall

Bruno Petrenas

Lew Findlay QSM

Aleisha Rutherford

Patrick Handcock ONZM

Danielle Harris

 

 

 

 

 

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

 

 

 

Extraordinary Community Development Committee MEETING

 

10 December 2020

 

MEETING NOTICE

Pursuant to Clause 21 of Schedule 7 of the Local Government Act 2002, I hereby requisition an extraordinary meeting of the Council to be held at 9.00am on Thursday, 10 December 2020 in the Council Chamber, first floor, Civic Administration Building, 32 The Square, Palmerston North, to consider the business stated below.

 

                                                                                                     

MAYOR

 

 

Order of Business

 

1.         Apologies

2.         Notification of Additional Items

Pursuant to Sections 46A(7) and 46A(7A) of the Local Government Official Information and Meetings Act 1987, to receive the Chairperson’s explanation that specified item(s), which do not appear on the Agenda of this meeting and/or the meeting to be held with the public excluded, will be discussed.

Any additions in accordance with Section 46A(7) must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Any additions in accordance with Section 46A(7A) may be received or referred to a subsequent meeting for further discussion.  No resolution, decision or recommendation can be made in respect of a minor item.

3.         Declarations of Interest (if any)

Members are reminded of their duty to give a general notice of any interest of items to be considered on this agenda and the need to declare these interests.

4.         Public Comment

To receive comments from members of the public on matters specified on this Agenda or, if time permits, on other Committee matters.

(NOTE:     If the Committee wishes to consider or discuss any issue raised that is not specified on the Agenda, other than to receive the comment made or refer it to the Chief Executive, then a resolution will need to be made in accordance with clause 2 above.)

5.         Hearing of Submissions - Draft Local Alcohol Policy 2020                                 Page 7

6.         Confirmation of Minutes                                                                                 Page 137

“That the minutes of the Community Development Committee meeting of 4 November 2020 Part I Public be confirmed as a true and correct record.”

7.         Draft Local Alcohol Policy - Summary of Submissions                                   Page 145

Memorandum, presented by Julie Macdonald - Strategy and Policy Manager.

 

 

 

 8.        Exclusion of Public

 

 

To be moved:

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under Section 48(1) for passing this resolution

 

 

 

 

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Also that the persons listed below be permitted to remain after the public has been excluded for the reasons stated.

[Add Third Parties], because of their knowledge and ability to assist the meeting in speaking to their report/s [or other matters as specified] and answering questions, noting that such person/s will be present at the meeting only for the items that relate to their respective report/s [or matters as specified].

 

 


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Submission From Consultation

TO:                                Community Development Committee

MEETING DATE:           10 December 2020

TITLE:                            Hearing of Submissions - Draft Local Alcohol Policy 2020

 

 

RECOMMENDATION(S) TO Community Development Committee

1.   That the Community Development Committee hear submissions from presenters who indicated their wish to be heard in support of their submission.

2.   That the Committee note the Procedure for Hearing of Submissions, as described in the procedure sheet.

 

 

Submitters wishing to be heard in support of their submission

Submission No.

Submitter

Page No.

20

New Zealand Police Manawatu

56

25

MidCentral District Health Board’s Public Health Service

98

21

Te Hiringa Hauora | Health Promotion Agency

74

27

Fish Bar Ltd

103

28

Celtic Inn

105

29

PR Attractions Ltd (Bubbles Bar)

107

23

Foodstuffs North Island Limited

84

22

General Distributors Limited

80

30

Alcohol Healthwatch

109

14

Hospitality New Zealand Palmerston North Branch

38

 

Attachments

1.

Submissions

 

2.

Procedure Sheet

 

    


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PALMERSTON NORTH CITY COUNCIL

 

 

Palmerston North City Council

 

Minutes of the Community Development Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 04 November 2020, commencing at 9.02am.

Members

Present:

Councillors Lorna Johnson (in the Chair), Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor and Aleisha Rutherford.

Non Members:

Councillor Vaughan Dennison.

Apologies:

The Mayor (Grant Smith) (late arrival and early departure on Council Business), Councillor Bruno Petrenas (late arrival) and Ms Danielle Harris.

The Mayor (Grant Smith) entered the meeting at 9.07am during consideration of clause 39. He was not present for clause 38. He was not present when the meeting resumed at 12.18pm. He was not present for clauses 43 to 48 inclusive.

Councillor Bruno Petrenas entered the meeting at 10.06am during consideration of clause 41.  He was not present for clauses 38 to 40 inclusive.

Councillor Renee Dingwall declared an interest in clause 43.

Councillors Vaughan Dennison and Lew Findlay QSM declared an interest in clause 40.

38-20

Apologies

 

Moved Lorna Johnson, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 38-20 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Aleisha Rutherford and Vaughan Dennison.

 

39-20

Public Comment

 

Mr Fernadez Mackey and Mr Matthew Mataki made public comment on situations affecting the Highbury neighbourhood, relating to clause 45-20 below. Mr Mackey advised about gatherings and alcohol consumption occurring outside the shopping centre in a public area where school children passed through. Mr Mackey also expressed concerns about traffic issues in Highbury Avenue and the surrounding area, particularly speeding, and some intersections that they considered were not sufficiently signposted and safe enough for children and other pedestrians.

The Mayor (Grant Smith) entered the meeting at 9.07am.

 

Moved Lorna Johnson, seconded Vaughan Dennison.

The COMMITTEE RESOLVED

1.   That the public comment be received for information.

 

Clause 39-20 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Aleisha Rutherford and Vaughan Dennison.

 

40-20

Presentation - MidCentral District Health Board

Dr Syed Zaman, Clinical Executive Te Uru Whakamauora - Healthy Ageing & Rehabilitation at MidCentral District Health Board, made a presentation regarding the importance of social connectedness in an ageing society, pointing out the risks associated with loneliness and suggesting tips to build connectedness in the community to increase wellbeing of the elderly.

 

Moved Lorna Johnson, seconded Patrick Handcock ONZM.

The COMMITTEE RESOLVED

1.   That the Community Development Committee receive the presentation for information.

 

Clause 40-20 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Aleisha Rutherford and Vaughan Dennison.

Note:

Councillors Vaughan Dennison and Lew Findlay QSM declared an interest in this clause.

 

41-20

Presentation - Disability Reference Group

Ms Rose Boddy, Chairperson of the Disability Reference Group, made a presentation summarising the work done throughout the year, noting good outcomes despite the impact of Covid-19. Ms Boddy thanked the Council Welfare Support Team for the services provided to the disability community during lockdown.

Ms Boddy expressed that the mobility parking scheme with mobility parks available 24/7 had been a big achievement, however the rate of compliance by other drivers was still low. Another achievement was the provision of sign language interpreters at major events and Council meetings when requested. She advocated for volunteering and work opportunities for people with disabilities.

Ms Boddy encouraged the Council to consider the Enabling Good Lives approach, which is an approach around rethinking communities and civil participation for disabled people and their families, moving away from the medical model to a citizenship model of disability.

During discussion, an additional motion regarding Enabling Good Lives principles was proposed. It was also agreed to refer a proposed assessment of Council facilities from an accessibility perspective to the Long Term Plan. 

 

Moved Aleisha Rutherford, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1.   That the Community Development Committee receive the presentation for information.

 

Clause Error! Reference source not found.41.1 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Aleisha Rutherford and Vaughan Dennison.

Councillor Bruno Petrenas entered the meeting at 10.06am.

 

Moved Karen Naylor, seconded Lorna Johnson.    

2.   That Council acknowledges the Enabling Good Lives principles and seeks to integrate them into the way Council goes about its work.

3.   That the following recommendation be referred to the LTP: That the Chief Executive undertakes an assessment of Council facilities and infrastructure to determine whether the needs of people with disability are appropriately addressed, and to identify any gaps.

 

Clauses 41.2 and 41.3 above were carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

Note:

 

Moved Leonie Hapeta, seconded Aleisha Rutherford.  

 

On a motion to amend the original motion that said ‘that the Chief Executive undertakes an assessment of Council facilities and infrastructure to determine whether the needs of people with disability are appropriately addressed, and to identify any gaps’, to include the words ‘that the following recommendation be referred to the LTP’, the motion was carried 12 votes to 3, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lorna Johnson, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Bruno Petrenas and Aleisha Rutherford.

Against:

Councillors Rachel Bowen, Karen Naylor and Vaughan Dennison.

 

42-20

Confirmation of Minutes

 

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the minutes of the Community Development Committee meeting of 5 August 2020 Part I Public be confirmed as a true and correct record.

 

Clause 42-20 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

 

43-20

Welcoming Communities - Annual Report

Memorandum, presented by Joann Ransom, Community Development Manager and Stephanie Velvin, Welcoming Communities Coordinator.

The meeting adjourned at 10.46am.

The meeting resumed at 12.18pm.

When the meeting resumed The Mayor (Grant Smith) was not present.

 

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the report entitled ‘Welcoming Communities - Annual Report’ presented to the Community Development Committee on 4 November 2020, be received for information.

 

Clause 43-20 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

Note:

Councillor Renee Dingwall declared an interest in this clause.

 

44-20

The future of library services in Highbury

Report, presented by Linda Moore, Libraries Manager and Julie Macdonald, Strategy and Policy Manager.

 

Moved Lorna Johnson, seconded Aleisha Rutherford.

The COMMITTEE RECOMMENDS

1.   To receive the report titled ‘The future of library services in Highbury’ presented to the Community Development Committee on 4 November 2020.

2.   To endorse ‘Option 1 Te Pātikitiki status quo - delay further action pending citywide review’ for the future of library services in Highbury.

 

Clause 44-20 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

 

45-20

Whānau Ora Health and Wellbeing Portfolio Update (October)

Memorandum, presented by Councillor Billy Meehan.

 

Moved Lorna Johnson, seconded Billy Meehan.

The COMMITTEE RESOLVED

1.   That the Whānau Ora Health and Wellbeing Portfolio Update Report for October 2020 presented to the Community Development Committee Meeting on 4 November 2020, be received for information.

 

Clause 45-20 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

 

46-20

People and Community Portfolio Update (June-October)

Memorandum, presented by Councillor Lorna Johnson.

 

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RESOLVED

1.   That the People and Community Portfolio Update Report for June - October 2020 presented to the Community Development Committee Meeting on 4 November 2020, be received for information.

 

Clause 46-20 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

 

47-20

Safe City Portfolio Update (October)

Memorandum, presented by Councillor Patrick Handcock ONZM.

 

Moved Lorna Johnson, seconded Patrick Handcock ONZM.

The COMMITTEE RESOLVED

1.   That the Safe City Portfolio Update Report for October 2020 presented to the Community Development Committee Meeting on 4 November 2020, be received for information.

 

Clause 47-20 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

 

48-20

Committee Work Schedule - November 2020

In discussion it was agreed to remove the report regarding mobility parking from the Committee Work Schedule since the Council had already implemented additional services to monitor compliance of this scheme.

 

Moved Lorna Johnson, seconded Rachel Bowen.

The COMMITTEE RECOMMENDS

1.   That the Community Development Committee receive its Work Schedule dated November 2020.

 

Clause 48.1 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Brent Barrett, Susan Baty, Zulfiqar Butt, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

 

Moved Karen Naylor, seconded Lorna Johnson.  2.  That the Report outlining the cost of achieving mobility parking compliance be removed from the Community Development Committee Work Schedule.

 

Clause 48.2 above was carried 11 votes to 3, the voting being as follows:

For:

Councillors Lorna Johnson, Rachel Bowen, Susan Baty, Zulfiqar Butt, Lew Findlay QSM, Leonie Hapeta, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Vaughan Dennison.

Against:

Councillors Brent Barrett, Renee Dingwall and Patrick Handcock ONZM.

 

 

 

The meeting finished at 12.57pm

 

Confirmed 10 December 2020

 

 

 

Chairperson


 

 

 


PALMERSTON NORTH CITY COUNCIL

 

Memorandum

TO:                                Community Development Committee

MEETING DATE:           10 December 2020

TITLE:                            Draft Local Alcohol Policy - Summary of Submissions

Presented By:            Julie Macdonald - Strategy and Policy Manager

APPROVED BY:             David Murphy, Acting General Manager - Strategy and Planning

 

 

RECOMMENDATION(S) TO Community Development Committee

1.   That the report titled ‘Draft Local Alcohol Policy - Summary of Submissions’ presented to the Community Development Committee on 10 December 2020 be received for information.

 

 

 

1.         ISSUE

The Council carried out public consultation on the draft Local Alcohol Policy (LAP) and is holding hearings for those people who indicated that they wished to speak to their submissions. The purpose of this memo is to provide a summary of the consultation process and the number of submissions received. A more detailed summary and analysis of submissions will be prepared for the next meeting of the Community Development Committee, which is expected to be held in March 2021.

2.         BACKGROUND

On 26 August 2020 the Council approved the draft LAP for public consultation. The draft LAP is the third iteration of the policy that Council has consulted on and was developed following consultation that took place in 2019, incorporating changes to address concerns raised by submitters. Further consultation was required because the scope of changes being considered went beyond that which was initially proposed.

The current consultation period took place between 5 September and 9 October 2020. The Council received 33 written submissions during the consultation period. Eleven submitters have indicated that they want to speak to Council about their submissions.

The consultation process followed was very similar to the process used for the previous iteration of the draft LAP. The Statement of Proposal, which included the revised draft LAP, was published and made available as a printed document at all of Council’s ordinary information points. A public notice was placed in the Manawatū Standard and the Guardian newspapers. A media release was circulated, and posts were placed on Council’s social media platforms. Copies of the consultation document were provided directly to those who had an identified interest in the draft LAP. The list of stakeholders built upon the list used previously, with more than 475 emails and approximately 25 letters sent out with information about the draft LAP and inviting submissions.

In addition to promoting the consultation process and circulating information about the proposals, two drop-in sessions were organised and promoted to give anyone an opportunity to come along and learn more about the draft LAP, to ask questions, and to make a submission. These drop-in sessions were delayed by the Covid-19 level 2 restrictions, but went ahead at the Ashhurst Community Library on 23 September and at the Central Library on 24 September.

An online submission form was provided for submitters (with a printed version also available at consultation sessions). This form asked submitters to indicate if they supported or opposed each of the five key policy elements. Submitters could also choose “don’t know/no opinion”. Of the 33 submissions received, 22 made use of this online/printed form, and answered the provided questions. The remaining 11 submitters provided a free-form submission and did not follow the supplied format.

The following table shows a brief numerical summary of the number of submitters who supported/opposed each of the five key policy elements.

 

Don’t restrict issuing further licences

Restrict trading hours

Don’t restrict location

Impose one-way door policy

Don’t impose discretionary conditions

Support

10 (30%)

10 (30%)

9 (27%)

11 (33%)

7 (21%)

Oppose

6 (18%)

12 (36%)

7 (21%)

6 (18%)

5 (15%)

Don’t know/no opinion

6 (18%)

0

6 (18%)

5 (15%)

7 (21%)

No answer (free-form submission)

11 (33%)

 

3.         NEXT STEPS

A full summary and analysis of the issues raised by submitters will be provided to the Committee at its next meeting, which is expected to be held in March 2021. This analysis will also include a suggested response to the issues raised by submitters, along with any recommended changes to the draft Local Alcohol Policy.

4.         Compliance and administration

Does the Committee have delegated authority to decide?

If Yes quote relevant clause(s) from Delegations Manual. Clause 169

Yes

Are the decisions significant?

No

If they are significant do they affect land or a body of water?

No

Can this decision only be made through a 10 Year Plan?

No

Does this decision require consultation through the Special Consultative procedure?

No

Is there funding in the current Annual Plan for these actions?

Yes

Are the recommendations inconsistent with any of Council’s policies or plans?

No

The recommendations contribute to Goal 3: A Connected and Safe Community

The recommendations contribute to the outcomes of the Connected Community Strategy

The recommendations contribute to the achievement of action/actions in the Safe Community Plan

The action is: Develop a Local Alcohol Policy (by end of 2020/2021)

Contribution to strategic direction and to social, economic, environmental and cultural well-being

The Council has specifically identified the development of a local alcohol policy as an action under the Safe Community Plan. The draft LAP is focussed on minimising the harm caused by excessive or inappropriate consumption of alcohol, which contributes to building a city where people feel safe and are safe.

 

 

 

Attachments

Nil