Palmerston North City Council

Minutes of the Infrastructure Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 16 March 2022, commencing at 1pm.

Members Present:	Councillor Vaughan Dennison (in the Chair), The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Lew Findlay QSM, Billy Meehan, Karen Naylor, Bruno Petrenas, Aleisha Rutherford and Orphée Mickalad.
Non Members:	Councillors Renee Dingwall, Patrick Handcock ONZM, Leonie Hapeta and Lorna Johnson.
Apologies:	Councillors Brent Barrett (late arrival), Rachel Bowen (early departure on Council business), Lew Findlay QSM, Lorna Johnson, Billy Meehan, Orphée Mickalad and Aleisha Rutherford (early departure).

Councillors Rachel Bowen and Billy Meehan were not present when the meeting resumed at 4.16pm.  They were not present for clauses 3 to 6 inclusive.

Councillor Aleisha Rutherford left the meeting at 4.34pm during consideration of clause 4.  She was not present for clauses 4 to 6 inclusive.

Councillor Brent Barrett entered the meeting when it resumed at 1.07pm.  He was not present for clauses 1 and 2.

1-22	Apologies
	Moved Vaughan Dennison, seconded Patrick Handcock ONZM. The COMMITTEE RESOLVED 1.   That the Committee receive the apologies.
	Clause 1-22 above was carried.

2-22	Confirmation of Minutes
	Moved Vaughan Dennison, seconded Patrick Handcock ONZM. The COMMITTEE RESOLVED 1.   That the minutes of the Infrastructure Committee meeting of 24 November 2021 Part I Public be confirmed as a true and correct record, subject to an amendment to include the following “Councillor Vaughan Dennison declared an interest in item 8 (clause 18) but acknowledged there was no conflict and that he would consider the item with an open mind”.
	Clause 2-22 above was carried.

The meeting adjourned at 1.07pm.

The meeting resumed at 4.16pm.

Councillor Brent Barrett was present when the meeting resumed.

Councillors Rachel Bowen and Billy Meehan were not present when the meeting resumed.

3-22	Update on Infill Lighting Required to Achieve Compliance in P and V Categories Report, presented by Sandra King, Acting Group Manager Transport & Development.
	Moved Vaughan Dennison, seconded Patrick Handcock ONZM. The COMMITTEE RESOLVED 1.   That the Committee be provided with the next annual update for Programme 1367 in March 2023.
	Clause 3-22 above was carried.

4-22	Road Maintenance Contract Update Memorandum, presented by Sandra King, Acting Group Manager Transport & Development. Councillor Aleisha Rutherford left the meeting at 4:34pm.
	Moved Vaughan Dennison, seconded Susan Baty. The COMMITTEE RESOLVED 1.   That the Committee receive further six-monthly reports on the work programme and performance of the road maintenance contract.
	Clause 4-22 above was carried.

5-22	Asset Management Improvement Plan - Six Monthly Update Memorandum, presented by Helen Churton, Manager - Asset Management Planning.
	Moved Vaughan Dennison, seconded Bruno Petrenas. The COMMITTEE RESOLVED 1.   That the Committee note the progress of the Asset Management Improvement Plan made over the five month period October 2021-February 2022. 2.   That the Committee note an update of the Asset Management Maturity Assessment is scheduled for 2022 and that will measure the progress of asset management practice since 2019. 3.   That the Committee note that after the update of the Asset Management Maturity Assessment the Asset Management Improvement Plan will be revised as part of the continual evolution of the Improvement Plan.
	Clause 5-22 above was carried.

6-22	Committee Work Schedule
	Moved Vaughan Dennison, seconded Susan Baty. The COMMITTEE RESOLVED 1.   That the Infrastructure Committee receive its Work Schedule dated March 2022. 2. That Item 6 - Update on the Main Street West Cycleway, Item 8 -Infrastructure Capital Works Dashboard January 2022 and Item 11 - Deliverability Planning in Response to Covid – Briefing be referred to the Council meeting on 6 April 2022.
	Clause 6-22 above was carried.

The meeting finished at 4.49pm

Confirmed 18 May 2022

Chairperson