Minutes of Culture & Sport Committee - Wednesday, 13 September 2023

Palmerston North City Council

Minutes of the Culture & Sport Committee Meeting Part I Public, held in the Council Chamber, First Floor, Civic Administration Building, 32 The Square, Palmerston North on 13 September 2023, commencing at 9.00am

Members

Present:

Councillors Rachel Bowen (in the Chair), Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood and Kaydee Zabelin.

Non Members:

Councillors Brent Barrett, Lorna Johnson and Orphée Mickalad.

Apologies:

The Mayor (Grant Smith) (for late arrival and early departure).

The Mayor (Grant Smith) entered the meeting at 9.18am during consideration of clause 30. He was not present when the meeting resumed at 11.12am. He entered the meeting again at 12.23pm during consideration of clause 38. He was not present for clauses 28, 29 and 35-37 inclusive.

Councillor Lew Findlay left the meeting at 12.03pm during consideration of clause 37. He was not present for clauses 37 to 39 inclusive.

	Karakia Timatanga
	Councillor Rachel Bowen opened the meeting with karakia.

	Acknowledgement of Te Wiki o Te Reo Māori
	In acknowledgement of Te Wiki o Te Reo Māori, Councillor Debi Marshall-Lobb spoke about the ways Te Reo is upheld by Palmerston North City Council.

28-23

Apologies

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the apologies.

Clause 28-23 above was carried 14 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood, Kaydee Zabelin, Brent Barrett, Lorna Johnson and Orphée Mickalad.

29-23

Public Comment

Warren Warbrick made public comment in relation to Item 10: Options to change the Palmerston North City Coat of Arms (clause 34).

Warren is also representing his cousin Wiremu Kingi Te Awe Awe, as head of the Te Awe Awe family, and the traditional leaders of Ngāti Hineaute hapū and Rangitepaia hapū of Rangitāne.

In clause 2.9 of the report John Bevan Ford is referenced as being Senior Lecturer at Massey; at the time he was also designated as the Tohunga whakairo for Rangitāne, and Warren was assigned to be his apprentice. As such he was privy to a lot of the discussions that John had with his people at the time, especially relating to the symbolism of this piece of work.

The Māori chief in the crest was originally modelled on Te Peeti Te Awe Awe and then later his people wished it to be a more generic form of rangatira. In his hand he has a mere pounamu, which was very significant to them because it is a symbol of one of three mere pounamu that recognised the peace making that happened at a place called Tūwhakatupua, and the mere that they held was called Tane-nui-a-Rangi. The one in the crest represents Tane-nui-a-Rangi.

Rangitāne o Manawatū see the crest as being a strong symbol of their relationships with Council and their bicultural way of being. After discussions with his cousin Wiremu Te Awe Awe they would like to see the crest stay as it is and no change to happen.

Moved Lorna Johnson, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive the public comment for information.

Clause 29-23 above was carried 14 votes to 0, the voting being as follows:

For:

30-23

Presentation - Special Olympics Team

Presentation, by Olwyn Humphreys and Carla L’huillier, Special Olympics Team Coaches, along with athletes.

The Mayor (Grant Smith) entered the meeting at 9.18am.

Olwyn and Carla spoke about the Special Olympics Team’s trip to Berlin in July to participate in the Special Olympics World Summer Games 2023 - the biggest sporting event of 2023 with more than 170 countries competing: 7,000 athletes, 3,000 coaches and 20,000 volunteers. The New Zealand team consisted of 39 athletes and 22 coaches and support staff.

Highlights included the following:

· The athletes received a range of medals for athletics, ten pin, swimming and 3x3 unified basketball – the largest medal haul to date (5 gold, 17 silver and 12 bronze) – and smashed many personal bests.

· The host town programme in Munich was hosted by three municipalities. Events included being hosted at civic receptions, visits to schools, a beer garden, palace, and planetarium, and joint training sessions with locals. The team had the opportunity to perform their new haka and waiata several times at functions.

· Opening ceremony held at the Olympiastadion, Berlin which has not hosted an Olympic event since 1936.

· Each evening the team met to discuss the highs and lows of the day and to prepare for the next day, and a taonga made in the image of the manaia on their uniforms was presented to someone each day who had done something special.

· All the athletes embodied the Special Olympics oath, which is ‘let me win, but if I cannot win, let me be brave in the attempt’. As a country we can be proud of them!

· Community support and fundraising supported the $18,000 per athlete required and raised awareness of the games.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive the presentation for information.

Clause 30-23 above was carried 15 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood, Kaydee Zabelin, Brent Barrett, Lorna Johnson and Orphée Mickalad.

31-23

Presentation - Palmerston North Heritage Trust

Presentation, by Margaret Tennant, Chair, Palmerston North Heritage Trust Committee.

Margaret presented an update on the activities of the Trust and current heritage issues, as attached to these minutes. In addition, she made the following comments:

· Relationship between Council and the Heritage Trust is going well – individual Councillors are always open to conversation and the library staff have been wonderful.

· Challenges around archive space – Palmerston North is wise not to go along with the Archive Central model.

· Signage boards across the city relating to heritage is important.

· While noting that smaller towns utilise trained volunteers, which may be helpful depending on the task, there are good models of systems to manage archives in other cities/councils. Staff having a working knowledge of archives would be helpful.

The Chief Executive advised the Trust had written to him, along with the NZ Society of Genealogy, and that work is underway regarding recruitment of a City Archivist. The Chief Executive encouraged both groups to make submissions to the Long Term Plan.

Regarding the Heritage Planner role, Officers advised there is not a specialist heritage planner in Council and has not been for at least 20 years, however heritage is involved in a wide variety of planning projects, the expectation being that all planners have a good understanding of heritage and that this is incorporated into their everyday work.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive the presentation for information.

Clause 31-23 above was carried 15 votes to 0, the voting being as follows:

For:

32-23

Presentation - Volleyball Manawatū

Presentation, by Kelsey Higgins, Community Engagement Officer, Volleyball Manawatū.

Kelsey outlined Volleyball Manawatū’s annual plan and highlighted major projects, as attached to these minutes. In addition she made the following comments:

· 2024 is the final year of the contract for the New Zealand Secondary Schools Volleyball Championships, the largest indoor sporting event in New Zealand. The three year contract negotiations will begin next month. Volleyball NZ is looking for the association to be able to lead the operations of that tournament; in which case they will need to increase the Manawatū staff to accommodate this and heighten the professionalism and ensure sufficient funding in Year 3 to cover costs.

· It is important to Volleyball Manawatū that the space at Takaro Sports Club remains a community space, maintained by the Club. They are looking to expand community provision and tie in to the competitive and elite sport pathway in beach volleyball for New Zealand. Previously the only beach volleyball court was at Massey University and the only other city court is a grass court at one of our community parks.

· The Mana Beach 2023/24 season will be the first season the association has run leagues as well as a tournament series.

· An economic impact study on the previous year’s tournament identified a 2,000% return on investment of $180,000.

· Kelsey stated she understood Council worked with Sport Manawatū and not the sports directly but wanted to represent the potential impact of the sport partnership fund for our community, and in particular the national championship.

Moved Lorna Johnson, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive the presentation for information.

Clause 32-23 above was carried 15 votes to 0, the voting being as follows:

For:

33-23

Confirmation of Minutes

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the minutes of the Culture & Sport Committee meeting of 28 June 2023 Part I Public be confirmed as a true and correct record.

Clause 33-23 above was carried 13 votes to 0, with 2 abstentions, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Lew Findlay, Roly Fitzgerald, Patrick Handcock, Debi Marshall-Lobb, William Wood, Kaydee Zabelin, Brent Barrett and Orphée Mickalad.

Abstained:

Councillors Leonie Hapeta and Lorna Johnson.

34-23

Options to change the Palmerston North City Coat of Arms

Memorandum, presented by Desiree Harvey, Legal Counsel and Donna Baker, Acting Chief Executive Unit Manager.

Moved Grant Smith, seconded Debi Marshall-Lobb.

The COMMITTEE RECOMMENDS

1. That Council retain the current Coat of Arms.

Clause 34-23 above was carried 15 votes to 0, the voting being as follows:

For:

The meeting adjourned at 10.52am.
The meeting resumed at 11.12am.

The Mayor (Grant Smith) was not present when the meeting resumed.

35-23

Te Manawa Museums Trust - Statement of Intent 2023-26: revised finances

Memorandum, presented by Sarah Claridge, Democracy & Governance Advisor.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee agree the revised Statement of Intent 2023-26 from Te Manawa Museums Trust.

Clause 35-23 above was carried 14 votes to 0, the voting being as follows:

For:

36-23

Te Manawa Museums Trust - Annual Report 2022-23

Memorandum, presented by Susana Shadbolt, Te Manawa Chief Executive Officer, Catherine Parsons, Te Manawa Finance & Commercial Manager and Caroline Tate, Te Manawa Museums Trust Board Chair.

Te Manawa representatives noted the following corrections to their report:

· Page 77 of Agenda, all the notes in the ‘Comments’ column should read 21/22, not 22/23.

· The Property, Plant and Equipment note on pages 105 and 106 of the Agenda is a duplication.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive Te Manawa Museums Trust Board’s Annual Report 2022-23 (Attachment 1).

Clause 36-23 above was carried 14 votes to 0, the voting being as follows:

For:

37-23

Play Policy - Annual Implementation and Monitoring Report 2023

Memorandum, presented by Manumea Durie, Play Advisor and Anton Carter, Group Manager – Community Services.

Councillor Lew Findlay left the meeting at 12.03pm.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the memorandum titled ‘Play Policy - Annual Implementation and Monitoring Report 2023’ presented to the Culture & Sport Committee on 13 September 2023.

Clause 37-23 above was carried 13 votes to 0, the voting being as follows:

For:

Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood, Kaydee Zabelin, Brent Barrett, Lorna Johnson and Orphée Mickalad.

38-23

2023/24 Maintenance and Renewal Plans and Budgets for Cultural Facilities

Memorandum, presented by Bryce Hosking, Group Manager - Property and Resource Recovery.

The Mayor (Grant Smith) entered the meeting again at 12.23pm.

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Committee receive the memorandum titled ‘2023/24 Maintenance and Renewal Plans and Budgets for Cultural Facilities’, presented to the Culture & Sport Committee on 13 September 2023.

Clause 38-23 above was carried 14 votes to 0, the voting being as follows:

For:

The Mayor (Grant Smith) and Councillors Rachel Bowen, Billy Meehan, Mark Arnott, Vaughan Dennison, Roly Fitzgerald, Patrick Handcock, Leonie Hapeta, Debi Marshall-Lobb, William Wood, Kaydee Zabelin, Brent Barrett, Lorna Johnson and Orphée Mickalad.

Note:

Moved Billy Meehan, seconded William Wood.

The motion: ‘That the Chief Executive be instructed to present an annual maintenance and renewal plans and budgets report for Council owned sports facilities, excluding the arena, to the Culture & Sport Committee’, was withdrawn.

39-23

Committee Work Schedule

Moved Rachel Bowen, seconded Billy Meehan.

The COMMITTEE RESOLVED

1. That the Culture & Sport Committee receive its Work Schedule dated September 2023.

Clause 39-23 above was carried 14 votes to 0, the voting being as follows:

For:

	Karakia Whakamutunga
	Councillor Rachel Bowen closed the meeting with karakia.

The meeting finished at 12.43pm.

Confirmed 8 November 2023

Chair