Palmerston North City Council

Minutes of the Finance & Audit Committee Meeting Part I Public, held in the Conference & Function Centre, 354 Main Street, Palmerston North on 22 September 2021, commencing at 9.00am

Members Present:	Susan Baty (in the Chair), The Mayor (Grant Smith) and Councillors Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Mr Stephen Armstrong.
Non Members:	Councillors Brent Barrett, Zulfiqar Butt, Billy Meehan and Orphée Mickalad.
Apologies:	Councillor Rachel Bowen.

Councillor Rachel Bowen entered the meeting at 9.05am during consideration of clause 61 and left the meeting at 10.03am after consideration of clause 61.  She was not present for clauses 59, 60 and 62 to 68 inclusive.

59-21	Apologies
	Moved Susan Baty, seconded Karen Naylor. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.
	Clause 59-21 above was carried 16 votes to 0.

60-21	Confirmation of Minutes
	Moved Susan Baty, seconded Aleisha Rutherford. The COMMITTEE RESOLVED 1.   That the minutes of the Finance & Audit Committee meeting of 23 June 2021 Part I Public be confirmed as a true and correct record.
	Clause 60-21 above was carried 16 votes to 0.

61-21	Results of Public Engagement - Extension of Paid Parking Hours Memorandum, presented by Michael Duindam, Acting City Planning Manager and Vinuka Nanayakkara, Senior Transport Planner. Councillor Rachel Bowen entered the meeting at 9.05am.
	Moved Susan Baty, seconded Karen Naylor. The COMMITTEE RECOMMENDS 1. That the following existing paid parking hours are retained: a.   Thursday 8.30am-5.30pm b.   Friday 8.30pm-5.30pm c.   Saturday 11.00am-3.00pm
	Clause 61.1-21 above was carried 16 votes to 1.
	Moved Susan Baty, seconded Karen Naylor. d.   Sunday no paid parking hours
	Clause 61.2-21 above was carried 15 votes to 2.
	Note: Moved Orphée Mickalad, seconded Brent Barrett. On a motion ‘That on-street parking fees be set at $2.00 per hour from 1 January 2022’, the motion was lost 4 votes to 13.
	Councillor Rachel Bowen left the meeting at 10.03am.

62-21	Health, Safety and Wellbeing Report - April to June 2021 Memorandum, presented by Alan Downes, Safety & Health Manager and Wayne Wilson, Human Resources Manager.
	Moved Susan Baty, seconded Brent Barrett. The COMMITTEE RESOLVED 1.   That the memorandum titled ‘Health, Safety and Wellbeing Report - April to June 2021’, presented to the Finance & Audit Committee on 22 September 2021, be received for information.
	Clause 62-21 above was carried 16 votes to 0.

The meeting adjourned at 10.35am.
The meeting resumed at 10.51am.

63-21	Treasury Report - 12 months ending 30 June 2021 Memorandum, presented by Steve Paterson, Strategy Manager - Finance.
	Moved Susan Baty, seconded Karen Naylor. The COMMITTEE RECOMMENDS 1.   That the performance of Council’s treasury activity for the 12 months ending 30 June 2021 be noted.
	Clause 63-21 above was carried 16 votes to 0.

64-21	Committee Work Schedule
	Moved Susan Baty, seconded Brent Barrett. The COMMITTEE RESOLVED 1.   That the Finance & Audit Committee receive its Work Schedule dated September 2021.
	Clause 64-21 above was carried 16 votes to 0.

Exclusion of Public

65-21

Recommendation to Exclude Public

Moved Susan Baty, seconded Karen Naylor.

The COMMITTEE RESOLVED

“That the public be excluded from the following parts of the proceedings of this meeting listed in the table below.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered		Reason for passing this resolution in relation to each matter	Ground(s) under Section 48(1) for passing this resolution
11.	Minutes of the Finance & Audit Committee meeting - Part II Confidential - 23 June 2021	For the reasons set out in the Finance & Audit Committee minutes of 23 June 2021, held in public present.
12.	Oriana Reserve:  Request to return land to a developer	Legal Privilege and Negotiations	s7(2)(g) and s7(2)(i)
13.	Assurance Report on Review of Health & Safety	Safety and Health Safety	s6(b) and s7(2)(d)

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as stated in the above table.

Clause 65-21 above was carried 16 votes to 0.

The public part of the meeting finished at 11.16am

Confirmed 27 October 2021

Chairperson