Minutes of a meeting of the Manawatū District / Palmerston North City Joint Strategic Planning Committee held on Thursday 09 December 2021, commencing at 1:01pm, via zoom.
|
PRESENT: |
Mayor Helen Worboys |
(Chairperson) |
|
|
Cr Steve Bielski |
(Manawatū District Council) |
|
|
Cr Michael Ford |
(Manawatū District Council) |
|
|
Cr Grant Hadfield |
(Manawatū District Council) |
|
|
Cr Phil Marsh |
(Manawatū District Council) |
|
|
Mayor Grant Smith |
(Palmerston North City Council) |
|
|
Cr Susan Baty |
(Palmerston North City Council) |
|
|
Cr Zulfiqar Butt |
(Palmerston North City Council) |
|
|
Cr Leonie Hapeta |
(Palmerston North City Council) |
|
|
Cr Aleisha Rutherford |
(Palmerston North City Council) |
|
IN ATTENDANCE: |
Malcolm Bailey |
(CEDA) |
|
|
David Wright |
(CEDA) |
|
|
Bobbie O’Fea |
(CEDA) |
|
|
Robbie Pickford |
(CEDA) |
|
|
Jacqui Middleton |
(CEDA) |
|
|
Margie Mare |
(CEDA) |
|
|
Cr Alison Short |
(Manawatū District Council) |
|
|
Cr Brent Barrett |
(Palmerston North City Council) |
|
|
Cr Patrick Handcock |
(Palmerston North City Council) |
|
|
Cr Karen Naylor |
(Palmerston North City Council) |
|
|
Shayne Harris |
(Chief Executive, MDC) |
|
|
Lyn Daly |
(General Manager – Community, MDC) |
|
|
Frances Smorti |
(General Manager – People and Culture, MDC) |
|
|
Amanda Calman |
(Chief Financial Officer, MDC) |
|
|
Cathy Robinson |
(General Manager – Corporate, MDC) |
|
|
Allie Dunn |
(Governance Manager, MDC) |
|
|
Michael Hawker |
(Project Delivery Manager, MDC) |
|
|
Stacey Bell |
(Senior Economist, MDC) |
|
|
David Murphy |
(Chief Planning Officer, PNCC) |
|
|
Peter Crawford |
(Economic Policy Advisor, PNCC) |
JSP 21/139 MEETING OPENING
Her Worship the Mayor Helen Worboys declared the meeting open.
JSP 21/140 APOLOGIES
Apologies for non-attendance were noted for Councillor Renee Dingwall (Palmerston North City Council).
JSP 21/141 CONFIRMATION OF MINUTES
RESOLVED
That the minutes of the Joint Strategic Planning Committee meeting held 09 September 2021 be adopted as a true and correct record.
Moved by: Councillor Michael Ford Seconded by: Councillor Leonie Hapeta CARRIED
JSP 21/142 DECLARATIONS OF INTEREST
There were no declarations of interest.
JSP 21/143 NOTIFICATION OF LATE ITEMS
There were no late items of business notified for consideration.
JSP 21/144 PUBLIC FORUM
There were no requests to speak in public forum at this meeting.
JSP 21/145 PRESENTATIONS
There were no presentations organised for this meeting.
JSP 21/146 QUARTERLY ECONOMIC MONITOR
Report of the Palmerston North City Chief Planning Officer, dated 30 November 2021 providing summary reports on the September 2021 Manawatū Region Quarterly Economic Monitor, Annual Population Report, Annual Business and Employment Report and the Quarterly Retail Report. A replacement copy of attachment 1 was circulated.
Stacey Bell, Senior Economist (MDC) and Peter Crawford, Economic Policy Advisor (PNCC), gave a presentation that outlined economic performance for the quarter noting in summary that:
· Development and construction investment would provide substantial support to the regional economy;
· Primary sector outlook was very positive and would continue to support economic resilience over 2022;
· The Manawatū region was subject to the inflationary environment and labour constraints just like everyone else;
· The regional economy had proven resilient and was expected to perform relatively well in the context of increasing costs and rising interest rates.
RESOLVED
That the Summary report on the September 2021 Manawatū Region Quarterly Economic Monitor, Annual Population report, Annual Business and Employment report and Quarterly Retail report, be received.
Moved by: Mayor Grant Smith Seconded by: Councillor Leonie Hapeta CARRIED
JSP 21/147 CEDA STATEMENT OF EXPECTATIONS 2022-2023
Report of the General Manager – Community dated 24 November 2021 providing the draft 2022-2023 Statement of Expectations for the Central Economic Development Agency Limited (CEDA) for consideration and approval. The meeting discussed the wording contained in the draft Statement of Expectations, and asked that the domestic visitation focus point in the Key Agreed Functions and Outcomes be amended to remove the words “(due to impacts from COVID-19)”.
The committee recorded its acknowledgement and thanks to Chairperson Malcolm Bailey for his commitment to the role of Chairperson of the CEDA Board and his service to the Palmerston North and Manawatū communities, and to Acting Chief Executive David Wright for taking on the role of Acting Chief Executive and his work with the CEDA team.
RESOLVED
1 That the Joint Strategic Planning Committee approves the proposed 2022-2023 Statement of Expectations for the Central Economic Development Agency Limited.
2 That the Mayor and Chief Executive of the Manawatū District Council and the Mayor and Chief Executive of the Palmerston North City Council be delegated authority to approve minor amendments to the Statement of Expectations prior to the document being signed.
Moved by: Councillor Phil Marsh Seconded by: Councillor Michael Ford CARRIED
JSP 21/148 DISCUSSION - THE ROLE AND FUTURE POTENTIAL OF THE JOINT STRATEGIC PLANNING COMMITTEE.
The committee members discussed exploring opportunities to maximise the potential of the scope of the Joint Strategic Planning Committee. Ideas floated included:
· Opportunities for shared services and collaboration on projects;
· Widen scope of CEDA to include other Councils;
· Consider how Accelerate 25 fits in with the role of the Joint Strategic Planning Committee;
· Consider centering the role of the committee around wellbeings and the future of local government;
· Consider undertaking a performance review of the committee’s work for the past three years.
It was agreed that the Chief Executives of each Council would take the matter back to their respective Councils for discussion, and bring the item to the next meeting of the Joint Strategic Planning Committee for wider discussion.
JSP 21/149 CONSIDERATION OF LATE ITEMS
There were no late items notified for consideration.
JSP 21/150 NOTIFICATION OF ITEMS FOR NEXT MEETING
· Role of and future potential of Joint Strategic Planning Committee.
JSP 21/151 PUBLIC EXCLUDED BUSINESS
RESOLVED
That the public be excluded from the following parts of the proceedings of this meeting, namely:
a) Confirmation of Minutes
b) Appointment of Chair and Independent Directors - CEDA
That the general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
|
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Grounds under Section 48(1) for the passing of this resolution |
|
a) Confirmation of Minutes |
Section 7(2)(a) Protect the privacy of natural persons, including that of deceased natural persons |
Section 48(1)(a) - the public conduct of the relevant part of the proceedings would be likely to result in a disclosure of information for which good reason for withholding that information would exist, under Section 7 of the Local Government Official Information and Meetings Act 1987. |
|
b) Appointment of Chair and Independent Directors - CEDA |
As Above. |
As Above. |
This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public as specified above.
Moved by: Mayor Helen Worboys
Seconded by: Councillor Michael Ford
CARRIED
The meeting went into public excluded session at 2:05pm. For items JSP 21/152 to JSP 21/155 refer to public excluded proceedings. The meeting returned to open session at 2:20pm.
JSP 21/156 MEETING CLOSURE
The meeting was declared closed at 2:21pm.