Palmerston North City Council

Minutes of the Community Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 24 May 2023, commencing at 9.00am.

Members Present:	Councillors Lorna Johnson (in the Chair), Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.
Non Members:	Deputy Mayor Debi Marshall-Lobb and Councillor Leonie Hapeta.
Apologies:	The Mayor Grant Smith

Councillor Leonie Hapeta was not present when the meeting resumed at 11.12am.  She entered the meeting again at 11.15am during consideration of clause 18. She was not present for clause 17.

Councillor Rachel Bowen was not present when the meeting resumed at 11.12am.  She entered the meeting again at 11.31am during consideration of clause 19. She was not present for clause 17 and 18 inclusive.

Councillor Billy Meehan left the meeting at 11.38am during consideration of clause 19.  He entered the meeting again at 11.57am during the consideration of clause 21.  He was not present for clauses 19 to 20 inclusive.

Karakia Timatanga

Councillor Lorna Johnson opened the meeting with karakia.

12-23	Apologies
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1. That the Committee receive the apologies.
	Clause 12-23 above was carried 12 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta.

Declarations of Interest

Councillor Lew Findlay declared a conflict of interest in Item 6:  Presentation – Grey Power Manawatū (clause 15) and took no further part in discussion or debate after question time.

Councillor Patrick Handcock declared an interest in Item 11: Development Subsidy request from the Methodist Church of New Zealand Te Haahi Weteriana o Aotearoa Manawatū Rangitīkei Methodist Parish (clause 19) and took no further part in discussion or debate.

13-23	Public Comment
	Russell and Ros Hallam Russell and Ros Hallam, members of the Palmerston North Seniors Reference Group and Age Friendly Palmerston North,  spoke in support of extending the concession to give free parking to Gold Card holders in the city centre from 9.00am to 3.00pm Monday to Friday inclusive. As it would encourage older people to participate in activities in the city centre outside of the current concession times and without distraction of time constraints.      They also spoke in support of Palmerston North becoming an Age Friendly city, to promote social and healthy activities for the older sector of the community. Nigel Fitzpatrick, Sports Manawatū Nigel Fitzpatrick made the following comments in support of Palmerston North obtaining Age Friendly status: - Sports Manawatū has a vision of seeing everyone active, this encompasses helping older people being active. - Need Council mandate to support this.
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   The Committee resolved that the public comment be received for information.
	Clause 13-23 above was carried 12 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta.

14-23	Presentation - Niuvaka Trust Introduction Presentation, by Dana Kunaiti, General Manager. Dana Kunaiti  from the Niuvaka Trust shared a presentation about who they are and what they do, they also requested further support from Council. They are a Pasifika community provider catering to those in the Manawatū and Horowhenua.  The presentation provided an overview of their services, partnership and alliances, and other agencies they are currently in collaboration with.  Dana Kunaiti made the following comments. - Currently have approximately 700 clients registered for their services inclusive of approximately 1361 children.  - They have a diverse Pasifika representation across its board and staff. - Through surveys and research it is noted the top needs have been identified in housing, health, food employment and education. - Celebrated success of their ‘Vaka’ festival. - The Trust currently receives funding through the Ministry of Social Development, but is working towards being financially self-sustaining. - The Trust requested Council funds of $200k to support their base-line running costs and $35k to run their annual ‘Vaka’ festival.  Ideally they would like the funding for 1 July 2023. - Besides the funding,  Council could also support the Trust by provide is by way of advocacy. Elected Members moved an additional recommendation requesting the  funding proposal be considered as part of the Annual Budget deliberations.  They also sought further advice from staff on the proposal.
	Moved Lorna Johnson, seconded Kaydee Zabelin. The COMMITTEE RESOLVED 1.   That the Committee receive the presentation for information. 2.   That the request for funding for $235k be referred to the Annual Budget deliberations.
	Clause 14-23 above was carried 12 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta.

15-23	Presentation - Grey Power Manawatū Presentation, by Lew Findlay, President Grey Power Manawatū and Sally Mayne, Grey Power Membership Secretary. Grey Power Manawatū made a presentation requesting that the free parking for Gold Card holders be extended to 3.00pm Monday to Friday inclusive. The programme currently provides free parking from 9am – 12 noon on weekdays.  Lew Findlay made the following comments in support of the request: - Would enable further access to local businesses after 12.00pm, including those who volunteer.   - Recognises the increased cost of living for people on fixed incomes. - When the hours were extended, in the past, from 11.00am to 12.00pm there was very little loss to revenue from parking. Elected Members moved an additional recommendation seeking further officer advice on the  implications of extending the current programme.
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   That the Community Committee receive the presentation for information. Moved Patrick Handcock, seconded Kaydee Zabelin 2.   That the Chief Executive provide a report back to the Committee on the implications of extending free  parking for Gold Card and/or Community Services Card Holders from 9.00am to 12.00noon, to 9.00am to 3.00pm or 5.00pm.
	Clause 15-23 above was carried 11 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta. Note: Councillor Lew Findlay declared an interest as he was the presenter. After answering questions, he withdrew from the discussion and sat in the gallery.
	Moved Billy Meehan, seconded Debi Marshall-Lobb.
	Note: On a motion that: ‘The Committee recommends that the Gold Card Parking be extended to 9am-3pm Monday to Friday’. The motion was lost 3 votes to 8, the voting being as follows: For: Councillors Billy Meehan, Debi Marshall-Lobb and Leonie Hapeta. Against: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Orphée Mickalad, Karen Naylor, William Wood and Kaydee Zabelin.

16-23	Presentation - Te Pū Harakeke - Social Wellbeing Forum 2022 Report Presentation, by Tim Kendrew (Kaiwhakahaere Matua). Te Pū Harakeke shared a summary of the Social Wellbeing Forum 2022 Report.  The purpose of the forum is to give a voice to the social and community sector and those working at the frontline of the city’s social welfare organisations. The report highlights the issues for Council to be aware of in the sector.
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   That the Community Committee receive the presentation for information.
	Clause 16-23 above was carried 12 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta.

The meeting adjourned at 10.54am

The meeting resumed at 11.12am

Councillors Rachel Bowen and Leonie Hapeta were not present when the meeting resumed at 11.12am.

17-23	Confirmation of Minutes
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   That the minutes of the Community Committee meeting of 15 March 2023 Part I Public be confirmed as a true and correct record.
	Clause 17-23 above was carried 10 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin and Debi Marshall-Lobb.

18-23	Age Friendly status and funding Memorandum, presented by Martin Brady, Community Development Advisor, and Stephanie Velvin, Community Development Manager. The Committee moved a motion to consider funding for the programme at the Annual Budget deliberations and sought additional officer advice on developing a programme to achieving Age Friendly status.   Councillor Leonie Hapeta entered the meeting at 11.16am
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   That the Committee receive the report titled ‘Age Friendly status and funding’ presented to the Community Committee on 24 May 2023. Moved William Wood, seconded Lew Findlay 2.   The Committee resolve to refer a programme to develop an Age Friendly strategy/plan to the Annual Budget deliberations.
	Clause 18-23 above was carried 11 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta.

19-23	Development Subsidy request from the Methodist Church of New Zealand Te Haahi Weteriana o Aotearoa Manawatū Rangitīkei Methodist Parish Memorandum, presented by Stephanie Velvin, Community Development Manager. Councillor Rachel Bowen entered the meeting again at 11.31am. Councillor Billy Meehan left the meeting at 11.38am
	Moved Lorna Johnson, seconded Brent Barrett. The COMMITTEE RECOMMENDS 1.   That Council approve a Development Subsidy of $13,000 for the Methodist Church of New Zealand Te Haahi Weteriana o Aotearoa Manawatū Rangitīkei Methodist Parish.
	Clause 19-23 above was carried 9 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Lorna Johnson, Brent Barrett, Rachel Bowen, Lew Findlay, Orphée Mickalad, Karen Naylor, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta. Abstained: Councillor William Wood. Note: Councillor Patrick Handcock declared an interest, withdrew from the discussion and sat in the gallery.

20-23	Community Places Stocktake and Needs Assessment - timeframes and resource requirements to give effect to the recommendations. Memorandum, presented by Stacey Solomon, Policy Analyst.
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   That the Committee receive the report titled “Community Places Stocktake and Needs Assessment -  timeframes and resource requirements to give effect to the recommendations.” dated 24 May 2023.
	Clause 20-23 above was carried 11 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta.

21-23	Draft Gambling Venue Policies - Approval to Consult Report, presented by Julie Macdonald, Strategic Policy Manager. Councillor Billy Meehan entered the meeting again at 11.57am.
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   That the Committee approve the Draft Gambling Venue Policies Statement of Proposal (Attachment 1) for consultation.
	Clause 21-23 above was carried 11 votes to 0, with 1 abstention, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin and Debi Marshall-Lobb. Abstained: Councillor Leonie Hapeta.

22-23	Committee Work Schedule - May 2023 Elected Members requested an update on Library Services as this is included in the Terms and Reference of the Committee.  They would like to commence this as an annual report.
	Moved Lorna Johnson, seconded Patrick Handcock. The COMMITTEE RESOLVED 1.   That the Community Committee receive its Work Schedule dated May 2023 including an annual report on Library Services.
	Clause 22-23 above was carried 12 votes to 0, the voting being as follows: For: Councillors Lorna Johnson, Patrick Handcock, Brent Barrett, Rachel Bowen, Lew Findlay, Billy Meehan, Orphée Mickalad, Karen Naylor, William Wood, Kaydee Zabelin, Debi Marshall-Lobb and Leonie Hapeta.

Karakia Whakamutunga

Councillor Lorna Johnson closed the meeting with karakia.

The meeting finished at 12.24pm

Confirmed 9 August 2023

Chair