Palmerston North City Council

 

Minutes of the Planning & Strategy Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 11 August 2021, commencing at 9.02am

Members

Present:

Councillor Aleisha Rutherford (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Rachel Bowen, Zulfiqar Butt, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan and Orphée Mickalad.

Non Members:

Councillors Susan Baty, Vaughan Dennison and Karen Naylor.

Apologies:

The Mayor (early departure on Council Business), and Councillors Lew Findlay QSM and Bruno Petrenas.

 

Note:  Councillor Billy Meehan attended the meeting remotely.

Councillor Lew Findlay entered the meeting at 11.04am during consideration of clause 26.  He was not present for clauses 20 to 25 inclusive.

 

20-21

Apologies

 

Moved Aleisha Rutherford, seconded Patrick Handcock ONZM.

The COMMITTEE RESOLVED

1.   That the Committee receive the apologies.

 

Clause 20-21 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

 

21-21

The Future Use of 17 Summerhays Street - Hearing of Submissions

 

Moved Aleisha Rutherford, seconded Patrick Handcock ONZM.

The COMMITTEE RESOLVED

1.   That the Planning & Strategy Committee hear submissions from presenters who indicated their wish to be heard in support of their submission.

2.   That the Committee note the Procedure for Hearing of Submissions, as described in the procedure sheet.

 

 

Clause 21-21 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

 

 

The following persons appeared before the Committee and made oral statements in support of their submissions and replied to questions from Elected Members, the additional points being:

Mr Jim Owen (28):

Mr Owen spoke to his submission and made no additional comments. 

Manawatu Community Housing Trust (40):

Ms Margaret May, Chairperson, spoke to the Manawatu Community Housing Trust’s submission and made no additional comments. 

Mrs Marilyn and Mr Bruce Bulloch (39):

Mr and Mrs Bulloch spoke to their submission and made the following additional comments:

·         For many years their main concern has been the loss of public green space in the city.

·         The loss of private green space from people’s back and front yards needs to be counter-balanced by the provision of easily accessed and locally available parks and reserves.

·         Dogs and their walkers need easily accessible local areas to exercise.

·         There is a vision that the existing Bowling Club Rooms could be used as an art centre. 

Mrs Beverley Greene and Mr Donald McIntyre Campbell (42):

Mrs Greene and Mr McIntyre Campbell spoke to their submission and made the following additional comments:

·         The green space could also include community gardens. 

Sport Manawatū (41):

Mr Brad Cassidy, General Manager Partnerships, and Mr Trevor Shailer, Chief Executive, spoke to Sport Manawatū’s submission and made no additional comments. 

Ms Jackie Little (56):

Ms Little spoke to her submission and made the following additional comments:

·         The existing club rooms building could be retained and repurposed as a therapy centre and a common shared space for residents’ use.

 

22-21

The Future Use of 17 Summerhays Street - Summary of Submissions

Memorandum, presented by Michael Duindam, Acting City Planning Manager, and Keegan Aplin-Thane, Planner.

 

Moved Aleisha Rutherford, seconded Patrick Handcock ONZM.

The COMMITTEE RESOLVED

1.   That the Summary of Submissions attached to the memorandum titled ‘The Future Use of 17 Summerhays Street: Summary of Submissions’ presented to the Planning and Strategy Committee on 11 August 2021, be received. 

 

 

Clause 22-21 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

 

The meeting adjourned at 10.10am.

The meeting resumed at 10.29am.

 

23-21

Confirmation of Minutes

 

Moved Aleisha Rutherford, seconded Patrick Handcock ONZM.

The COMMITTEE RESOLVED

1.   That the minutes of the Planning & Strategy Committee meeting of 30 June 2021 Part I Public be confirmed as a true and correct record.

 

Clause 23-21 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

 

24-21

Review of the Waste Management and Minimisation Bylaw - S155 Determinations

Report, presented by Julie Macdonald, Strategy and Policy Manager, and Peter Ridge, Senior Policy Analyst.

In discussion an additional motion was passed requesting that the Chief Executive report back to the Committee on the impact of Council’s licensing, regulatory and service options on minimising waste to landfill.

 

 

Moved Brent Barrett, seconded Aleisha Rutherford.

The COMMITTEE RESOLVED

1.   That pursuant to s.155(1) of the Local Government Act 2002 the Council determine that a bylaw is the most appropriate way of addressing the perceived problems of maximising the diversion of waste to beneficial uses; regulating and managing the operation of kerbside waste and recycling collection activities; and minimising the potential for waste to create a nuisance in public places.

2.   That pursuant to s.155(2)(a) of the Local Government Act 2002 the Council determine that a standalone bylaw is the most appropriate form of bylaw.

3.   That pursuant to s.155(2)(b) of the Local Government Act 2002 the Council agree that it is not anticipated that a revised Waste Management and Minimisation Bylaw would give rise to implications under the New Zealand Bill of Rights Act 1990.

4.   That the Chief Executive be instructed to draft a revised Waste Management and Minimisation Bylaw which addresses the perceived problems of maximising the diversion of waste to beneficial uses; regulating and managing the operation of kerbside waste and recycling collection activities; and minimising the potential for waste to create a nuisance in public places.

 

 

Clauses 24.1-21 to 24.4-21 above were carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

 

 

Moved Brent Barrett, seconded Aleisha Rutherford.

5. That prior to consulting on the draft Waste Management & Minimisation Bylaw, the Chief Executive report to Planning & Strategy Committee on:

      (1) how licensing, regulatory and service provision options can be       used to cost-effectively minimise waste to landfill, and

      (2) how Council provision of waste and recycling services influences       our commercial sector licensing and regulatory options to       minimise waste to landfill.

 

Clause 24.5-21 above was carried 13 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan, Karen Naylor and Orphée Mickalad.

Against:

Councillor Lorna Johnson.

 

25-21

Draft Trade Waste Bylaw - Approval for Consultation

Report, presented by Julie Macdonald, Strategy and Policy Manager, and Peter Ridge, Senior Policy Analyst.

 

Moved Aleisha Rutherford, seconded Patrick Handcock ONZM.

The COMMITTEE RECOMMENDS

1.   That the draft Palmerston North Trade Waste Bylaw 2022 Consultation Document, included as attachment one to the report titled ‘Draft Trade Waste Bylaw – approval for consultation’ presented to the Planning and Strategy Committee on 11 August 2021, be amended as follows:

      Section 1.3(h) of Appendix 2 of the Administration Manual to read: ‘Radioactive material, unless the material is discharged in accordance with the Code of Practice for Unsealed Radioactive Material published by the Ministry of Health.’

2.   That the Council approve the draft Palmerston North Trade Waste Bylaw 2022 Consultation Document, included as attachment one to the report titled ‘Draft Trade Waste Bylaw – approval for consultation’ presented to the Planning & Strategy Committee on 11 August 2021 (as amended), for consultation with the public.

3.   That the Mayor and Deputy Mayor be authorised to approve minor amendments to the consultation document prior to publication.

 

 

Clause 25-21 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

 

26-21

Mitigating East Street Traffic Safety Concerns

Report, presented by Sandra King, Acting Transport & Infrastructure Manager.

Councillor Findlay QSM entered the meeting at 11.04am.

 

Moved Aleisha Rutherford, seconded Lorna Johnson.

The COMMITTEE RECOMMENDS

1.   That the Council provide additional funding (up to $24,000) to install temporary safety treatments in East Street in Financial Year 2021-22 (Year 1) immediately, and proceed to install permanent safety treatments as planned in Financial Year 2023-24 (Year 3).

 

 

Clause 26-21 above was carried 14 votes to 0, with 1 abstention, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

Abstained:

Councillor Lew Findlay QSM.

 

27-21

Committee Work Schedule - August 2021

 

In discussion it was agreed to bring forward the due date of Item 8 of the Committee Work Schedule in consideration to June 2022.

 

Moved Rachel Bowen, seconded Leonie Hapeta.

The COMMITTEE RESOLVED

1.   To amend the Planning & Strategy Committee Work Schedule dated August 2021 to change the due date of Item 8 to June 2022.

 

Clause 27.2-21 above was carried 14 votes to 1, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Karen Naylor and Orphée Mickalad.

Against:

Councillor Aleisha Rutherford.

 

 

Moved Aleisha Rutherford, seconded Rachel Bowen.

2. That the Planning & Strategy Committee receive its Work Schedule dated August 2021, as amended.

 

Clause 27.2-21 above was carried 13 votes to 2, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Aleisha Rutherford, Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan and Orphée Mickalad.

Against:

Councillors Lorna Johnson and Karen Naylor.

 

 

 

The meeting finished at 12.05pm

 

Confirmed 8 September 2021

 

 

 

Chairperson